How Much Do Wedding Tents Cost?
Do you have visions of a garden wedding? However, if your wedding venue requires a tent (or if you require one as a weather backup plan), the costs of your wedding tent can quickly add up. While the great outdoors can provide an amazing scenic backdrop for your wedding ceremony or reception, the costs of your wedding tent can quickly add up. If you don’t budget for those extra bucks, your perfect wedding venue may end up costing more than you anticipated. So, how much do wedding tents set you back in terms of money?
There are other simple methods to save a significant amount of money on the cost of a wedding tent, so keep reading!
The first thing you should know about wedding tents is that they can be divided into two categories: pole tents and frame tents.
However, while the materials used to construct them and the forms and patterns of their general structures might differ significantly, you can get a better notion of the type of tent you’re searching for by determining which of the two you prefer the most.
- In most cases, they feature at least one center pole, but many couples choose to have many (which they typically adorn with fabric, flowers, or vines, among other things).
- A pole tent with side walls that look like French windows.
- Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles.
- A frame tent with side walls that open like French windows.
- While you may have a preference for one style of tent over another, you will have to choose the wedding tent type that is most appropriate for your venue.
Sperry Tent Wedding Tent Size: A Sperry Tent Wedding Tent There are a plethora of formulae available to assist you in determining what size tent you’ll want, taking into account factors such as the number of tables you’ll have (square or round), the number of guests attending, and whether or not you’ll have a dance floor, among other things.
However, I would not get too caught up in that because you will most likely receive all of that information from the tent company at your initial visit or phone contact. However, so you have an idea here are common size requirements you may anticipate to utilize for pole tents:
- Up to 100 people may be accommodated in a 30×60 pole tent
- Up to 140 guests can be accommodated in a 40×60 pole tent
- And up to 200 guests can be accommodated in a 40×80 pole tent.
Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:
- Flooring, side walls, liners/draping, lighting, heaters, fans, and air conditioning (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)
The following are some questions you should be prepared to ask your wedding venue and tent rental providers before you can determine how much a tent will cost you: In regards to the wedding tent company:
- Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
- Does the tent require a permit or is it included in the price
- What is the cost of the tent rental
- Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
- What are your delivery and pick-up rates
- What size do you propose
- And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me
In terms of the wedding venue:
- For the ceremony and/or reception, do I have to rent a wedding tent from a third-party vendor? If not, what is the venue’s contingency plan in case of bad weather? How many hours do I have allotted for setup and break-down time? (It can take 6-8 hours to set up a tent and half that time to take it down, on average). What would be the cost of additional rental hours if they were required
- Is there a power supply for a tent, or do I need to bring my own generator? In what dimensions would we be tenting
- What are the dimensions of the place we would be tenting? Is it mandatory for me to hire a tent from a certain company? And, if not, which ones would you recommend?
A glimpse of some general wedding tent rental costs* is provided below: Depending on size, design, and other factors, a basic tent structure can cost anywhere from $500 for your smallest tent (such as the one you could use for your caterers) to $5,000 or more. Flooring:Tent flooring can cost anywhere from $1.50 to $2.50 per square foot, so plan on spending $300 to $2,000 or more depending on the kind (plastic, wood, etc.) Generator:$500-$1,250 Chandeliers:$50-$500/each Side walls: These are charged by the linear square foot, with prices ranging from $1 to $4 per linear square foot.
A standard estimate for liners in a 40’X60′ tent, according to Pacific Party Canopies, is around $1,080.
REMEMBER: As with other wedding providers, pricing varies widely depending on location (for example, the cost of a wedding in New York City will be far more than the cost of a wedding in Detroit).
- If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
- For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
- This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.
How to Save Money:
- You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
- Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.
Are you looking for more specific wedding pricing information? Take a look at how much wedding flowers cost and how much wedding photographers cost to see what you may expect. While we only link to items and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on. Purchasing something after clicking via our links may result in us receiving a commission, which allows us to continue providing you with excellent content! All of our opinions are entirely our own.
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Party tents are an absolute must-have for any outdoor event, whether you’re keeping a cake and gifts out of the sun at a birthday party or seating guests for a huge feast at a costly wedding. However, how much does it cost to rent a party tent? What is the cost of renting a tent for a wedding reception? What information should you gather about party tent rentals before making a reservation? Party tent rentals may be a convenient addition to any event, as well as a lifesaver in some situations.
- They provide protection from the elements for you and your visitors.
- In addition, they exude an air of upper-class refinement that elevates even the most basic birthday celebration to a memorable occasion.
