2020 Average Cost to Rent a Tent
Are you intending to hire tents for a party or wedding ceremony that you’ve planned but aren’t sure how much it would cost to rent a tent? Detailed information about rental tent costs per square foot as well as the typical cost to hire tents for a wedding or an event can be found in this page, so read on! Rental tents typically range in price from $0.65 to $1.40 per square foot of area, with some tents costing much more. When renting a tent of 1515 square foot, the cost would be between $145 and $165 and it would be able to accommodate 16-20 people.
Tent lighting at its most basic level costs $1 to $2 per foot.
You’ve decided to have a wedding ceremony or another major event.
It may be a beautiful bright day outdoors, but there could also be a forecast of heavy rain, in which case you would need to make arrangements for tent rental in advance.
No matter how many guests are expected to attend an event, there are tents available in a variety of sizes and configurations to suit any number of attendees.
Types of Tents
It is possible to hire numerous types of tents that range in terms of their size, style, and rental cost. The following is a list of the many types of tents:
Each of these tents is constructed of a lighter, semi-translucent material that allows natural light to filter through during daytime events and shines during evening celebrations. Sailcloth Tents are available in two widths: 40 feet and 60 feet. Sailing tents are the most beautiful of all the tent alternatives, and due of the materials used in their construction, they will provide your wedding or event an intimate vibe that no other tent can match.
In order to maintain their stability, these tents are typically placed onto grass. They contain at least one central pole, but they can also include numerous poles on the corners, which can be decorated with materials such as cloth, flowers, or vines.
A frame tent is more adaptable since it may be used on a variety of surfaces (including grass, asphalt, concrete or a deck). Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles. This will save you time and money.
Cost to Rent a Tent for Wedding and Various Sizes
|Tent Size||of Tables(8 ft. or 60″ Round)||of People||Price|
|15 x 15||2||16 – 20||$160.00|
|20 x 20||4||32 – 40||$185.00|
|20 x 30||6||54 – 60||$210.00|
|20 x 40||8||64 – 80||$260.00|
|30 x 60||18||162 – 180||$580.00|
|40 x 40||16||144 – 160||$620.00|
|40 x 60||24||216 – 240||$820.00|
|40 x 80||32||256-320||$1,040.00|
|Capri28 x 28||4||32 – 40||$250.00|
Depending on the size of the tent, it might cost as low as $140 to hire a tent for one day, or as much as $1040 for a tent with a size of 4080 feet, which is 3200 square feet and can hold up to 320 people. In a modest size tent15x15 square feet, you can accommodate up to 20 people at a rental cost of $140, which is the most affordable in its category. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. Renting a tent for 32 to 60 people will cost between $185 and $210, depending on the size.
- Large tents, on the other hand, might cost anywhere from $580 to $1,040 per day or more.
- If your event gathering is going to be enormous, you’ll need to rent giant tents, which can be rented for $820 to $1,040 or more each day, plus a $400 to $1000 setup cost.
- The sizes of these tents range from 2,400 square feet to 3,200 square feet.
- Tents can be constructed to order and put up according to the specifications of the clients’ needs.
You should employ a one-person-per-ten-square-foot-of-space ratio for your design. 1 person occupies 10 square feet of tent area. As previously stated, it will cost between $0.65 and $1.40 per square foot of tent size.
How much does a wedding Tent Rental costs?
Please keep in mind that tent rental fees often include tables, which are typically 8ft in length or 60′′ in diameter. Tent rental services include a maximum of 2 tables for a modest size tent of 1515 square feet in size and a minimum of 2 chairs. Remember that tables are necessary to accommodate people, and the size of the tables will have a significant impact on the number of people who can be accommodated in a tent. Will the table be 8ft rectangular in shape or 60′′ circular, which will allow for a greater number of people to be accommodated?
- Larger tables will, in the end, save space while accommodating a greater number of people.
- Round tables are regarded to be significantly more sociable than rectangular or square tables because of their circular form.
- Chandeliers are frequent in tents because they provide both beauty and refinement to the overall design of the structure.
- Renting chandeliers for a tent will cost anything from $50 to $500.
- Chandeliers can offer a special touch of elegance to any occasion.
Other Materials that add up to theTent Rental Costs:
Tent rental prices for the most part are reasonable. The lowest size costs between $140 and $165 for a 1515 square foot tent. It has adequate space to accommodate 16 to 20 people comfortably. Costs of a generator range from $500 to $1,250 or more, depending on the amount of electricity required. Chandeliers range in price from $50 to $500 each piece, or more, depending on the type of embellishment you pick. Costs of flooring: Tent flooring can cost anywhere from $1 to $3.50 per square foot, so plan on spending between $250 to $1,500 or more, depending on the sort of material you pick, such as plastic or wood.
