How To Make An Outdoor Event Tent

How to Make an Inexpensive Tent for Weddings

  • 5 – PVC 4-way connector
  • 4 – 10 feet long PVC pipes
  • 2 – 20 feet long PVC pipes
  • 2 – 15 feet long PVC pipes
  • 4 – 12 feet 5 inches long PVC pipes
  • 7 12 yards by 5 12 yards white fabric
  • String or thread
  • 5 – PVC 4-way connector

It is possible to build your own tent for a wedding or other outdoor event for a fraction of the cost of hiring one, especially if your guest list is modest. In addition, this is a fairly simple project to put together and take apart again. Alternatively, cement blocks may be used to support the poles of this 20 by 15 foot tent, which can be anchored into the ground. The tent cover can be made out of any white, sturdy fabric that is available (canvas, tent fabric, nylon). White PVC pipes can be left plain or embellished with fabric wraps, string lights, flower or plant swags, or a combination of the two.

Step 1

To each four-way PVC connection, attach one 10-foot-long PVC pipe to the center bottom hole in the centre of the connector. The tent poles will be made of this material.

Step 2

By connecting the side holes on the four-way PVC connectors that are on the ten-foot tent poles to the side holes on the 20-foot and 15-foot pipes, you can create a 20 by 15-foot rectangle.

Step 3

Connect all four of the 12 feet, 5 inch length PVC pipes together with a single four-way PVC connection. The apex of the tent will be formed by this.

Step 4

To join all four of the 12 feet, 5 inch length pipes, use a single four-way PVC connection. The peak of the tent will be formed by this point.

Step 5

Set up the tent frame by anchoring the poles into the ground or by supporting them with cement blocks, depending on your preference.

Step 6

Tie a 15-inch length of string to each corner of the cloth rectangle that is 7 12 by 5 12 yards.

Step 7

Utilize these strings to pull the fabric over the tent frame and knot them around the tent poles to keep the cover in place while camping.

Step 8

You can adorn your tent poles or hang illumination if you so wish.

r/DIY – DIY party tent?

Here’s some advice from someone who married in a tent, currently resides in Boston, and has organized several large parties. You do not want to be responsible for erecting your own tent. It seems like you want it everything – a large wedding, an outdoor ceremony, a low-cost reception, and so on. You have to make a choice between two opposing viewpoints. You will not be able to construct a tent large enough to accommodate 100 people for less than the rental fee provided to you. Believe me when I say that I have both built and hired large tents.

In order to have a large outdoor wedding, you MUST give your guests with a place to sit and rest.

I’d recommend theMarsh Post, which is located on the Charles River’s banks.

Cash bar, surly towny bartenders, and a breathtaking view are all included.

A smaller tent is also not required due to the presence of an inside space; instead, you can just cover the patio and call it a day. Best of luck and congratulations!

Tips to Know For a Successful Outdoor Event Planning (With a Checklist)

The 29th of July, 2021 Tents are the best option. Because of the unpredictable nature of outside factors, arranging an outdoor event may be a significant task. Outdoor event planning may be a significant task when there is no physical facility to provide shelter. Not only does the event itself need planning, but it also necessitates additional preparations on the part of the organizers. A beautiful day might quickly turn into a thunderstorm, and the presence of insects can be debilitating on hot summer days.

The difficult portion has already been completed for you!

Continue reading for the whole checklist!

Find a Great Place for the Event

Finding a good location for your outdoor event is an important first step in the planning process. Distinct places will have different advantages and disadvantages that you will have to consider while planning your work schedule. When deciding on the location and/or venue space for your event, keep the following considerations in mind: If you are arranging a huge outdoor celebration, be sure the area is large enough to accommodate everyone. If the space is too small, the event will rapidly get congested.

  • If at all possible, go to your location in person to get a sense of how things will look and whether or not it will be adequate for your needs.
  • Bathrooms, power, heating, and cooling are all required for a spectacular outdoor event that your visitors will really enjoy themselves.
  • A magnificent outdoor event may be completely spoiled in a matter of minutes by inclement weather.
  • You may either select a place that already has a pavilion or other structure, or you can build one from scratch.
  • Seeing your outdoor event site in person is also important since it allows you to assess how accessible it is from your current location.
  • Consider how simple it will be for attendees and event organizers to access the venue that you have chosen.

Know the Rules of the Venue

Every event location will have its own set of laws and restrictions that you must adhere to. It is possible that breaking them can result in substantial fines or the cancellation of your event entirely. Additionally, it is critical to be familiar with the local legislation and regulations in the place where your event will be held.