- That sales presentation is sufficient to persuade the majority of consumers that they wish to rent one.
- Small 10×10 pop up tents may be purchased for $100, while large festival-sized tents can cost as much as $20,000 or even more, depending on the size and features.
- A normal 20×40 party tent will cost between $300 and $750 per day, depending on the configuration.
- We were unable to locate any goods that matched your criteria.
In addition to pricing differences across locations, the availability of party tent rentals and your options for renting them will differ as well. However, for smaller events, you should anticipate to spend between $200 and $400, with larger events costing far more.
Finding the Right Party Tent for Your Event
When looking at a party tent or a wedding tent, it’s crucial to evaluate how much space the tent will provide. As a general guideline, you’ll need 10 square feet of space every person who will be attending the gathering. Center poles can have an influence on how much practical room you have to work with inside a pole tent, so keep that in mind when making your selection. If you’re expecting 20 guests, you’ll want a 10×20 party tent (200 square feet; 20 guests) or a 20×20 party tent (400 square feet; 40 guests), which will give you some extra room for maneuverability and decorating options.We can’t find any products that match your selection.If you’re expecting 40 guests, you’ll want a 20×20 party tent (400 square feet; 40 guests).
Following that, you’ll want to select a tent type that is appropriate for your occasion.
We recommend that you have a look at it.
- Pop-up tents are simple to erect, but they are limited in size and are not suitable for big gatherings. Pole tents are visually appealing, but they have a limited number of locations where they may be put up. Even though frame tents may be set up almost anyplace, they need more personnel and are often more expensive to purchase and install. High peak frame tents (also known as “high peak tents”) are beautiful, but they are difficult to erect because of their height. They make excellent wedding tents.
Related:Pole Tents vs. Frame Tents: A Quick Guide to the Different Types of Tents (Part 2)
Buying a Party Tent vs. Party Tent Rentals
Tents for parties may be fairly expensive to hire. In addition, if you’ve looked through our website, you could be thinking whether it makes more sense to look for party tents for sale and buy one rather than paying money for party tent rentals and utilizing them for a limited period of time. It becomes an especially appealing option for those who intend to hire tents for a period of more than one day. After a while, it becomes more cost-effective to simply purchase the tent and do everything yourself, don’t you think?
- There’s a good reason why tents are so expensive to rent: they need a significant amount of labor to set up.
- It’s physically difficult job that can be downright unpleasant in some circumstances, and it takes a long time to do.
- Rental firms often have a large number of different-sized party tents on hand.
- And they take care of all of the hard lifting, both literally and figuratively, as well as setting up your tent.
- We were unable to locate any goods that matched your criteria.
- If you have the storage space, the manpower, and the need for a party tent on a regular basis, we are always pleased to assist you.
- For the majority of consumer applications, we recommend that you look at our Weekender series of pole tents and frame tents.
And if you have any concerns regarding the differences between owning party tents and renting party tents, please leave a comment below or contact us at 1-716-832-8368 and we would be happy to assist you!
A Few Other Blogs You May Want to Read
How to Clean a Party Tent: A Guide for Commercial Tent Cleaning The top ten party tent accessories that every professional should own How Much Does it Cost to Purchase a Bounce House? What is the true cost?
How Much Does a Wedding Tent Cost? Should I Rent or Buy?
Wedding planning is a demanding endeavor. You’d be hard pushed to find many people who would disagree with this statement. The fact that expenses are so high is, of course, a huge source of worry. If you’re having an outdoor wedding, you’ll need wedding tents to keep everything dry. In this case, the question is: how much does a wedding tent cost? Should you purchase wedding tents or should you rent them? A wedding tent can range in price from $400 to $25,000, or even more, depending on its features.
- A pretty common 20×20 wedding tent will cost anywhere from $700 to $3,100, depending on the quality of the tent.
- What is the maximum number of visitors you need to accommodate?
- Is it true that tents are only used for visitors and dining?
- Consider some of these elements in further depth to help us restrict our options.
- We need to be certain that we are purchasing the appropriate tent for the task and that it meets all of our requirements.
Finding the Perfect Wedding Tent Sizes
The size of a party tent is important, whether it’s for a wedding, a BBQ, or a music festival. It is vital to ensure that your party tent is large enough to accommodate your guests as well as your other requirements. Consequently, let’s begin by understanding how to correctly assess our spatial requirements. As a general guideline, you should always make sure that each individual visitor has at least 10 square feet of room to themselves. High peak tents or frame tents of typical size 20×20 have 400 square feet of floor space, plus they don’t have the obtrusive center poles that you’ll find with pole tents.