- Installing an air conditioner will cost you money.
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How Much Does It Cost to Rent a Tent?
Renting a tent will typically cost between $.75 and $1.50 per square foot of area, depending on the size. You may pay as little as $150 for a 10×10 tent or as much as $2,500 for a tent that is 5,000 to 10,000 square feet in size. Tent lighting is $1 per foot of length. If you require heaters, they might cost anything from $100 to $300 per unit. You’ve got a formal event to prepare for. It is a rain or shine event, so you must be prepared with appropriate shelter. You wish for sunshine, but you are prepared for rain.
There are both huge and small businesses.
Tent Rental Prices
It is possible to rent a tent for as low as $150 for a single day. This will provide you with a tent of 100 square feet. This is the smallest tent available for rent in the area. This type of tent may be able to accommodate up to ten people. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. It will cost between $350 and $500 to rent a tent large enough to accommodate 20 to 40 individuals. An inexpensive tent in the 400-600 square foot range will be yours for the taking with this option.
- These sorts of tents will have a total floor area of 1,200 square feet.
- Giant tents may be leased for $500 to $800 per day, plus a $1,000 setup cost, depending on the size.
- Tents with that much floor space may accommodate anywhere from 400 to 1,000 people.
- 1 person occupies 10 square feet of tent area.
- It is important to note that the size of the table has a significant impact on the number of people who can be accommodated in a tent.
- Which one you choose is a matter of personal choice and financial constraints.
- Are the tables going to be round, rectangular, or square in shape?
- It’s significantly more sociable than rectangular or square tables, which are also popular choices.
- The cost of renting chandeliers for your tent will range from $50 to $100.
- It will transform your gathering from a simple tent party into a formal occasion.
Rent a Backpacking Tent and Other Camping Equipment.
These tents are intended for a single person and are often used on backpacking trips when it is crucial to have the least amount of weight and space in your pack as possible. In the event that you’d want to share your tent with a buddy (warning: any 2-person tent should be shared with a close friend), or if you just want extra space for yourself, consider renting a 2-person backpacking tent. If you are vehicle camping in an area where space and weight are not a concern, you should consider renting a 2-person car camping tent.
- However, even though most of the hiking tents we rent are designated as “three-season”, their aerodynamic shape and low profile should provide enough protection even in high, cold winds provided they are properly anchored.
- If you find yourself in the middle of a huge snowstorm one night, you should get up every now and then and brush off the snow to prevent it from accumulating more.
- If you’re in for some very brutal winter weather, you might want to consider hiring a four-season tent for extra protection.
- On the lengthy routes, you’ll find a lot of hikers using the Soul 1 from Big Sky International, a company that specializes in lightweight gear and has a lot of experience with it.
- For more information and photographs, please read our how-to-setup page for this rental tent, or visit the Big Sky product listing for this tent.
- If you anticipate you will require anything of this nature, you might consider purchasing some Tyvek (a sheet three feet wide would be more than sufficient) or renting a tarp.
- Feel free to call us at 480-348-8917 at any time if you have any questions concerning your camping and hiking equipment rental requirements!
As well as new tents, we have a nice range of secondhand tents. Visit our hiking and camping user gear review page to see some third-party user evaluations of this and other gear we rent and sell, as well as some of our own.
Camping tent rental – Family, Backpacking, Dome, Car, Outdoor – LGO
We rent high-quality tents for camping and hiking trips, either through our renowned countrywide delivery service or through our Tempe, Arizona retail shop, which is open seven days a week. We have camping tents in a variety of sizes to accommodate almost any situation. For example, we have family tents for larger gatherings, lightweight tents for those who are concerned with weight savings, and in-between tents for the rest of us. We’ve got them all, but not too many that you’ll be overwhelmed by the sheer number of options.
- Stout Tents is the manufacturer of our large canvas bell tents.
- All of our tents are already seam-sealed, so you will be completely dry even if it rains.
- Here’s what you should be looking for: Read through each product description to discover more about the products we have to offer.
- Feel free to call us at 480-348-8917 at any time if you have any questions concerning your camping and hiking equipment rental requirements!
How Much Does It Cost To Rent A Party Tent?
When it comes to planning an outdoor tent event, there are a slew of questions. In addition, “How much does it cost to hire a party tent?” is one of the most often asked questions. You may expect to pay anywhere from $200 to $500 for a modest party tent, with some tents costing up to $2,000. Larger party tents can cost up to $600. Shortly put, the cost of your party tent will be determined by a number of things. To help you determine whether or not you’re overpaying for your party tent, we’re going to break down all of the expenditures you should be aware of and explain why.