It is possible that you may need to seek specific licenses in order to lawfully host your outdoor event. Regulations for outdoor venues that are common and significant permits:

The use of loud music or other forms of disturbance to inhabitants late at night is prohibited in several places by municipal regulation. In the case of an event taking place in or near a residential neighborhood, you may be required to keep the noise down at night. If you want to use an event tent or a temporary shelter in your venue’s space, make sure to check with them first. Some venues may need additional insurance or strict safety regulations that you must adhere to, and some may outright prohibit them from entering.

  1. Some venues even prohibit off-site catering, requiring you to provide all of the food and beverages for your event from their establishment.
  2. Any outdoor event that serves food, whether it is for sale or not, will almost certainly require a food permit in order to be lawful.
  3. Serving alcohol at your event may necessitate the acquisition of a permit, just as serving food does.
  4. If an event tent, temporary shelter, or structure is not erected properly, it poses a danger of harm or injury to those within.
  5. Large stages, event tents, and other structures may necessitate the acquisition of a structure permit.
  6. This would most likely be done via the city in which your event is taking place, rather than through the particular venue.
  7. Additionally, it is extremely typical for venues to demand additional fees for the use of their energy.
  8. If you want to use them at your event, you’ll almost certainly require additional insurance, professional pyrotechnicians, and a special effects permit.

Prepare a Logistic Plan

A large number of moving pieces must be coordinated and brought together when planning an outdoor event. The behind-the-scenes details may rapidly become daunting, so make a plan and put it in writing well in advance of the event. All of your event setup, vendors, and personnel will be able to work together flawlessly if you complete the appropriate preparation ahead of time. You should prepare for the following event logistics: It is critical to have a defined event schedule that has been disseminated to suppliers and event crew members.

The entire team will be aware of when the setup process must be done and where they must be at any given time.

It is essential that your event setup plan includes every step you can imagine so that no one is left in the dark. This plan will assist you in determining the most efficient order of activities for setting up your event with the least amount of wasted time. It will also assist your vendors and employees in understanding the order of activities and knowing exactly where they are expected to be at any given time in the organization. With any outdoor event, it is inevitable that unforeseen circumstances may arise.

  • Developing a reaction plan for a variety of emergency circumstances will allow the event to go with only a few minor modifications.
  • Ascertain that everyone understands who to call in the case of a problem during the setup or during the event itself.
  • Be prepared for the unexpected.
  • This might be as simple as providing a first-aid kit for a small event or as elaborate as setting up a medical tent for a huge event.
  • It will be necessary to communicate in a timely and efficient manner while everyone is busy setting up and creating a positive experience for your guests.
  • Without adequate protection, such gatherings may swiftly spiral out of control and even become hazardous.

Let Your Event Be Accessible For Everyone

Everyone, whether they are physically able or not, should be able to fully participate in and enjoy your outdoor event. Providing reasonable accommodations for people with disabilities is not just a good ethical practice, but it is also required by law. According on the scale of your event and the number of guests planned, you will be required to make certain arrangements. Some of the most frequent types of lodgings are as follows:

  • Providing dedicated handicap parking spots in the areas nearest to the venue’s main entrance
  • Allowing service animals to be brought in
  • Auxiliary assistance, including as publications written in big print or braille, as well as sign language interpreters, are available. Break rooms where service animals may go to the potty and guests can relax in a less stressful atmosphere are necessary. Clear sidewalks that are free of dangers and easily accessible to guests who use wheelchairs, scooters, or walkers are essential.

Check The Weather

Weather may be unpredictable, and you never know what will happen on the day of your event, but you can still plan ahead of time by following these tips. You’ll have a general idea of what the temperature will be like based on the date and location of the event, and you’ll be able to plan accordingly with heating and cooling systems. Additionally, you may arrive well-prepared with an event tent to serve as a backup shelter in case it rains on the day of the event.


In order to properly prepare, preserve, and serve food to your event visitors, caterers must have a variety of equipment and supplies available. They will want a room for their equipment, as well as access to energy for heating and cooling meals, as well as water for sanitation, among other things.

When you choose a professional caterer, they should be able to tell you precisely what they’ll need and can give you suggestions on where to set up food stations at your event. Make contact with each caterer well in advance of the event to ensure that they will have everything they require.


If you don’t want your visitors to be thirsty, don’t make the assumption that they will bring their own beverages. On a hot day, they’ll be uncomfortable, and they’ll most likely be unhappy. They may even be at risk of dehydration. Regardless of how brief your event is, make certain that your attendees have quick access to water at the absolute minimum. If your event area provides access to public water fountains, make sure that attendees are aware of this by posting obvious signs. In addition, you may notify them in advance of the location of the water supply.

Check The Power

If you don’t want your visitors to be thirsty, don’t make the assumption that they will bring their own beverages. On a hot day, they’ll be uncomfortable, and they’ll most likely be agitated. They may even become dehydrated. At the absolute least, make certain that your visitors have easy access to water, regardless of how brief your event may be. You should create explicit notification for your guests if your venue location offers access to public water fountains. In addition, you can notify them in advance of the location of the water source.