Furthermore, it goes without saying that individuals prefer having extra space to move around in.
If you’re searching for a wedding tent that can accommodate 150 people, you’ll need an interior capacity of 1,500 square feet.
It is fairly typical for wedding planners to employ many tents rather than a single large party tent for their events.
Choosing a Wedding Tent Style
Following that, we’ll need to know what kind of wedding tent will be required for your special occasion.
We produced a blog post to clarify the distinctions between the four main types of party tents, which you can find here. We strongly advise you to read the blog for more information. But here’s the super-duper-short summary of what happened:
- We’ll then need to know what kind of wedding tent will be required for your special occasion. In our blog, we explain the differences betweenthe four fundamental types of party tents, which you may read here. For further information, we strongly advise you to read that blog. Nonetheless, here’s the super duper brief version:
The Grade of Your Party Tent
Now, let’s talk about the tent’s grade: is it a commercial tent or a consumer tent? What’s the difference, and why does it matter in this situation? Our Weekender range of consumer-grade tents is ideal for backyard barbecues, birthday parties, and Fourth of July celebrations, among other things. They’ll be perfect for a wedding reception, as well. When purchasing party tents for personal use at home, and you’re wanting to save money, a consumer grade Weekender party tent should work well for you no matter what type of event you’re putting on or where you’re having it.
Their physical strength is intended to withstand the physical stress of being packed into a van or truck and transported, as well as the physical stress of being put up, taken down, and cleaned on a regular basis.
Our Weekender tents are constructed of materials that are comparable to those used in commercial tents.
Business tents, on the other hand, are the safer alternative for commercial use.
So How Much Does a Wedding Tent Cost at the End of the Day?
Taking into consideration all of these factors, you’ll be able to calculate an approximate cost of a wedding tent. You could anticipate to pay anywhere between $2,500 and $7,000 on a professional, commercial-grade wedding tent as a general guideline, depending on your budget. Most people who are considering whether to rent or purchase a wedding tent should opt to rent rather than buy, according to research. Unless you want to keep the tent after the wedding and use it for outdoor gatherings at your house, renting is most likely the best option available to you.
- It’s important to remember the rule of ten rental returns on investment: party tents are often priced so that rental firms receive a return on their investment in as little as ten rentals, or fewer.
- You should be able to generate a generally reasonable pricing range for your location based on the facts you’ve gathered and the 10 rental ROI guideline.
- We’ll be happy to guide you through the different features of each of our tents and assist you in selecting alternatives that are appropriate for your events, your budget, and your other requirements.
- Please remember to inquire with our staff about our fantastic deals and free delivery offers as well.
We’d like to extend our congratulations to the newlyweds and wish them a stress-free wedding planning experience. We’re also available to assist you in locating wedding tents, folding tables, folding chairs, dancing floors or anything else you might need. Just give us a call at (800) 828-2828.
Amazon.com : Big Tent
A 5% discount is applied at the time of purchase. With the coupon, you may save 5 percent. Customer ratings and star ratings are used to determine how highly regarded a product or service is. Articles that are relevant to your search
- Tents are one of our favorite things. It’s not only the fact that you can’t go camping without one that makes them so important. A decent tent is what allows you to escape away from it all and sleep on the ground outside of your four walls, beneath the stars, when you want to get away from it all in the great outdoors. Essentially, it is a haven from the elements, a shelter that keeps the rain out, the sun off of you, and the wind at away.
The Best Cabin Tent
- For anyone seeking for a large tent for their next camping trip, the This Old House Reviews staff has several recommendations. We investigated the top cabin tents available on Amazon and prepared a buyer’s guide to assist you in making an informed decision. Following is a list of our top recommendations:
Best Camping Tent for Your Trip
- Working at your work day in and day out might certainly get you in the mood for a holiday. Exploring the surroundings of your house may be a wonderful way to unwind. Going on an adventure in the great outdoors may provide you with some wonderful memories as well as a new perspective on the world around you. Getting a greater sense of your surroundings by hiking trails or running is undoubtedly enjoyable, but camping is the most immersive method of seeing the environment around you. Despite the fact that camping is not for everyone, it is something that everyone should experience at least once in their lives. If you want to make your camping trip more enjoyable than simply sleeping on the ground in the woods, you should invest in a camping tent. Because there are so many different types of camping tents available, it can be difficult to choose which one is best for you. So, we’ve done the legwork for you and selected our top picks from the available possibilities. Take a look at our top picks for the best camping tents, so you can explore the outdoors in comfort and luxury.