Tent Rental Costs Based On Size and Style
The cost of renting a tent is the first and most visible expense that we’ll go through in this section of the breakdown. Depending on the rental company you’re considering, you should be able to choose from a vast selection of party tent rentals. It is the quickest approach to select which tent to rent is to answer a few simple questions below, which will remove the vast majority of possibilities that aren’t a good fit for your needs.
- The cost of renting a tent is the first and most evident expense that we’ll go through in this analysis. A broad selection of party tent rentals should be available depending on the rental provider you’re contemplating working with. It is the quickest approach to select which tent to rent is to answer a few simple questions below, which will remove a large number of possibilities that aren’t a good fit for you.
The cost of renting a tent is the first and most evident expense that we’ll go through in detail. Depending on the rental business you’re considering, you should be able to pick from a wide range of party tent rentals.
It is the quickest approach to select which tent to rent is to answer a few simple questions below. This will remove the vast majority of alternatives that aren’t a good fit for your needs.
- Event attendance ranges from 20 to 40 people. ranging from $250 to $395 The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items. Event attendance is between 50 and 90 people. Between $350 and $600 The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items. 100-150 people are expected to attend the event. 750 to 1,250 dollars The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items. Approximately 160-200 people will attend. $1,300 – $1,750 per month The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items.
Every event rental company is unique in its own way. In order to discover whether the rental firm is charging an additional fee for installation, you’ll want to carefully check your quote. The cost of installation is included in the rental fee charged by our firm (Dreamers Event Rentals). As a result, we do not charge an additional fee for installation. Another cost to consider is whether the installation is considered “standard” or if there are any additional costs for a variety of reasons such as an excessive walk to the installation area due to lack of direct access, the need for any special accommodations in order for the tent to fit (for example, cutting down tree branches), and so on.
(as they should, given that it involves more effort and time).
Most tent rental businesses will charge an additional price for concrete weighted blocks if your rental company is unable to stake into the ground to secure the tent.
Tent Add-Ons You Should Consider
Don’t make the mistake of assuming that your tent rental includes sidewalls, lighting, air conditioning, or heating. Toutes of these items are regarded as tent accessories, and they might be given at an extra expense. Not every customer will desire or want every tent accessory that is available. As a result, practically every rental business will provide them as an optional extra if you request them. The number of tent accessories you’ll require will be determined by the size and type of your tent, as well as the weather conditions.
- Consider the following scenario: you’d like to have a heated tent, but the weather prediction calls for 60 degrees.
- This may have an impact on the number of heaters and sidewalls that you would desire or need to hire.
- Suppose you want to hire sidewalls to help keep the rain off your roof.
- The following are the reasons why: Whether or whether you utilize the sidewalls, you will very certainly still be responsible for the cost of them.
- While it is considerably easier to hire a few extra walls (or even more) if you do require them (or even more), it is far more difficult to rent a large number of sidewalls at short notice.
While you are not squandering money if you decide that you do not want all of the sidewalls that you have reserved, you are losing time.
Get Help Choosing The Right Tent
We hope you found this article to be informative. However, if you want more assistance, such as a recommendation on which tent rental will be most appropriate for your event, please call our event consultants immediately. A Dreamers Event Rentals location can be found at 12300 Owings Mills Blvd, Suite 8, Reisterstown, Maryland 21136. Visit us in person or give us a call at 410-881-2227. Please fill out the short form below and contact us as soon as possible so that we can all rejoice together!
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Difference Between A Pole Tent And Frame Tent
The deadline for submissions is November 30, 2020. There are no comments. When it comes to hiring a tent, the most often asked question we receive is, “what is the difference between a pole tent and a frame tent?” This post will provide you with a thorough comparison and will assist you in selecting the finest tent to rent. If you don’t have much time and would like the short version, you may read more about it here.
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How Much Do Wedding Tents Cost?
Do you have visions of a garden wedding? However, if your wedding venue requires a tent (or if you require one as a weather backup plan), the costs of your wedding tent can quickly add up. While the great outdoors can provide an amazing scenic backdrop for your wedding ceremony or reception, the costs of your wedding tent can quickly add up. If you don’t budget for those extra bucks, your perfect wedding venue may end up costing more than you anticipated. So, how much do wedding tents set you back in terms of money?
- There are other simple methods to save a significant amount of money on the cost of a wedding tent, so keep reading!
- The first thing you should know about wedding tents is that they can be divided into two categories: pole tents and frame tents.