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Entertainment Preparation

When arranging an outdoor event, a wonderful site with food and beverages is a terrific place to start, but it is not enough. Guests will rapidly become disinterested and may even depart early if there isn’t enough to see and do. By offering event entertainment, you can ensure that your visitors are engaged and having a good time. Ideas for outdoor event entertainment include:

  • Facial painting for children, live music, movie screenings, carnival games, photo booths, and live entertainers (dancers, magicians, and so on) are all planned.

Amenities and Sanitation

Every outdoor event, no matter how large or little, necessitates the provision of adequate restroom facilities and the collection of hygienic rubbish. If you are hosting your outdoor event at a location that has public restrooms and garbage cans, you won’t have to worry about anything else. It’s as simple as creating an action plan for collecting stray garbage and emptying trash cans when they get overflowing. If you’re responsible for taking care of the toilets and event sanitation on your own, here’s what you’ll need to remember: Customers do not want to have to walk 10 minutes to find a restroom when they need to use the facilities.

Make sure your restrooms are a short walk away from the main attraction and are located on level terrain that is simple to access from the road.

Vented toilets will be required, and they may most likely be obtained through your bathroom rental company.

Just bear in mind that even the best ventilation will not likely be enough to keep your bathrooms smelling fresh. While you’ll want facilities in an accessible position, make sure they’re far enough away from the entrance that scent won’t be an issue.

The prospect of having to wait in a huge line when you really need to go is the most annoying thing in the world. By buying the appropriate number of restroom facilities, you can ensure that your event visitors will have easy access to restrooms. In most circumstances, one portable toilet should be sufficient for every 50 persons attending your outdoor event. Throughout the course of an event, restrooms get filthy, and trash cans soon fill up. Preparation is essential to ensuring that everything remains clean during the night.

This will help to reduce odors while also keeping your event venue clean and pleasurable for your attendees.

Make a strategy to guarantee that everything is clean during the night and that it is followed.

Reduce the amount of odor in your event venue and make it more pleasant for attendees by using this method.

Order Cleaning Company

At a major event, maintaining the cleanliness of your outside space may rapidly become an intimidating issue. It takes a significant amount of time and work to clean up once your event is over. If you plan your cleanup efforts ahead of time, you will save time and money on additional venue costs if you don’t clean thoroughly enough. Make certain that your event cleaning strategy includes the following items: The cleanliness of the restrooms should be checked on a frequent basis throughout your event.

Waste collection should take place throughout the event, not simply at the conclusion of the evening.

In the course of a huge event, accidents might occur, and your cleaning staff may be called upon to wipe up vomit, blood, and other bodily fluids.

After your event is complete, don’t scrimp on hiring employees to assist with the clean-up and tear-down.

Pest Control

Never cut corners when it comes to assembling a team to assist with cleanup after your event. Cleanup may be a time-consuming and expensive endeavor, and failing to do so will almost certainly result in costly venue fines.

  • Make use of citronella candles, and keep your environment cool and well ventilated. Use sugar water and fly traps to keep the bugs away. When eating outside, always sure to cover your food. Sidewalls may be rented for your event tent.

Have a Backup Plan

There is no amount of preparation that can protect you from everything that may go wrong at an outdoor gathering. It’s possible that your event could be canceled due to inclement weather, or that a caterer will cancel at the last minute. It’s usually a good idea to have a backup plan in place for as many aspects of your event as you can think of. If the weather isn’t cooperating, make sure you have a tent or other temporary shelter set up and ready to go. Create a list of backup vendors that may step in if a primary vendor is unable to fulfill their obligations.

Make use of a second event coordinator to deal with any minor hiccups that may occur along the route. By making preparations for unforeseeable events, you will be better prepared when they occur.

Event Planning Checklist for an Outdoor Event

You can get this outdoor event planning checklist for free by clicking here. This list will ensure that you have everything you need for your event if you save it and follow the instructions.


Planning an outdoor event is a significant endeavor, but your efforts will be rewarded with a spectacular event! In the process of putting up your event, use this checklist to ensure that you don’t overlook anything important. We at American Tent are dedicated about assisting individuals in planning spectacular outdoor events. Check out our blog for more event planning ideas, and use our shelter finder to discover the ideal location for your event. : Party Tents

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25 Breathtaking Tent Ideas for Your Outdoor Wedding

The durability, functionality, and general distinctiveness of tents make them an excellent choice for any outdoor wedding venue. Tents may also provide a wealth of interesting design possibilities for any outdoor wedding location. No matter if they’re painted white, transparent, or brightly colored, these durable structures make a stunning addition to your cocktail hour, outdoor wedding, or outdoor reception. You may create an enticing tented entry appropriate for a grand entrance, add softness with flowing drapery, bring the outdoors in with real plants and trees, or set the tone for your post-ceremony décor with a variety of ceiling installations.