Best Cabin Tents For Camping
- To spend quality time outside, gather together with friends or family members and set up a tent in the midst of the woods, around which you can build a wonderful campfire and tell stories. It is critical to have a waterproof tent that can endure all forms of high wind and rain when participating in various camping activities, and this is the most significant consideration when doing so. In addition, you want your tent to be reasonably straightforward to put together. As a result, we’ve put together a few options that range in size, comfort, and design to make your next camping trip more pleasurable. Continue reading to discover some of our top alternatives, which we selected based on their convenient features, durability, and tolerance to harsh weather.
Best Camping Tents
- A camping tent is a terrific way to experience the great outdoors, whether you’re going away for a long weekend or an extended period of time. As a result, you may enjoy your calm excursion while remaining near to nature while still being protected from the weather. We’ve compiled our top recommendations based on durability, quality, and ease of use so you can choose the best camping tents for your next outdoor excursion.
KTT Large Tent 4~6 Person,Family Cabin Tents,2 Rooms,Straight Wall,3 Doors and 3 Windows with Mesh,Waterproof,Double Layer,Big Tent for Outdoor,Picnic,Camping,Family,Friends Gathering.…
A 5% discount is applied at the time of purchase. Save up to 5 percent with this discount (on certain sizes and colors). A 5% discount is applied at the time of purchase. Save up to 5 percent with this discount (on certain sizes and colors). Brands that are associated with your search
2020 Average Cost to Rent a Tent
Are you intending to hire tents for a party or wedding ceremony that you’ve planned but aren’t sure how much it would cost to rent a tent? Detailed information about rental tent costs per square foot as well as the typical cost to hire tents for a wedding or an event can be found in this page, so read on! Rental tents typically range in price from $0.65 to $1.40 per square foot of area, with some tents costing much more. When renting a tent of 1515 square foot, the cost would be between $145 and $165 and it would be able to accommodate 16-20 people.
- Tent lighting at its most basic level costs $1 to $2 per foot.
- You’ve decided to have a wedding ceremony or another major event.
- It may be a beautiful bright day outdoors, but there could also be a forecast of heavy rain, in which case you would need to make arrangements for tent rental in advance.
- No matter how many guests are expected to attend an event, there are tents available in a variety of sizes and configurations to suit any number of attendees.
Types of Tents
It is possible to hire numerous types of tents that range in terms of their size, style, and rental cost. The following is a list of the many types of tents:
Each of these tents is constructed of a lighter, semi-translucent material that allows natural light to filter through during daytime events and shines during evening celebrations. Sailcloth Tents are available in two widths: 40 feet and 60 feet. Sailing tents are the most beautiful of all the tent alternatives, and due of the materials used in their construction, they will provide your wedding or event an intimate vibe that no other tent can match.
In order to maintain their stability, these tents are typically placed onto grass. They contain at least one central pole, but they can also include numerous poles on the corners, which can be decorated with materials such as cloth, flowers, or vines.
A frame tent is more adaptable since it may be used on a variety of surfaces (including grass, asphalt, concrete or a deck).
Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles. This will save you time and money.
Cost to Rent a Tent for Wedding and Various Sizes
|Tent Size||of Tables(8 ft. or 60″ Round)||of People||Price|
|15 x 15||2||16 – 20||$160.00|
|20 x 20||4||32 – 40||$185.00|
|20 x 30||6||54 – 60||$210.00|
|20 x 40||8||64 – 80||$260.00|
|30 x 60||18||162 – 180||$580.00|
|40 x 40||16||144 – 160||$620.00|
|40 x 60||24||216 – 240||$820.00|
|40 x 80||32||256-320||$1,040.00|
|Capri28 x 28||4||32 – 40||$250.00|
Depending on the size of the tent, it might cost as low as $140 to hire a tent for one day, or as much as $1040 for a tent with a size of 4080 feet, which is 3200 square feet and can hold up to 320 people. In a modest size tent15x15 square feet, you can accommodate up to 20 people at a rental cost of $140, which is the most affordable in its category. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. Renting a tent for 32 to 60 people will cost between $185 and $210, depending on the size.
- Large tents, on the other hand, might cost anywhere from $580 to $1,040 per day or more.
- If your event gathering is going to be enormous, you’ll need to rent giant tents, which can be rented for $820 to $1,040 or more each day, plus a $400 to $1000 setup cost.