- However, while the materials used to construct them and the forms and patterns of their general structures might differ significantly, you can get a better notion of the type of tent you’re searching for by determining which of the two you prefer the most.
- In most cases, they feature at least one center pole, but many couples choose to have many (which they typically adorn with fabric, flowers, or vines, among other things).
- A pole tent with side walls that look like French windows.
- Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles.
- A frame tent with side walls that open like French windows.
- While you may have a preference for one style of tent over another, you will have to choose the wedding tent type that is most appropriate for your venue.
Sperry Tent Wedding Tent Size: A Sperry Tent Wedding Tent There are a plethora of formulae available to assist you in determining what size tent you’ll want, taking into account factors such as the number of tables you’ll have (square or round), the number of guests attending, and whether or not you’ll have a dance floor, among other things.
However, I would not get too caught up in that because you will most likely receive all of that information from the tent company at your initial visit or phone contact. For your convenience, the following are some general size requirements for pole tents that you might anticipate to encounter:
- Up to 100 people may be accommodated in a 30×60 pole tent
- Up to 140 guests can be accommodated in a 40×60 pole tent
- And up to 200 guests can be accommodated in a 40×80 pole tent.
Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:
- Flooring, side walls, liners/draping, lighting, heaters, fans, and air conditioning (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)
The following are some questions you should be prepared to ask your wedding venue and tent rental providers before you can determine how much a tent will cost you: In regards to the wedding tent company:
- Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
- Does the tent require a permit or is it included in the price
- What is the cost of the tent rental
- Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
- What are your delivery and pick-up rates
- What size do you propose
- And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me
In terms of the wedding venue:
- For the ceremony and/or reception, do I have to rent a wedding tent from a third-party vendor? If not, what is the venue’s contingency plan in case of bad weather? How many hours do I have allotted for setup and break-down time? (It can take 6-8 hours to set up a tent and half that time to take it down, on average). What would be the cost of additional rental hours if they were required
- Is there a power supply for a tent, or do I need to bring my own generator? In what dimensions would we be tenting
- What are the dimensions of the place we would be tenting? Is it mandatory for me to hire a tent from a certain company? And, if not, which ones would you recommend?
A glimpse of some general wedding tent rental costs* is provided below: Depending on size, design, and other factors, a basic tent structure can cost anywhere from $500 for your smallest tent (such as the one you could use for your caterers) to $5,000 or more. Flooring:Tent flooring can cost anywhere from $1.50 to $2.50 per square foot, so plan on spending $300 to $2,000 or more depending on the kind (plastic, wood, etc.) Generator:$500-$1,250 Chandeliers:$50-$500/each Side walls: These are charged by the linear square foot, with prices ranging from $1 to $4 per linear square foot.
A standard estimate for liners in a 40’X60′ tent, according to Pacific Party Canopies, is around $1,080.
REMEMBER: As with other wedding providers, pricing varies widely depending on location (for example, the cost of a wedding in New York City will be far more than the cost of a wedding in Detroit).
- If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
- For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
- This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.
How to Save Money:
- You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
- Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.
Are you looking for more specific wedding pricing information? Take a look at how much wedding flowers cost and how much wedding photographers cost to see what you may expect. While we only link to products and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on. Purchasing something after clicking through our links may result in us receiving a commission, which allows us to continue providing you with great content! All of our opinions are entirely our own.
Listen to the Woman Getting Married Podcast
You’ve been thinking about renting a tent for your wedding or other special occasion, but you’re not sure where to begin. We’ve got you covered on everything from tent dimensions to cost to extra tent rental options. You’ll learn the following things in this post:
- What is the purpose of renting a tent and when do you need to do so? Tents have both advantages and disadvantages. What size tent will you require
- What more do you require in addition to your tent
- What questions should you ask a tent rental provider
- What will the cost of renting an event tent be?
Why and when do you need to rent a tent for your event?
The weather in New England is seldom predictable in advance. It’s always a good idea to have a backup plan in place for an outdoor wedding or special event, no matter what season it is. A renting tent is a terrific way to enjoy the great outdoors while also keeping all of your guests comfortable and dry throughout your event. The use of a rented tent will keep the sun off your guests’ faces and will protect them from any rainstorms that may occur during the hot summer months. You will be more prepared in the spring and fall with a tent, regardless of the weather conditions: too hot or too frigid, for example.
Don’t wait until the last minute when it appears that bad weather will be present; by renting a tent in advance, you will not have to be concerned about the weather on your special day, regardless of the conditions.