Your wedding canopy or tent will stand out from the crowd with a variety of unique decor, innovative lighting, and custom flooring.

Some of the greatest providers in the market share their insights on how to make your wedding tent even more memorable in the sections that follow.

Bring Focus to Your Head Table

NormanBlake and Shannen Natasha of The Wedding Artists Co. collaborated on this photograph. Thinking outside the box and envisioning a floral display that hangs horizontally over your head table (which is normally where the newlyweds are seated) is an original approach to create a focal point inside your tent. Francis Dorman and Britt Cole, cofounders of 42 North, designed this stunning installation with delicate flowers, chandelier accented with crystals, and romantic drapery. “We used layers of drape to create a sumptuous and private ambience elsewhere in the tent,” the designers explained in a statement.

Elect for a Canopy

Jana Dillon captured this image. According to Morgan Childs, the creator and creative director ofMoana Belle Events, the use of a canopy will allow for ample of natural light to enter your room.

According to Childs, the open sides are ideal for incorporating your environment into the design of your day while yet providing shade thanks to the above cover. 03 out of 25

Consider Draping

Abby Jiu Photography captured this image. One approach to include soft draping into the building of your tent—while avoiding the need for extra rentals—is to employ it as a decorative element. The event planner and head of marketing for EVOKE, Kaitlyn Hostetler, proposes that, instead of chandeliers, drape may be used to lend a particular touch to an outdoor tent. It is the depth provided by the architecture that creates the ideal atmosphere to host a formal outdoor event.” 04th out of 25

Assemble a Level Foundation

Raquel Reis captured this image. When you are erecting a tent outside, the ground on which you are working might be unpredictably uneven. Kristin Doggett, owner and creative director of Bellafare, suggests establishing a stable platform on which to build your tent’s base so that you may be assured that it will not collapse. A firm surface is always a good option, according to Doggett, since it ensures a level dance floor, keeps heels from sinking into the ground, and creates an ambiance that feels comfortable and welcoming, just like it would be if you were dancing indoors.

Anticipate Unforeseen Weather

Norman Blake captured this image. According to Tina Reikes, owner of Bear Flag Farm, a nicely draped tent creates an intimate area while protecting guests from the weather. “A beautifully draped tent creates an intimate environment while shielding guests from the elements,” she explains. The sides of the tent were left open for this wedding in order to provide guests with a magnificent view of the grounds. 06th out of 25

Draw the Eye Up

Photo courtesy of JustinMary Hanging flower displays are not only a popular trend, but they are also excellent for drawing attention to the height of your tent. “A floral installation will attract your guests’ attention above, enabling them to appreciate the full beauty of your tent,” says Carrie Wilcox, proprietor of Carrie Wilcox Floral Design. “A floral installation will draw your guests’ attention upwards, allowing them to enjoy the full splendor of your tent.” Elevated flower arrangements may also free up valuable table space, allowing you to forego the use of a centerpiece entirely if you like.

Distinguish a Seating Area

O’Malley Photographers provided the image. In order to give the tent some purpose and emphasis near the dance floor, Aleah and Nick Valley, the owners ofValleyCompany Events, recommend that you create a living area in the midst of it. “Use giant comfortable seats, coffee tables, and pews to create an atmosphere similar to that of your own house, and add chandeliers overhead to bring the interior out.” Having a comfortable location will encourage visitors to sit and converse all night long while taking in the ambience and design of the tent.

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Curate a Striking Entrance

Photograph courtesy of Leila Brewster Photography Crafting an entrance befitting of a one-of-a-kind event will set the tone for the rest of your tent’s decor. True Event’s Caitlin Campbell, a senior event organizer and designer, suggests attracting your visitors’ attention with an entrance that is decorated with eye-catching decor.

According to her, “we enjoy it when a couple wants to make a statement with flowers or other decor alternatives in order to catch everyone’s attention.” 09th day of 25th month

Create Height With Centerpieces

Elizabeth LaDuca captured this image. It’s important to remember to generate height with your tablescape when using a sailcloth tent, says Lauren Emerson of Lauren Emerson EventsDesign. When using a sailcloth tent, she advises couples to use a variety of different components. “Sailcloth tents have such wonderful high peaks that shouldn’t go ignored,” she adds, adding that using many layers of towering arrangements will help to guarantee that your design doesn’t look stale and uninteresting. tenth out of twenty-five

Consider a Clear Top

Kristin Moore took the photograph. Chelsey Morrison, owner of Gather Together Events, like transparent top tents because they allow her to incorporate elements of the outdoors into her events. According to her, “When you are in a beautiful environment, there is no better way to feel connected to the landscape while simultaneously sheltering your guests from the weather.” One of her favorite aspects of transparent buildings is that they are more energy efficient. During the evening hours, the shadows made by the surrounding trees and sceneries may be observed.