- The sizes of these tents range from 2,400 square feet to 3,200 square feet.
- Tents can be constructed to order and put up according to the specifications of the clients’ needs.
- You should employ a one-person-per-ten-square-foot-of-space ratio for your design.
- As previously stated, it will cost between $0.65 and $1.40 per square foot of tent size.
How much does a wedding Tent Rental costs?
Please keep in mind that tent rental fees often include tables, which are typically 8ft in length or 60′′ in diameter. Tent rental services include a maximum of 2 tables for a modest size tent of 1515 square feet in size and a minimum of 2 chairs. Remember that tables are necessary to accommodate people, and the size of the tables will have a significant impact on the number of people who can be accommodated in a tent. Will the table be 8ft rectangular in shape or 60′′ circular, which will allow for a greater number of people to be accommodated?
- Larger tables will, in the end, save space while accommodating a greater number of people.
- Round tables are regarded to be significantly more sociable than rectangular or square tables because of their circular form.
- Chandeliers are frequent in tents because they provide both beauty and refinement to the overall design of the structure.
- Renting chandeliers for a tent will cost anything from $50 to $500.
Chandeliers can offer a special touch of elegance to any occasion. Adding chandeliers to your event will undoubtedly elevate it from a simple tent party to a formal occasion.
Other Materials that add up to theTent Rental Costs:
Tent rental prices for the most part are reasonable. The lowest size costs between $140 and $165 for a 1515 square foot tent. It has adequate space to accommodate 16 to 20 people comfortably. Costs of a generator range from $500 to $1,250 or more, depending on the amount of electricity required. Chandeliers range in price from $50 to $500 each piece, or more, depending on the type of embellishment you pick. Costs of flooring: Tent flooring can cost anywhere from $1 to $3.50 per square foot, so plan on spending between $250 to $1,500 or more, depending on the sort of material you pick, such as plastic or wood.
- Installing an air conditioner will cost you money.
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Tent Rental Prices (Professionally Installed) – AA Party and Tent Rentals Dallas – Fort Worth
The tent serves as the focal point of any outdoor gathering. No other element of your big day can offer an air of elegance and charm quite like a magnificent tent. As soon as a guest walks into the room, it captures their attention and continues to hold it for some time after they depart.
It undoubtedly set the tone for a lively and unforgettable night, allowing everyone to become fully immersed in the festivities at their disposal. Tents are available for rent for a variety of events, including VIP events, everyday parties, and festivals. Definitions may be found under Tent Info.
Make Your Party Special Rent a Tent!
|10’x10’Tent decorated to use for wedding ceremony||The inside of 20’x40′ Tent set up for wedding reception|
Everyday Quality at a Reasonable Price Additional Delivery Fees Will Be Charged The height of the tent is 7 feet at the eve. The maximum height is 12 feet. Tents are temporary constructions that are used for many purposes. In the event of severe weather or heavy winds, abandon the tent and seek permanent shelter.
|10′ x 10′ (frame)||$150.00|
|10′ X 20′ (frame)||$250.00|
|10′ x 70′(frame)||$775.00|
|10′ x 80′(frame)||$875.00|
|10′ x 90′(frame)||$975.00|
|10′ x 100′(frame)||$1075.00|
|10′ x 100′(frame)||$1175.00|
|20’x 20’ (frame)||$325.00|
|20’x 30’ (frame)||$450.00|
|20’x 40’ (frame)||$575.00|
|20’x 50′ (frame)||$725.00|
|20’x 60′ (frame)||$850.00|
|20’x 70′ (frame)||$975.00|
|20’x 80′ (frame)||$1075.00|
|20’x 90′ (frame)||$1225.00|
|20’x 100′ (frame)||$1300.00|
Quality at a Reasonable Cost Everyday There Will Be Delivery Fees. 7 feet are measured at the tent’s eve. There is a 12-foot peak in the distance. Permanent constructions, tents are only there for a short time. The tent should be abandoned in case of extreme weather or heavy winds.
|30′ x 30′ (frame)||$800.00|
|30′ x 50′ (frame)||$1,150.00|
|Water barrel rental (delivered empty- customer fills on site)||$10.00|
|Water barrel rental (delivered pre-filled w/ water)||$35.00|
|Water barrelLinen cover, white||$15.00|
In the event that water barrels are brought empty and AA workers fill them on site, your hose must be in excellent working order and have sufficient pressure. There is a maximum length of 100 feet for the garden hose that we will be using. Tents must be located within 100 feet of the bib in order to fill all barrels tied to the tent. Everyday Quality at a Reasonable Price Delivery Fees Will ApplyThe height of the tent at the eve is 7 feet. The maximum height is 17 feet. Tents are temporary constructions that are used for many purposes.