Pros and cons of rental tents
Tents for rent are available in a range of sizes, styles, and even colors. So, how can you determine which one is best for your particular occasion? Here are a few advantages and disadvantages of two of the most common types of tents: pole tents and frame tents. Pole tents are more expensive than frame tents. Pole tents, such as ourSperry Sailcloth Tent andCoastal Clear Tent, have the following advantages and disadvantages:
Pros: Pole Tents
- No liner required
- Quick setup time
- Aesthetically beautiful
- Less costly
- No liner required
Cons: Pole Tents
- It is necessary to stake the ground
- Stakes and anchor ropes must have adequate space on all sides. Poles (obstructions in the centre) will be present
Clear frame tents, Bayview frame tents, and Traditional frame tents are examples of frame tents that have both advantages and disadvantages.
Pros: Frame Tents
- It is possible to join many frame tents together to form a unique structure. It is possible to use it on any surface. If necessary, it can be left up for an extended period of time. There are no poles or other impediments.
Cons: Frame Tents
- The frame may be seen from the interior of the tent (liners can be rented to conceal this)
- Setup takes longer and is more costly.
What size rental tent do you need?
The size of the tent you need to hire is determined by two key factors:
- What is the maximum size tent that your venue can accept
- Do you know how many people you expect to attend your event?
After considering these considerations, your tent rental provider will assist you in determining the appropriate size for your special event or wedding reception. However, in very broad terms, a dining tent should provide around 10 square feet per person. In addition, if you’re utilizing the tent for a wedding reception or if you require more area for entertainment or a dance floor, you’ll want to factor in around 30% more. A basic idea of how large a pole tent you’d need for the following amount of people is provided below: Guests:
- The following tent sizes are available: 30 x 60 pole tent for up to 100 guests
- 40 x 60 pole tent for up to 140 guests
- 40 x 80 pole tent for up to 200 visitors.
Again, you should check with your rental tent professional to determine the precise size you’ll want.
What else do you need with your tent?
By renting a tent, you are not, for better or worse, completing your project. Following that, you’ll want to think about what extras you’ll need. To put it another way, what will you be bringing into your tent?
There are a variety of settings that you can require for your special event, ranging from dance floors to laydown flooring to leveled floors to bandstands and stages. Remember, you’re reproducing an indoor venue outside, so it’s critical to provide your guests with all of the amenities that they would expect to find in an inside location.
As soon as your tent is ready, it’s time to start filling it! Take into consideration everything you’ll need for your event, from tables and bars to chairs and other items.
Liners are typically used inside frame tents to conceal the framework construction, although they may also be utilized as a false ceiling in some cases. Liner fabrics are frequently gathered and draped around the top of tents.
Once the sun has set (and even before that! ), you’ll need a technique to keep your tent well-lit at all times. Paper lanterns, candelabras, bistro lighting, chandeliers, onion lanterns, perimeter string lights, or a combination of numerous lighting solutions may be used depending on the overall feel and theme of your special event!
You’ll need a technique to keep your tent well-lit when the sun goes down (and even before that!). The lighting for your special occasion may include anything from paper lanterns to candelabras to bistro lighting to chandeliers to onion lantern to perimeter string lights or a combination of numerous different lighting options!
What to ask a tent rental company
Following your thorough understanding of all that goes into a tent rental, it’s time to locate the most suitable business for your needs and requirements.
Your biggest worry is undoubtedly location: you need to choose a local firm that can assist you in finding the ideal tent rental for your needs. Nevertheless, what questions should you ask potential organizations in addition to those listed above?
- Do you charge a delivery fee? Do you handle fire and zoning permits? Do you assess the venue before the event? Do you provide additional services than you typically hire out? Do you provide discounts for other types of rentals? How long does it take to put up and take down the tent
- How long is the tent rental for
- And is there anything else that is included? (for example, lights, flooring, and so on)
- Is there a charge for labor and setup? Can you tell me about your date change or cancellation policy? Do you have any recommendations regarding the size of tent to use for my event?
How much will an event tent rental cost?
The following rates are in general terms and may change depending on your location; thus, please check with your tent rental business for more specific information. The cost of renting a tent can range from $500 for smaller tents (such as catering tents) to more than $5,000 for larger tents. The cost of a tent rental is determined by several factors, including its size, kind, and period of rental. Please enjoy this how-to guide for hiring a tent for your wedding or other special occasion. As well as assistance with New England event tent rentals, please contact Sperry Tents Seacoast for assistance.
How Much Does It Cost to Rent a Tent?
These are basic costs that may change depending on your area; thus, please check with your tent rental provider before making a decision on your rental. Depending on the size of the tent (e.g. catering tents), the cost might range from $500 to more than $5,000 each day. Size, tent type, period of rental, and many other factors influence pricing. We hope you found our how-to guide on hiring a tent for your wedding or special occasion helpful. Please contact Sperry Tents Seacoast if you need assistance with New England event tent rental needs.