Strategize Cohesive Decor Elements

Sarah Kate Photography provided the image. Emily Clarke, creative director of Emily Clarke Events, designed a wedding celebration that included magnolia trees around the event and the tent’s general design to make it feel like an outdoor wedding. Weaved vines, magnolia leaves, and lush flora were used to create a large tent doorway that complemented the trees. ” The ivy was then wrapped around the internal tent poles. “We finished by suspending huge Magnolia leaf wreathes from the ceiling,” she says further.

Amplify Your Color Scheme

Harwell Photography provided the image. This reception’s décor, as well as architectural aspects, had hues of purple everywhere. In order to assist establish a consistent theme throughout your event, Alicia Fritz, CEO of A Day in May Event PlanningDesign, advises using tiny traces of color at the top of your tent to help create a cohesive theme throughout. If you use a variety of tones, colors, and hues in your area, she adds, “you may enhance the space and structure depending on your day-of color palette.” 13th out of 25

Bring the Outdoors In

Jen Fariello captured this image. Considering that your surrounding environment will have a huge impact on your overall theme and tented design, why not include aspects of nature into the inside design of your day-of space? Souther Blooms partner Sherry Spencer says, “We love to include natural elements into our tented weddings by cutting saplings from the land and bringing the outside in.” By filling the high ceiling with saplings, she says, this helps to create a more intimate atmosphere for the wedding guests.

Integrate Unexpected Sparkle

Jen Fariello took the photo. Given the fact that your surroundings have a huge impact on your overall theme and tented design, why not incorporate parts of nature into the inside of your day-of space as well? Adding natural elements to tented weddings is a favorite of Sherry Spencer, partner atSouthern Blooms.

“We love to cut saplings from the ground and bring the outdoors in,” she says, noting that this helps create a more intimate setting by filling the high ceiling of the tent. the fourteenth out of twenty-five

Make a Statement

Jen Fariello took the photograph. Given that your surroundings have a huge impact on your overall theme and tented design, why not include natural elements into the interior of your day-of space? Souther Blooms partner Sherry Spencer says, “We love to include natural elements into our tented weddings by cutting saplings from the land and bringing the outside in.” By filling the high ceiling with saplings, she says, this helps to create a more intimate atmosphere for the guests. 14 out of 25

Adorn With Pendants

Jen Fariello took this photograph. Given that your surroundings will have a huge impact on your overall theme and tented design, why not include parts of nature into the interior of your day-of space? “We love to include natural elements into our tented weddings by cutting saplings from the land and bringing the outside in,” explains Sherry Spencer, a partner at Southern Blooms, who adds that doing so helps to create a more intimate environment by filling the high ceiling. 14 out of 25 total

Play Up the Exterior

KT Merry captured this image. Heather Lowenthal, owner of Posh Parties, recommends using a burst of color on the tent’s outside trim to draw attention to the structure’s exterior. As she points out, “it’s crucial to pay attention to the exterior just as much as you do the interior.” The exterior of this all-white building was bordered with drapery that had a broad blue border to complete the look by adding a splash of color. 18 out of 25

Customize a Dance Floor

Stone Crandall Photography captured this image. “A dance floor was very necessary in order for guests to fully groove to the sounds of an amazing band,” explains Katie Huebel, owner of WED. Because the bride and groom wanted something unique for their wedding, they chose a traditional color scheme for their dance floor. twenty-fifth out of twenty-five

Hide Unflattering Details

Photograph courtesy of Christian Oth Studio Every detail counts when it comes to impressing guests, so make sure the exterior of your tent is as as stunning as the interior. The structure of your tent and the materials required to conceal items that you may not want your guests to see are important considerations, says Lynn Easton, founder and creative director of Easton Events. “Don’t forget to consider the structure of your tent and the materials required to camouflage things you may not want your guests to see,” she adds.

Work With Natural Tones

Perry Vaile captured this image. Ashley Culicchia Cash, owner and creative director of The Graceful Host, recommends that couples take inspiration from their surroundings while planning their wedding. “Incorporate natural tones into your color palette that are reminiscent of the scenery of your surroundings,” she recommends. ” The rustic design approach of this open-air tented celebration was enhanced by the use of wooden accents. twenty-first out of twenty-five

Embellish Tables With Candlelight

Alex Paul Photography captured this image. Candles are a flattering component that can be used to decorate your tablescape while also bringing gentleness to the overall mood of your area, according to Melissa Davis, owner of Melissa Davis Designs.