|40’x 40’ (pole)||$900.00|
|40’x 60’ (pole)||$1300.00|
Solid sidewalls (only available in white). $2.00 per square foot Sidewalls with “cathedral windows” on both sides (white only) $4.00 per square foot Please take notice of the following: It is not necessary to connect the sidewalls to the side poles or to the ground because they are free-hanging from the tent’s edge. Policy on sidewalls: When sidewalls are hired with a tent, just the sidewalls should be erected before to the event and the tent should be removed after the event to avoid any wind damage to the sidewalls or tent.
The customer is responsible for installing side pole drapes on tent poles.
Sash for a pole drape is $3.00 per day (plus tax) (30 colors)
How To Rent A Wedding Tent (Plus Prices)
As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).
You may be required to do so), so you’ll want to be certain that you factor it into your “cheap and simple” outdoor venue cost as early as possible, and then continue reading. Because there is actually quite a bit (surprise) that you need to know, including:
WHEN TO RENT A Wedding TENT
It’s critical to consider if you’ll need to rent a wedding tent early on in the planning phase to avoid disappointment later on. Consider the cost of a tent while evaluating potential sites, especially if there are no indoor choices available at the time of your search. Renting a tent should be included in the “book your venue” task on your to-do list if you’re considering outdoor venues and there is a greater than remote chance of inclement weather on your wedding date (I believe this applies to pretty much the entire Eastern Seaboard?
When it comes to weddings, tents may be rather expensive (depending on a variety of circumstances, which we’ll discuss below), so be sure to incorporate this into your budget before falling in love with your dream site.
FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED
If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.
A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.
DETERMINE WHAT TYPE OF TENT YOU WANT.
Tents are available for hire in a variety of types, but the most common are frame tents and pole tents. There are three major factors to consider when deciding which style of tent to rent: space logistics, aesthetics, and (of course) your financial constraints. The Advantages and Disadvantages of a Pole Wedding Tent
- Pros:Pole tents are generally considered to be the most aesthetically beautiful alternative
- They are the tents that have the sweeping ceiling
- And they are less expensive. PRO:Pole tents are less costly than canvas tents. PRO:Pole tents will have center poles or impediments
- CON:Pole tents will be expensive. PRO: There is no need for liner because there is no frame to cover up. Pole tents need less time to put up than other types of tents. CON: The stakes must be driven into the earth. In order to set up a pole tent, there must be enough space on all sides for stakes and anchor ropes (often between five and eight feet on each side).
The Advantages and Disadvantages of a Frame Wedding Tent
- PRO: It may be built on any surface (asphalt, roofs, etc.)
- It is lightweight and easy to transport. PRO: Because they can be joined, you have additional design possibilities when it comes to shape and structure, and you can connect various rooms together, such as a pathway from the ceremony to the celebration. PRO: There are no center poles or other barriers in the way. CON: Pole tents are almost always more expensive than canvas tents. INCONVENIENCE: The frame is visible from the inside—many people do not like the way the frame looks, and the remedy is to purchase a pricey liner to conceal it. The disadvantage is that it takes longer to set up. It has the advantage of being able to be left up for an extended period of time (for instance, if you wish to live at your wedding for a while).
THINK ABOUT Wedding Tent EXTRAS…
If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.
- In movies and publications, you’ll notice gathered, silky-looking cloth used to line the interior of tents. This is a liner. It’s pricey and unnecessary, especially if you choose a pole tent, which is what I recommend. If you really must have a lining, be aware that they might cost up to three times as much as the tent itself! A colored liner is also available, although it will come at a higher price point. (Hint: you can achieve the same effect with lighting for far less money.)