Why would you rent a tent?
First and first, what are some of the reasons you could require a tent? The most popular purpose for purchasing a backpacking tent is to go camping, in which case you will be searching for a lightweight tent that is easy to transport. However, this is not your only choice. It is possible to go glamping if you do not want to bring a tent with you on your trip. In this instance, the tent is fully set up when you arrive at your location. Glamping has a reputation for being a recent craze, but in truth, luxury camping has a long history, dating back to the Scottish earls and the Ottoman sultans, among others.
- Yurts and cocoons are among the many modern glamping choices available, which are attractive and innovative in their design.
- The benefits of renting a tent in a distant location such as Joshua Tree include getting closer to some of the most spectacular landscapes the country has to offer.
- Outdoor hashtags have risen to become some of the most popular tags on Instagram, ranging from vanlife to roughingit.
- The tent in question is far larger, and it would be perfect for a wedding or a theatrical production.
How to rent a tent
The first thing to consider is why you would require a tent in the first place. The most popular purpose for purchasing a backpacking tent is to go camping, in which case you will be searching for a lightweight tent that can be transported easily. There are other options available to you as well. Glamping is an option if you don’t want to bring a tent with you. In this instance, the tent is fully put up when you arrive at your destination, saving you time and effort. Even while glamping is widely perceived as a relatively new concept, there has long been a tradition of luxury camping, dating back to the time of Scottish earls and Ottoman Sultans.
- Yurts and cocoons are among the many modern glamping choices available, which are attractive and innovative in their design.
- It is possible to go closer to some of the most magnificent landscapes in the country by renting a tent in a remote place such asJoshua Tree National Park.
- Outdoor hashtags have risen to become some of the most popular on Instagram, ranging from vanlife to roughingit.
- The tent in question is far larger, and it would be appropriate for a wedding or a theatrical play in this situation.
Even if you only need to accommodate a handful of people or need to accommodate more than 100, a large tent can provide shelter from the weather and create an environment that will be remembered for a team retreat, pop-up supper, or other type of special event.
Types of tent spaces
How much does it cost to hire a tent and what kind of places are available on Peerspace, and how much does it cost to rent a tent on Peerspace? As you’ll see, the cost of a space can vary significantly depending on its location, its capacity, and the facilities that are included in the package. Although some venues are established on huge desert properties, other venues are located in backyards in metropolitan areas. Here are just a handful of the most memorable alternatives we have available.
- How much does it cost to hire a tent and what kind of places are available on Peerspace, and what is the cost of renting a tent on Peerspace? As you’ll see, the cost of a place can vary significantly depending on its location, its capacity, and the services that are provided. Although some venues are placed on huge desert tracts, other venues are nestled in urban backyards. Some of our more memorable choices are listed here.
The majority of these locations are available for hire by the day or by the hour, with a discount for bookings of 8 or more hours. It’s best to check with your host ahead of time to see whether you may hold a late-night or overnight event at their location. Make sure to keep in mind when making a reservation that the number of persons permitted on site may not be the same as the number of people who can comfortably fit inside the tent.
How much does it cost to rent a tent?
Now that we’ve seen the many types of places that are accessible, we’re wondering how much it would cost to rent a tent on Peerspace. It is the Bell tent in Georgia that is the most economical option on the list, and it can accommodate up to 25 people for a photography or production. A 4-hour minimum is required, and the facility is located on a horse farm with grasslands, old growth trees, and a bubbling creek. The cost is $25 per hour, with a 4-hour minimum. The glamping location in Texas is more pricey, at $200 per hour, but it can accommodate up to 100 guests for a corporate retreat, a family reunion, or even a wedding ceremony and reception.
Located in Malibu, the “Coccoon” is one of the most stunning settings you’ll discover, complete with an outside deck, a hot tub, and a propane-fueled “fire cauldron.” On a 12-acre site with a 1.5-mile hiking track, it provides space for up to 25 automobiles and various RVs, and it can accommodate up to 50 people.
At the end of the day, the locations in Yucca Valley and Joshua Tree are considered to be the most distant possibilities on the list, with rates ranging from $95 to 225 per hour.
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As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).
You may be required to do so), so you’ll want to be certain that you factor it into your “cheap and simple” outdoor venue cost as early as possible, and then continue reading. Because there is actually quite a bit (surprise) that you need to know, including:
WHEN TO RENT A Wedding TENT
It’s critical to consider if you’ll need to rent a wedding tent early on in the planning phase to avoid disappointment later on. Consider the cost of a tent while evaluating potential sites, especially if there are no indoor choices available at the time of your search. Renting a tent should be included in the “book your venue” task on your to-do list if you’re considering outdoor venues and there is a greater than remote chance of inclement weather on your wedding date (I believe this applies to pretty much the entire Eastern Seaboard?