She advises placing candles of varied heights throughout the arrangement of your table. In addition, she notes, “the amber glow from the candlelight will add attractiveness to the ambience of your tent’s inside.” 22nd out of 25

Allocate Space for Entertainment

Alex Paul Photography provided the image. Candles are a flattering component that can be used to decorate your tablescape while also bringing gentleness to the overall mood of your area, according to Melissa Davis, owner of Melissa Davis Designs. She suggests placing candles at various heights throughout the tablecloth. In her words, “the amber glow of the candles will give attractiveness to the ambience of your tent’s inside.” twenty-second of twenty-five

Understand the Mechanics

Photograph courtesy of Christian Oth Studio The president and CEO of JZ Events, Jennifer Zabinski, says that wedding tents should feature all of the amenities that a traditional venue would have. “This includes flooring, power, air conditioning/heating units, generators, lighting, and portable restrooms,” she says. It’s also vital to think about how your tent will work in terms of selling to merchants. “For example, if your wedding is in a rural area, make sure there are adequate access points for suppliers to load in and make sure to include a cook-tent.” 24th out of 25

Play With Scale, Size, and Design

Katie Slater Photography provided the image. Selecting the appropriate tent size for your event, whether it is an intimate gathering or a bigger gathering with a larger guest list, is essential to completing the plan of your reception or wedding. According to Christen Ryan, creator of Ryan Designs, when it comes to tent sizes and aesthetics, it is critical to have a variety of options. It’s important to keep in mind that some tents have poles that take up valuable internal space, and to take your surroundings into consideration when selecting décor elements so that every component of your design contributes to the overall vision, adds Ryan.

Light It Up

Justin DeMutiis Photography provided the photograph. When weddings go far into the night, it’s critical to ensure that your tent is sufficiently illuminated so that guests don’t feel as if they are no longer welcome in the room. For events that will continue after the sun goes down, the integration of light into your tented design is critical, according to Tracie Domino, founder and creative director ofTracie Domino Events. “Whether string lights, large bulbs, or lit installations, the integration of light in your tented design is crucial,” she says.

Rain or Shine Tent and Events

Justin DeMutiis Photography provided the image. When weddings go far into the night, it’s critical to ensure that your tent is sufficiently illuminated so that guests don’t feel as if they are no longer welcome. For events that will continue after the sun goes down, the integration of light into your tented design is essential, according to Tracie Domino, founder and creative director ofTracie Domino Events. “Whether string lights, large bulbs, or lit installations, the integration of light in your tented design is crucial,” she says.

  • Identify who will be in charge of making the evacuation decision, as well as how the decision will be reached. In a calm manner, who will announce the decision to the visitors, professionals, and members of the staff? What is the location of the alternate building
  • Maintain preparations for the other site (such as beverage service, restrooms stocked, and so on)
  • Keep in mind to remove everyone (wait staff, for example)
  • Who will make the decision on whether or not to return to the tent?

For further information, please consult the National Weather Service’s team of meteorologists. AVOID THE OUTDOORS WHEN THE THUMB ROARS! – information as well as text CourtesyEventQuip

Event Tents

When it comes to making a good party even better, event tents are a fantastic way to do it. Whatever the occasion, whether it’s a business event, tailgate party, or epic backyard barbeque, party tents are always a popular with visitors and contribute to the creation of a memorable day that won’t be forgotten anytime soon. However, should you rent or purchase event tents? It is true that there are advantages and disadvantages to both renting and purchasing your party tent, and in this article, we will go over everything you need to know about event tents in order to make an informed decision about whether you should rent your tent for a legendary one-time party or purchase your tent in order to host awesome parties for years to come.

What is an Event Tent?

Before we go into the advantages and disadvantages of purchasing a party tent vs renting one, it is important to note that the phrases event tent and party tent are used interchangeably in this article. You’ve probably guessed it by now, but a party tent is a huge outdoor tent or shelter that you set up for your guests to enjoy while they’re at your party.

Why are Party Tents Necessary for Outdoor Events?

There are a variety of compelling arguments for hosting your next event under an outdoor party tent. As a result, let’s take a look at some of the most significant advantages you’ll reap from having an event tent, whether you rent or own one.

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Protection from the weather

Party tents shield you and your guests from the elements, allowing your event to proceed without a hitch no matter what Mother Nature has in store for you on that particular day. Party tents give protection from the sun, the wind, the rain, and even the snow, allowing your special day to go on as planned regardless of the weather conditions.

Protection from the sun

The sun’s ultraviolet (UV) rays may put a damper on any celebration. The use of an event tent during the hot summer months is vital if you want your visitors to have a good time. By utilizing an event tent, you can ensure that everyone is covered from the heat while still having a good time.