- Solid walls, transparent walls, cathedral walls (with windows), and fabric walls are the most common types of walls. The average temperature determines whether or not you require walls. If you’re getting married in a hotter region, you can forego the walls entirely. If you live in a colder environment, it is generally a good idea to have walls built. Even if downpours are frequent, walls will assist in keeping things dry. In the cold or rain, fabric walls will not protect you
- They are mostly for aesthetic purposes. There are several possibilities for flooring, including plain old ground with or without a dance floor, or a whole floor below the tent. Naturally, the least expensive choice is the ground, but there are several disadvantages to doing so. If it rains in the days leading up to your wedding, the ground may become squishy and slippery. It’s also vital to point out that plain ground can be difficult for visitors to walk/dance on in high heels (which is why it’s critical to notify your guests that they would be best served by outdoor-appropriate footwear). If you’re erecting your tent on terrain that’s sloping or otherwise uneven, you might want to consider installing flooring to help level things out. It is possible to get flooring for as little as $1-4 a square foot, which may not seem like much until you do the math! In the event that you are unable to afford full flooring, consider simply installing a dance floor (which will be much, far less expensive). Illumination —If your wedding is taking place at night, you’ll need to provide some lighting for your guests inside the tent unless you want them to have the sensory experience of dining and dancing in the dark. You may use anything from bistro lights strung across the ceiling to lanterns, twinkle lights, can lights hung on the ceiling, or dramatic style stage lights with gels to create the perfect atmosphere for your event. You may also have the lighting set to a dimmer to create a more intimate atmosphere when dancing with friends. Couples who opt to DIY their lighting should be aware that the tent business will not hang them for them and will demand you to remove them before the tent is due to be dismantled before the ceremony begins. The availability of power is another factor to consider when deciding on your lighting options
- If your location does not have access to electricity, you will need to hire a generator. Heating and cooling —If the weather is expected to be hot, you’ll want to make sure you have some cooling equipment on hand. Because tents are notoriously expensive to air condition, fans are often the most cost-effective choice. Because tents are not sealed nor insulated, they necessitate the use of a significant amount of electricity to remain cool with air conditioning—on the order of an industrial generator. Fans are excellent for circulating the air, and renting huge fans is often a cost-effective option. A tent heater with a thermostat may be rented to warm up the tent if your wedding is taking place during the lower months of the year. It has been brought to my attention that some couples are interested in renting patio heaters to use inside the tent, but I am extremely concerned about this because they can pose a fire risk and take up valuable space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over
- Tent for catering services — Your caterer may require what is known as a Catering or Cook Tent, depending on the size of the event. Typically located adjacent to the bigger tent, this is a smaller structure where the food is cooked and plated, as well as where items such as dirty dishes and trash cans are stored out of sight from your visitors. Essentially, it’s a little kitchenette. Depending on whether you’re having a food truck wedding or drop-off buffet catering, or if you have another covered place for food preparation, you may not need a secondary tent at all. Confirm with the folks who will be supplying food and/or personnel that you have everything they require. Keep in mind that your catering tent will require lights (which might be industrial or utilitarian in nature) and energy to function properly. Confirm with individuals who will be using the tent if they will require cooling (i.e. fans) or heating based on the time of year and weather conditions
Now that you have a reasonably good notion of what you’re searching for, you can start contacting rental firms for bids. But where do you begin looking for rental companies to contact? Inquire around; your caterer and venue should be able to supply you with a list of reliable vendors to consider. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results; simply read online reviews to get a sense of who delivers high-quality service and who does not.
When seeking quotations from firms, you’ll want to make certain that the following components are included in the proposal:
- Payment for delivery, labor and setup (including all accessories), fire and zoning permits (if applicable), and teardown.
Also, be certain that you understand and agree with the cancellation and modification policies. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you send over any money, double-check that all of these issues have been addressed in writing. When acquiring a quotation, make sure to inquire about how long the setup time will take.
- In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
- There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
- Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
- If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.
Sample Wedding Tent Prices
The Hamptons: Pole Wedding Tent $12,600 for 250 guests, seated dinner, and dancing with a live band
- Tents: Sailcloth Pole Tent $5,500
- Clear Sidewalls $675
- Dance Floor $1,200
- Stage (for eight-piece band) $675
- Bistro Lighting $3,100
- Caterer Frame Tent with Sidewalls $700
- Caterer Tent Lighting $250
- Marquee connecting catering to main tent $500
- Bistro Lights $3,100
- Main Tent Lighting $250
- Marquee connecting catering to
Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)
- $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.
Frame Wedding Tent $2,000 for 125 guests at an outdoor ceremony in Brooklyn. Pole wedding tent for $1,810 in Southeastern Pennsylvania for 100 guests for a buffet dinner and dance (photo above)
- 40′ x 60′ Century Pole Tent $1,390
- 15′ x 16′ Oak Parquet Dance Floor $420
- 40′ x 60′ Century Pole Tent $1,390
Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent
- 60′ x 70′ Century Pole Tent $1,875
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting$260
- Lighting (caterer) $130
- Window Side Wall$260
- 20′ x 20′ Dance Floor $575
- 60′ x 70′ Century Pole Tent $1,875
The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)
- 60′ x 70′ Century Pole Tent $1,350
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting $240
- Lighting (caterer) $30
- 60′ x 70′ Century Pole Tent $1,350
- 60′ x 70′ Century $240 for a window side wall
- $460 for a 16′ x 20′ dance floor.
Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.
- The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
- 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
- Dimmer Kit is $25
- Safety Kit (2 Fire/2 Exit) is $90
- And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
- Four tent weight stacks for $60
- Rooftop installation for $500
Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)
- The cost of a 30′ by 30′ Century Tent is $500
- The cost of Event Deck Flooring is $675.
Upstate New York: Round Pole Wedding Tent $2,982 for a 100-person ceremony and cocktail reception.
- Sperry Tent, 46′ Round, $2,077
- Sperry Side Wall, Clear, $400
- Perimeter String Lights, 46′ Round, $225
- 2 Single Dimmer Switches, $120
- 2 Pole Lights, $160
- Sperry Tent, 46′ Round, $2,077
Pole Tent $1,255 for a 100-person ceremony and cocktail reception in Upstate New York.
- Pole Tent $675
- Perimeter Lighting $220
- Side Walls $360
- 30′ x 60′ Pole Tent $675
REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!
Keep in mind that if you obtain a quotation that appears to be “too good to be true” when compared to the other quotes you have received, the chances are that it is. The majority of rental firms will charge about the same amount.
Your selection should basically come down to who has the most aesthetically beautiful options, as well as who was the most pleasant to deal with over the entire process (because that will seriously come in handy later). This piece was first published in February of 2015 and has since been updated.
Reservations are strongly advised in order to ensure availability. Rentals are charged on a per-day basis (24-hour basis), with certain exceptions. Unless otherwise specified or pre-arranged, deliveries do not include set up services. Any damage or shortages will be invoiced to the customer. If your linen is damaged, you will be charged for the cost of replacing it. The linen must be returned in a clean and undamaged condition. All other things are subject to a deposit of 25% of the total cost.
- There are no refunds for cancellations made more than 15 days before the planned pick-up or delivery.
- If your event necessitates a canopy of a size that is not specified, please consult with one of our canopy specialists.
- The cost of delivery will be decided by the location of the event.
- It is critical to know the position of the site’s surface.
- There will be a fee for cleaning or replacement of the item.
- A obligatory delivery is required for amounts beyond a certain threshold.
- GET THE FOOD OUT OF YOUR MOUTH.
- Tables are 36″ to the floor, 48″ to the floor, and 60″ to the floor.
- TREATMENT FOR FOUR-FEET-THICK TABLES TABLE DRAPING – 6′ Tables are available.
- The prices listed above are our standard linen prices; however, there are other other options available.
10 adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverbial adverb “DINNER PLATES WITH BASKET WEAVING (WHITE) BASTIA HAMMERED DINNER FORKBASTIA HAMMERED SALAD FORK AND DINNER FORKSLOTTED AND NON-SLOTTED SERVING SPOONS AND SERVING FORK18oz MOSCOW HAMMERED DINNER FORKBASTIA HAMMERED SALAD FORK AND DINNER FORKSLOTTED AND NON-SLOTTED SERVING SPOONS AND SERVING FORK Mule hammer COPPER MUGBAMBOO POLES WITH THATCH ROOF comes with skirting, a gallon bucket, and a hose, among other things.
MANDATORY BEVERAGE DISPENSER, LARGE HAMMERED DESIGNSMALL Drink from a hammered glass beverage dispenser, a double beverage dispenser, a chrome beverage dispenser, a milk container beverage dispenser, a large Mason Jar beverage dispenser, or a small Mason Jar beverage dispenser.
The following is the price for one gallon of SILVER CHAMPAGNE.
WARMER FOR HOT DOGS STEAMERBUN WARMER NACHO WARMER – INCLUDES BOTH CHIPPINS CHEESE Cotton candy flavors include Grape, Blue Raspberry, Strawberry, and Bubble Gum, to name a few.
Cones cost $2.95 every 25 cones, and bags are $9.95 for a hundred cones.
For staging purposes, one set of stairs is required.
Height may be adjusted from 54″ to 64″.
In a Dish Tote, you’ll find everything you need for a camping trip with four people, including dishware.
THE STRENGTH OF STANCHIONS (CHROME AND RED) STANCHION is a slang term for a person who is a stickler for the rules or who is a stickler for the rules (WHITE WITH CHAIN)