110 Guests Buffet Band Dancefloor Bar How Big A Tent
When attendees are sitting in a ceremonial manner (not at tables), or when they are standing around cocktail tables, a 2040 tent will enough for the occasion. If your guests will be sitting at tables, you will want a tent measuring 20 by 50 feet. If you want to have other items inside the tent, such as a bar, buffet line, or stage, you need increase the square footage of the tent.
What size tent do I need for 100 guests?
The number of guests who will be seated only at the bar buffet 90 30′ × 30′ (900 sq ft) Dimensions: 30 × 40 feet (1200 square feet) 100 1000 square feet on a 20 x 50 foot canvas 30 × 40 feet (1200 square feet) 120 x 40 foot (1200 sq ft) 30 x 40 feet 1550 sq ft, 30 x 50 feet 180 30′ x 60′ (equivalent to 1800 sq ft) 40 x 60 feet (2400 square feet)
How large of a tent do I need?
When attendees are sitting in a ceremonial manner (not at tables), or when they are standing around cocktail tables, a 2040 tent will enough for the occasion. If your guests will be sitting at tables, you will want a tent measuring 20 by 50 feet. If you want to have other items inside the tent, such as a bar, buffet line, or stage, you need increase the square footage of the tent.
How many chairs does a 60 round table fit?
A 60-inch round table can accommodate between 6 and 8 people at a time comfortably.
How many rectangular tables fit under a 10×20 tent?
Tent with three banquet tables (10×20).
How many tables fit in a 10×10 tent?
Tents TableChairs and Chair Information MEASUREMENTS SQUARE FEET STAND-UP Cocktail (chairs only, no tables) 1010 100 16-20 ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten ten 1020 200 32-40 1020 200 32-40 1020 200 32-40 1020 200 32-40 1020 200 32-40 1020 200 32-40 1020 200 32-40 1020 200 32-40 1030 300 48-60 1030 300 48-60 1030 300 48-60 1030 300 48-60 1030 300 48-60 1040 400 65-80 1040 400 65-80
How many tables do you need for 50 guests?
50-60 people are expected to attend. 5 cocktail tables for 50 people and 6 tables for 60 visitors is the total number of tables needed.
How many tables fit in a tent?
If you want to have an 8-inch banquet table, you can fit 16 to 20 people in a tent that is 400 square feet in size. It is the best option for you because a crowded venue might get too hot. In a tent with a 600-square-foot floor space, there can be between 64 and 66 people inside.
How much does a tent cost?
Tents for parties may range in price from as little as $100 for tiny 1010 pop-up tents to as much as $20,000 or even more for enormous festival-sized structures. Generally speaking, a 2020 party tent rental will cost between $200 and $500, while a normal 2040 party tent would cost between $300 and $750 per day, depending on how it is purchased.
How many chairs can fit under a 20X40 tent?
It is possible to utilize a 2040 canopy to accommodate a maximum of twelve 8′ banquet tables and 96 seats (72 chairs if not using the table ends).
How many tables can you fit in a 20X30 tent?
The 20 x 30 tent has enough space for six enormous 60-inch round tables and up to 60 people.
Is a 1 person tent worth it?
Even if a one-person tent may suffice, a tarp may require an area large enough to accommodate two people in order to lay their things out below it.
Two-person tents are ideal since they provide ample space for all of your belongings. If you choose a one-person tent, you may not have enough space to keep your belongings dry in the event of rain.
How much space does a 72 round table with chairs require?
So, let’s divide this down into inches of measurement. The circumference of a 72-inch table is approximately 226 inches in circumference. In general, most individuals require around 24 inches of table space in order to sit comfortably.
How many 60 round tables can fit under a 20X20 tent?
A 20 × 20 tent has enough space to accommodate up to 32 people comfortably. There are four tables that will fit under this size tent if you use 60-inch round tables.
How big is a 20X20 tent?