Create a more intimate setting

Another fantastic reason to utilize an outdoor party tent is that they give a lot more secluded environment, allowing you to create a distinct mood and allowing your guests to party as much as they like while remaining hidden from prying eyes of nosy neighbors.


When it comes to event tents, you have the choice of using them with or without wall panels, so you can create a more open-air feel if you choose, but you can also provide more privacy or shelter if you prefer.

Use Cases for an Event Tent

Party tents may be utilized to provide a special touch to a variety of occasions. So, let’s take a quick look at some of the events you’ll be able to throw if you own a party tent rather than renting one.

Corporate Events

The utilization of party tents may be beneficial for a variety of occasions. For now, let’s go through a few occasions you’ll be able to throw with your own party tent rather than hiring one from the rental company.

Tailgate Parties

Friends, family, a few beers, and some home-cooked cuisine are all on the menu. Who doesn’t like a nice tailgate party every now and then? When you have an outdoor party tent, every Sunday might seem like SuperBowl Sunday for a while.

Backyard Barbeques

When it comes to family, friends, and excellent food, there’s nothing better than an all-American backyard BBQ, is there? Investing in a party tent allows you to have events in your own garden or elsewhere while giving the shade and seclusion necessary for guests to let their hair down and enjoy themselves fully.

Birthday Parties

Do you have an upcoming birthday? Or perhaps you’d want to throw a birthday celebration for someone significant in your life. In your own garden, you’ll be able to host an unforgettable birthday bash.

School Events

With a party tent, many kinds of school functions are made even more enjoyable.

If you’re planning a university graduation, an after-prom reception, or simply a celebration to mark the end of another school year, an event tent will help you accomplish it in style.

Farmers Markets

If you enjoy growing and selling your own fruits and veggies at the farmer’s market, you can raise your game by investing in a fantastic event or party tent that will keep your customers warm, shaded, and coming back for more.


Event tents are also an excellent way to enhance the outside eating experience at your restaurant. Your guests will be able to dine indoors or outside regardless of the weather prediction if you provide more seats, give shade, or cover your patio with an event tent.

The Pros of Buying an Event Tent

The following are some of the advantages of purchasing a party tent rather than simply renting one for a single event or occasion.

Overall cost

Purchase of a party tent is significantly more cost-effective than renting in the long run due to the fact that you only need to pay for it once and will be able to use it as many times as you like for many years to come after that.


Because you may use your tent as many times as you like, the cost per usage is far lower than if you were to rent a tent. In fact, the value for money rises with each use, making it a long-term investment that will only become better with time.


When you rent a party tent, you never know what to anticipate from the experience. Although it’s possible to receive a brand-new tent, the chances are that you’ll receive one that has been used hundreds of times by other people. When you own your tent, you’ll be confident in the fact that you’re getting an exceptional, high-quality product that has been meticulously cared for by you over the years.


When you purchase your own party tent, you have the flexibility to throw events whenever you want. Your tent will always be there, ready to be used whenever you need it, and you will never have to bother about organizing another expensive rental again.

The Cons of Buying a Party Tent

There are several advantages to purchasing a party tent, but there are also some disadvantages to consider; let’s have a look at them now.

One-time Cost

The initial cost of purchasing your tent will be significantly more than the cost of renting; thus, if you only intend to use the tent once, renting will nearly always be more cost-effective for your wallet.


Setting up a party tent might be difficult, especially if you don’t have any assistance. It is feasible to erect and disassemble your event tent on your own, but it is surely not a simple task to complete well.


When purchasing a tent, you will be responsible for conducting all of the research and doing all of your homework on your own; but, when renting a tent, the rental business may offer you with a thorough list of estimations, which will save you time and effort in the short term.

Conclusion: Purchasing an Event Tent Will Pay Off in the Long Run

When all things are considered, it is nearly always preferable to purchase anything rather than rent it, and this is true for party tents as well. Sure, if you just need the tent for a single occasion, renting it is a good option; however, purchasing one will allow you to throw as many parties and events as you like for many years to come.

Outdoor Event Tent Rental

We provide high-quality outdoor event tent rentals to assist you in hosting the perfect outdoor party, wedding, graduation, or other event. Contact us now to learn more.

Rent A TentFor Your Event

Are you organizing a gathering? We can assist you with the planning, selection, and rental of the ideal tent hire for your event. Our quality tents for rent are ideal for any event, whether it’s a small gathering or a huge outdoor tent wedding reception. Check out some of the tent rentals we provide to assist you in planning your event in the section below. SELECT THE STYLE THAT MOST SUITS YOU.

CelebrateIn Style With Our Outdoor Event Tent Rentals

Simple. Cost-Effective. Tents are available in 20ft wide configurations.