When it comes to weddings, tents may be rather expensive (depending on a variety of circumstances, which we’ll discuss below), so be sure to incorporate this into your budget before falling in love with your dream site.
FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED
If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.
A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.
DETERMINE WHAT TYPE OF TENT YOU WANT.
Tents are available for hire in a variety of types, but the most common are frame tents and pole tents. There are three major factors to consider when deciding which style of tent to rent: space logistics, aesthetics, and (of course) your financial constraints. The Advantages and Disadvantages of a Pole Wedding Tent
- Pros:Pole tents are generally considered to be the most aesthetically beautiful alternative
- They are the tents that have the sweeping ceiling
- And they are less expensive. PRO:Pole tents are less costly than canvas tents. PRO:Pole tents will have center poles or impediments
- CON:Pole tents will be expensive. PRO: There is no need for liner because there is no frame to cover up. Pole tents need less time to put up than other types of tents. CON: The stakes must be driven into the earth. In order to set up a pole tent, there must be enough space on all sides for stakes and anchor ropes (often between five and eight feet on each side).
The Advantages and Disadvantages of a Frame Wedding Tent
- PRO: It may be built on any surface (asphalt, roofs, etc.)
- It is lightweight and easy to transport. PRO: Because they can be joined, you have additional design possibilities when it comes to shape and structure, and you can connect various rooms together, such as a pathway from the ceremony to the celebration. PRO: There are no center poles or other barriers in the way. CON: Pole tents are almost always more expensive than canvas tents. INCONVENIENCE: The frame is visible from the inside—many people do not like the way the frame looks, and the remedy is to purchase a pricey liner to conceal it. The disadvantage is that it takes longer to set up. It has the advantage of being able to be left up for an extended period of time (for instance, if you wish to live at your wedding for a while).
THINK ABOUT Wedding Tent EXTRAS…
If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.
- In movies and publications, you’ll notice gathered, silky-looking cloth used to line the interior of tents. This is a liner. It’s pricey and unnecessary, especially if you choose a pole tent, which is what I recommend. If you really must have a lining, be aware that they might cost up to three times as much as the tent itself! A colored liner is also available, although it will come at a higher price point. (Hint: you can achieve the same effect with lighting for far less money.)
- Solid walls, transparent walls, cathedral walls (with windows), and fabric walls are the most common types of walls. The average temperature determines whether or not you require walls. If you’re getting married in a hotter region, you can forego the walls entirely. If you live in a colder environment, it is generally a good idea to have walls built. Even if downpours are frequent, walls will assist in keeping things dry. In the cold or rain, fabric walls will not protect you
- They are mostly for aesthetic purposes. There are several possibilities for flooring, including plain old ground with or without a dance floor, or a whole floor below the tent. Naturally, the least expensive choice is the ground, but there are several disadvantages to doing so. If it rains in the days leading up to your wedding, the ground may become squishy and slippery. It’s also vital to point out that plain ground can be difficult for visitors to walk/dance on in high heels (which is why it’s critical to notify your guests that they would be best served by outdoor-appropriate footwear). If you’re erecting your tent on terrain that’s sloping or otherwise uneven, you might want to consider installing flooring to help level things out. It is possible to get flooring for as little as $1-4 a square foot, which may not seem like much until you do the math! In the event that you are unable to afford full flooring, consider simply installing a dance floor (which will be much, far less expensive). Illumination —If your wedding is taking place at night, you’ll need to provide some lighting for your guests inside the tent unless you want them to have the sensory experience of dining and dancing in the dark. You may use anything from bistro lights strung across the ceiling to lanterns, twinkle lights, can lights hung on the ceiling, or dramatic style stage lights with gels to create the perfect atmosphere for your event. You may also have the lighting set to a dimmer to create a more intimate atmosphere when dancing with friends. Couples who opt to DIY their lighting should be aware that the tent business will not hang them for them and will demand you to remove them before the tent is due to be dismantled before the ceremony begins. The availability of power is another factor to consider when deciding on your lighting options
- If your location does not have access to electricity, you will need to hire a generator. Heating and cooling —If the weather is expected to be hot, you’ll want to make sure you have some cooling equipment on hand. Because tents are notoriously expensive to air condition, fans are often the most cost-effective choice. Because tents are not sealed nor insulated, they necessitate the use of a significant amount of electricity to remain cool with air conditioning—on the order of an industrial generator. Fans are excellent for circulating the air, and renting huge fans is often a cost-effective option. A tent heater with a thermostat may be rented to warm up the tent if your wedding is taking place during the lower months of the year. It has been brought to my attention that some couples are interested in renting patio heaters to use inside the tent, but I am extremely concerned about this because they can pose a fire risk and take up valuable space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over