Featuring 400 square feet of clear inside space, the 20′ by 20′ frame tent is a popular choice for many events. Installing it on surfaces that do not allow the use of pegs, such as pavers, is possible with the help of weights to keep it in place.
How many chairs and tables do you need for 100 guests?
When serving buffet style, with lines flowing along both sides of the table, you will typically need two 8-foot tables for every 100 persons at your party.
Can a queen mattress fit in a 4 person tent?
Adult campers, on the other hand, will quickly grow tired of sleeping on two twin beds in a four-person tent. A queen air mattress takes up around 32 square feet and is approximately 5 feet by 6-1/2 feet. The mattress will fit in a dome tent with a square base of 8 or 9 feet in diameter.
What size camping tent do I need?
Many forums recommend a decent rule of thumb of 20 square feet for each person who will be sleeping in the tent, according to these sources. When purchasing, it’s a good idea to consider that recommendation as the very smallest size available. As much as 40 square feet per person is recommended by some experienced campers, however 30 square feet per person might be considered a reasonable compromise.
What size dance floor do I need for 100 guests?
The size of a 1212 dance floor is appropriate for a gathering of 100 people. This will comfortably handle 30-40 people dancing at the same time in this space.
How big should a dance floor be for 50 guests?
Each individual should have 4.5 square feet of space, and each couple should have 9 square feet of space. If you are holding a 100-person event, you may expect 50 individuals or 25 couples to be on the dance floor at the same time.
How big of a tent do I need for 75 guests?
In a Single Glance Standing Cocktails Seated Dinners are available in various sizes. ten to ten (100 sq. ft) 16 to 20 ten ten and twenty cents (200 sq. ft) 30-35-years-old 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. 10:00 a.m. (300 sq. ft) 50-55 years old 30 20/20 is a mathematical formula that represents the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of the square root of (400 sq.
ft) 65-75 years old 40
What is the best tent for a family of 4?
16 Best Family Camping Tents for Four People (with Pictures) The Coleman Oak Canyon 4 Tent is a four-person tent. Camping Tents: Coleman Coastline Deluxe Tent for 4 People. Camp in style with the Coleman Granite Peak 4 Tent.
Outwell Chatham is a village in the English county of Kent. Air Tent for up to 4 people. Coleman Tent Cook 4 Person. Vaude Family Tent Badawi 4 Person. Coleman Tent Cook 4. Bushtec Adventure Echo 2200 Luxury Camping Tent – Bushtec Adventure Echo 2200 Luxury Camping Tent Finally, some last thoughts.
What are 4 types of tents?
What are the many types of tents available? Tent in the shape of a dome. Eric Bergdoll captured this image. Tent with an A-Frame structure. The A-frame tent, which was formerly highly popular due to its straightforward construction, is shaped like a capital A, as its name indicates. Tent with many rooms. Tent for Backpacking. Temporary geodesic and semi-geodesic structures Tent that pops up. Tent in the shape of a tunnel. Tent that can be inflated.
How big should a dance floor be for 150 guests?
Here’s a decent rule of thumb: for every two attendees, there should be at least three square feet of dance floor area. To accommodate 150 people, a 15′ by 15′ dance floor is required; 200 visitors will require an 18′ x 18′ space; and 400 attendees would require a dance floor of around 25′ x 25′.
Which brand of tent is best?
The following are our top selections for the best tent manufacturers: Hilleberg. Agnes the Great. MSR. Vango. The North Face is a brand of outdoor clothing. Black Diamond is a rare and valuable gemstone. Alpkit. Nemo.
How big of a tent do I need for a family of 4?
The relationship between tent floorspace and sleeping capacity Capacity as determined by the manufacturer Capacity of the tent’s floor area is comfortable. a pair of adults that live in a 60 to 70 square foot home 6-person 90-100 square feet for a family of four; 8-person 120-130 square feet for a family of six
Should I get a 2 or 3 person tent?
In most cases, two large cushions will not fit in a two-person hiking tent. The advantage of choosing a three-person tent over a two-person tent is that you’ll have significantly more internal room for two people. This is precisely why we choose three-person hiking tents.