High Peak Pole Series

Design that is just irresistible. Tents are available in three different widths: 20ft, 30ft, and 40ft.

Classic Frame Series

Durable. Tent with a low price tag. Tents are available in 20ft wide configurations.

High Peak Frame Series

BRAND NEW ITEM! Elegant. Design that is freestanding. Tents are available in 20ft wide configurations.

Trac-Style Frame Series

The most interesting and adaptable tent on the market today. Tents are available in 30ft and 40ft wide configurations.

ExperienceThe Simplicity

Any tent will do. Any style is acceptable. Any shape or size. The cost of installation is included in the rental price.


Clients may take use of personalized 3D and in-person planning materials that are just available to them.


We provide a wide selection of tent accessories to help you personalize your tent.


Receive access to a dedicated support line that will be available to you at all times during the course of your conference.


In addition to our low-cost normal shipping, our staff will deliver your order 1-3 days before to your event.


We provide special offers and promotions around the clock, 365 days a year. Find out how much money you can save.

How ToRent A TentIn 3 Simple Steps

When organizing a tent event, the first question you should ask yourself is “What do I want to do?” Knowing how you want to use your tent can assist you in determining the appropriate size tent for your needs. Whether you require merely seats or a dance floor with seating, food tables, and other amenities, we can accommodate your needs.

Step 2: “Where do I want my tent installed?”

Each and every one of our tents comes with complimentary tent installation. Knowing where you want your tent to be erected can help you choose whether you’ll need a pole tent or a frame tent for your camping trip. To assist you with this, please book a site inspection with us. We will come out to your location and assist you in determining the ideal area to put your tent.

Step 3: “When is my event?”

You may want to consider renting fans, heaters, or tent sidewalls for your event, depending on the time of year you’re arranging it and if you’ll be hosting it in the heat, cold, or rain. We supply everything you will need to arrange the perfect tented event for you and your guests. To assist you with this, please contact us immediately and we will give you with a complimentary proposal as well as answer any questions you may have. A TENTE IS SO MUCH MORE THAN THAT.

EnjoyUnlimited Possibility

The addition of sidewalls can aid to guard against inconvenient rain and wind.

Tent Lighting

Our tent lighting solutions will help you to illuminate your tent in a stunning manner. (Installation is included in the price.)

Tables And Chairs

We’ll assist you in selecting the most appropriate style of seating and event plan.

Dance Floor

Choosing the right style of seating and event layout is our specialty.

Linens And More

Create the right finishing touch with our selection of linen rentals in a range of designs, colors, and materials.

We Make ItEasyTo Reserve Your Tent

We’ll assist you with the planning of all of your event rentals. You may easily reserve your rental order by paying a small deposit and agreeing to our terms of service, both of which are simple and straightforward.

Tent RentalPricing Chart

Use this price chart to obtain a basic notion of where our tent costs fall on the spectrum of affordability. All of our tents come with free installation. If you have any questions, please click here to get in touch with us right away. The cost varies depending on the type and size.

TENT SIZE CHART Pole Tent Frame Tent
20ft x 20ft $325 – $375 $390 – $450
20ft x 30ft Call Call
20ft x 40ft Call Call
30ft x 30ft $694 $850
30ft x 45ft Call Call
40ft x 40ft $1150 $1,650
40ft x 60ft Call Call
40ft x 80ft Call Call
40ft x 100ft Call Call
40ft x 120ft Call
40ft x 140ft Call
40ft x 160ft Call
Get A Quote Get A Quote

Pole Tent 40ft x 120ft Dimensions:

  • Installation is free
  • It is installed on grass
  • It is cost effective
  • It may be illuminated with sidewalls
  • It is suitable for any event.

Pole Tent Rentals Begin at: $32540ft x 40ft Frame Tent Rentals Begin at: $325

  • Free installation
  • May be installed on grass or asphalt
  • Is strong and secure
  • Can be outfitted with lights and sidewalls
  • Is ideal for any event.

Tents on a frame for rent Prices Begin at: $350

Browse More Rental Supplies

Our office is located in Hampstead, Maryland, and you may pick up your purchase there, or we will deliver everything straight to your doorstep.

Easy Ordering

It has never been easier to organize and celebrate a special occasion. Our objective is to transform your event into an unforgettable experience.

Helpful Support

Event planning and celebration have never been more straightforward. Ultimately, we want to transform your event into an occasion to remember.

What Others Say AboutDreamers Event Rentals

We’re based in the Maryland community of Reisterstown. We do, however, serve a vast geographic region, including Carroll County, Baltimore County, Frederick County, Baltimore City, Howard County, and other nearby counties. Please contact us to discuss your next event or to learn more about us.

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