- Tent for catering services — Your caterer may require what is known as a Catering or Cook Tent, depending on the size of the event. Typically located adjacent to the bigger tent, this is a smaller structure where the food is cooked and plated, as well as where items such as dirty dishes and trash cans are stored out of sight from your visitors. Essentially, it’s a little kitchenette. Depending on whether you’re having a food truck wedding or drop-off buffet catering, or if you have another covered place for food preparation, you may not need a secondary tent at all. Confirm with the folks who will be supplying food and/or personnel that you have everything they require. Keep in mind that your catering tent will require lights (which might be industrial or utilitarian in nature) and energy to function properly. Confirm with individuals who will be using the tent if they will require cooling (i.e. fans) or heating based on the time of year and weather conditions
Now that you have a reasonably good notion of what you’re searching for, you can start contacting rental firms for bids. But where do you begin looking for rental companies to contact? Inquire around; your caterer and venue should be able to supply you with a list of reliable vendors to consider. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results; simply read online reviews to get a sense of who delivers high-quality service and who does not.
When seeking quotations from firms, you’ll want to make certain that the following components are included in the proposal:
- Payment for delivery, labor and setup (including all accessories), fire and zoning permits (if applicable), and teardown.
Also, be certain that you understand and agree with the cancellation and modification policies. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you send over any money, double-check that all of these issues have been addressed in writing. When acquiring a quotation, make sure to inquire about how long the setup time will take.
- In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
- There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
- Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
- If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.
Sample Wedding Tent Prices
The Hamptons: Pole Wedding Tent $12,600 for 250 guests, seated dinner, and dancing with a live band
- Tents: Sailcloth Pole Tent $5,500
- Clear Sidewalls $675
- Dance Floor $1,200
- Stage (for eight-piece band) $675
- Bistro Lighting $3,100
- Caterer Frame Tent with Sidewalls $700
- Caterer Tent Lighting $250
- Marquee connecting catering to main tent $500
- Bistro Lights $3,100
- Main Tent Lighting $250
- Marquee connecting catering to
Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)
- $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.
Frame Wedding Tent $2,000 for 125 guests at an outdoor ceremony in Brooklyn. Pole wedding tent for $1,810 in Southeastern Pennsylvania for 100 guests for a buffet dinner and dance (photo above)
- 40′ x 60′ Century Pole Tent $1,390
- 15′ x 16′ Oak Parquet Dance Floor $420
- 40′ x 60′ Century Pole Tent $1,390
Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent
- 60′ x 70′ Century Pole Tent $1,875
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting$260
- Lighting (caterer) $130
- Window Side Wall$260
- 20′ x 20′ Dance Floor $575
- 60′ x 70′ Century Pole Tent $1,875
The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)
- 60′ x 70′ Century Pole Tent $1,350
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting $240
- Lighting (caterer) $30
- 60′ x 70′ Century Pole Tent $1,350
- 60′ x 70′ Century $240 for a window side wall
- $460 for a 16′ x 20′ dance floor.
Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.
- The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
- 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
- Dimmer Kit is $25
- Safety Kit (2 Fire/2 Exit) is $90
- And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
- Four tent weight stacks for $60
- Rooftop installation for $500
Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)
- The cost of a 30′ by 30′ Century Tent is $500
- The cost of Event Deck Flooring is $675.
Upstate New York: Round Pole Wedding Tent $2,982 for a 100-person ceremony and cocktail reception.
- Sperry Tent, 46′ Round, $2,077
- Sperry Side Wall, Clear, $400
- Perimeter String Lights, 46′ Round, $225
- 2 Single Dimmer Switches, $120
- 2 Pole Lights, $160
- Sperry Tent, 46′ Round, $2,077
Pole Tent $1,255 for a 100-person ceremony and cocktail reception in Upstate New York.
- Upstate New York: Pole Tent $1,255 for a 100-person ceremony and cocktail hour.
REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!
Keep in mind that if you obtain a quotation that appears to be “too good to be true” when compared to the other quotes you have received, the chances are that it is. The majority of rental firms will charge about the same amount.
Your selection should basically come down to who has the most aesthetically beautiful options, as well as who was the most pleasant to deal with over the entire process (because that will seriously come in handy later). This piece was first published in February of 2015 and has since been updated.