What Size Tent You Need Based On Your Guest Count
When you’ve made the decision to host an outdoor event, you’ll need to perform a little arithmetic. The number of tables and chairs required will be determined by your guest list. As a result, the size and style of tent you need rent to provide shade and shelter are determined by this factor. The size of the tent you require based on the number of guests is only one of the calculations that must be made. Include enough room for buffet tables, a dance floor, a bandstand, or a DJ’s station if you want to go creative.
There may also be a need for additional room for a cake table, beverage tables, or a table where guests may sign a guest book.
Eights and Tens
In the tent industry, square feet are measured in square meters. They’re often rectangular in design, however depending on the size, some are squarer in shape as well. It is more difficult to see through a tent that is closer to a square than it is to see through long, rectangular tent. Tent sizes can range from as little as 10 feet by 10 feet to as large as 12,000 square feet or more. Tent measures can start as small as 10 feet by 10 feet and increase in 10 square foot increments up to tents as large as 12,000 square feet or more.
Guest figures employ the standard of 8 people per 60 inch round dining table.
That implies that if you’ll be hosting 120 guests, you’ll need 100/8, or 15 tables to accommodate everyone.
If you’re sitting guests at long tables, multiply the number of attendees by 80 square feet for eight people.
If you’re putting up a wedding party’s head table, figure out how many people will be sitting there, including the bride and groom and any additional guests of honor. Calculate the number of 8-foot tables you’ll need to make the head table by dividing the total number of tables by four.
Buffets, Bars, and Bands
Once you’ve estimated the amount of space you’ll require for visitors, multiply that figure by eight to account for the square footage required for eight-foot buffet tables. Calculate 100 square feet for each 8-foot buffet table to ensure that there is adequate room for the line and the serving staff. Inquire with your caterer about the size of the area that will be required. For example, you may discover that you will want additional room to accommodate centerpieces, carving stations, and desserts.
Add together all of your estimates to determine the overall amount of square footage you’ll need for your gathering.
Tents for Rent is a tent rental company that serves the Harrisburg, Pennsylvania, area and the surrounding area.
Contact us today.
2021: Tent Size Calculator
Trying to figure out what size tent you’ll need is equivalent to sitting in high school math class — it’s not the most enjoyable aspect of the planning process for your event. Make use of the calculator to estimate the total number of square feet you will require. As a bonus, I’ve put together a chart as well as some basic principles to get you started with your preparation. And if arithmetic isn’t your thing, you may reach out to [email protected] for assistance. We are more than pleased to take care of the drudgery for you.
| Event TentSizes | SquareFeet | of GuestsCeremony/Theatre Style | of Guests atRound Tables | ApproximateCost to Rent |
|---|---|---|---|---|
| 10×10 | 100 | 15 | 10 people at 1 tables | $50 – $150 |
| 20×20 | 400 | 68 | 40 people at 4 tables | $280 – $350 |
| 20×30 | 600 | 90 | 60 people at 6 tables | $400 – $550 |
| 20×40 | 800 | 100 | 80 people at 8 tables | $520 – $650 |
| 20×50 | 1000 | 150 | 100 people at 10 tables | $600 – $700 |
| 30×60 | 1800 | 245 | 180 people at 18 tables | $900 – $1400 |
| 40×60 | 2400 | 342 | 240 people at 24 tables | $1600 – $1850 |
| 40×100 | 4000 | 600 | 400 people at 40 tables | $3000 – $3500 |
The interior of a frame tent does not contain any poles.
| Item | SquareFeet Needed Each |
|---|---|
| 48″ Round Table(seats 6-8) | 80 |
| 60″ Round Table(seats 10) | 100 |
| 72″ Round Table(seats 12) | 120 |
| 6′ Rectangle Banquet Table(seats 8) | 80 |
| 8′ Rectangle Banquet Table(seats 10) | 90 |
| Buffet Table | 100 |
| Bar | 100 |
| Dance Floor | 2-4 per guest |
| DJ Area | 100 |
The inside of a marquee tent has the peaks but no poles, but the outside does not. And, as if picking out the size wasn’t difficult enough, you’ll also need to choose what kind of tent you want.
| Type | Description |
|---|---|
| Pole | Secured with stakes – can’t be used on concrete or asphalt. Poles create peaks and dips which makes it look very elegant |
| Frame | Free standing so can be set up on any surface. There are no poles inside so you don’t have to worry about planning or decorating around those |
| Marquee | Hybrid of the pole and frame tent. They give you the elegant peaks of the pole tent but are free standing like the frame tent |
| Frame Structure | Has wider openings and taller ceilings than the standard frame tent. Can support more weight than other types of tents, and has tighter fitting sections and walls, making it the best option for heating and air-conditioning |
Tent with a Frame Structure – This is the finest option for heating and air conditioning because of its structure. Take a look at this blog for some inspiration. It has images of various different styles of tents, all of which are quite stunning!
Frequently Asked Questions
What size tent do I need for a gathering of 50 people? If your guests will be seated in a ceremonial manner (rather than at tables) or standing around cocktail tables, you will need a 10 x 30 tent for your event. When visitors will be sitting at tables, you will want a tent of 20 x 30 feet. If you want to have other items inside the tent, such as a bar, buffet line, or stage, you need increase the square footage of the tent. What size tent do I need for a party with 100 people? If your guests will be seated in a ceremonial manner (rather than at tables) or standing around cocktail tables, you will need a 20 x 40 tent to accommodate them.
- If you want to have other items inside the tent, such as a bar, buffet line, or stage, you need increase the square footage of the tent.
- If your guests will be sitting in a ceremony manner (as opposed to at tables) or standing around cocktail tables, you will need a 2050 tent to accommodate everyone.
- If you want to have other items inside the tent, such as a bar, buffet line, or stage, you need increase the square footage of the tent.
- An event tent 30×60 feet will enough if the attendees will be sitting in a ceremonial manner (rather than at tables) or standing around cocktail tables.
If your guests will be sitting at tables, you will need a tent that is 40 by 60 feet. If you want to have other items inside the tent, such as a bar, buffet line, or stage, you need increase the square footage of the tent.
I recently helped plan a 150 person wedding.
To create place for the guests’ tables, buffet table, bar and dance floor, we had to clear a lot of space. We decided on the pole tent in order to keep our costs under control (usually the most economical). Here’s how the math came out in the end:
- For the guest tables, 1000 square feet will be available, as well as 100 square feet for the buffet table, 100 square foot bar, 300 square feet of dancing space, and one hundred square feet for a DJ.
We required a total of 1600 square feet, therefore we chose a 30 x 60 tent to accommodate us. The tent was purchased for a total of $750. Purchasing a frame tent would have cost around $1,100 dollars. The following are some other, related blogs that you might find useful: Various Types of Chairs for Rent Table sizes and seating arrangements: How Many People Will Fit in This Space?!? What Size Linen Should I Use for My Table? How much does it cost to hire place settings for a dinner table? Calculating the size of the dance floor in conjunction with average costs in Austin Hopefully, this will serve as an excellent beginning point for you.
Having poles in the center of your tent will make it more difficult to schedule your activities around them.
Candace Leak is the author of this work.
Tent Size Calculator
When it comes to selecting a tent, it might be difficult to determine exactly what you’ll require. As an example, in order to determine the type and size of tent you will require, it is necessary to compute the following factors:
Expected Guests
Calculate the approximate number of persons that will be attending your event. This would include all of the persons who are actively participating in the event, eliminating those who are serving or attending as observers.
Event Type
The sort of event has the largest impact on the amount of space required. For cocktail parties and standing tables, double the number of guests by 3 square feet. 8 sq. ft. per guest is recommended for a buffet or reception. A seated supper might need up to 12 square feet of space per person.
Floor Space
Aside from a meal, do you plan on having a stage or a dance floor for your event? These extra floor area considerations will need to be taken into consideration while selecting the most appropriate tent for your requirements. A dance floor, in addition to the guest area, might take up a large chunk of the available space on the floor. Calculate at least 250 square feet for a dance floor, with extra space considered if the guest list is greater. Some occasions necessitate the addition of a separate lounge/reception room distinct from the eating area.
If the space is intended to be used as a through-space, it can be made smaller.
Unlike a conventional quartet or band, which would likely require nothing more than the bare necessities, a “huge band” would require, in addition to a reinforced stage, a significant amount of floor area to accommodate all of the members, as well as space for a speaker.
Will the tent be needed for hours, days, weeks or months?
Structure tents are more suitable for long-term installations than other types of structures since they can resist all types of weather.
Will weather be an issue?
A Structure Tent is the most appropriate choice for large tents that need to be weatherproofed. A frame tent is a good choice if the primary purpose of the tent is to give shade in an area that will not be subjected to strong winds or snow.
Make Sure Your Venue Is Large Enough for Your Wedding Reception – Howerton+Wooten Events
Is there a way to tell if a ballroom or tent is large enough to hold your wedding reception when you walk into an empty ballroom or tent? Here is a key to assist you find the minimum square footage necessary for your event location, which you may use to determine the minimum square footage required for your venue.
| Room Size(Minimum Square Footage) | Sit-Down Dinner(8 guests at a 60” table) | Sit-Down Dinner(10 guests at a 72” table) |
| 1,000 Square Feet | 80 Wedding Guests | 80 Wedding Guests |
| 1,200 Square Feet | 96 Wedding Guests | 100 Wedding Guests |
| 1,400 Square Feet | 112 Wedding Guests | 110 Wedding Guests |
| 1,600 Square Feet | 128 Wedding Guests | 130 Wedding Guests |
| 2,000 Square Feet | 160 Wedding Guests | 160 Wedding Guests |
| 2,200 Square Feet | 176 Wedding Guests | 180 Wedding Guests |
| 2,500 Square Feet | 208 Wedding Guests | 200 Wedding Guests |
| 3,000 Square Feet | 248 Wedding Guests | 250 Wedding Guests |
| 3,100 Square Feet | 256 Wedding Guests | 250 Wedding Guests |
| 3,500 Square Feet | 288 Wedding Guests | 290 Wedding Guests |
| 3,700 Square Feet | 304 Wedding Guests | 300 Wedding Guests |
WAIT! Before you make your selection based on the key above, keep in mind that you will most likely require more room for the items listed below. Collaboration with your wedding planner and/or venue coordinator will be necessary to guarantee that all of these space additions are accommodated.
- There isn’t enough room for the head table. Adding a raised head table for you and your wedding party of 16 would require an extra 400 square feet of space over the minimum space requirements, if you chose to do so.
- There is enough room for a dance floor. Although it may seem a bit apparent, having a dance floor that is the proper size is essential to a successful party. Anything too little and your visitors will remain seated
- Anything too large and they will go.
- There’s enough room for the band or the DJ. A stage of 12′ by 20′ is typically required for a 4-piece band with amplifiers. In order to negotiate their rider, you need consult with your deejay’s agent or leader. This document should cover their stage requirements as well as any additional space requirements that may be necessary. If your deejay will be setting up tables, speakers, and other equipment, he may want a 10′ by 10′ space.
- There’s enough room for the cake table. Even if your cake table doesn’t require a lot of room, its placement is critical. Make certain that you have enough room to accommodate an area that is not too close to anything that receives direct sunlight or heat, and that you stay away from high traffic areas if possible (i.e., a door, the guest tables or the bar.)
- There is enough room for the gift table. I understand that this table might be set up at an area in the foyer, but I like to have it in the main event room so that everyone can keep an eye on the delicacies.
- There’s enough room for the bars. A built-in bar is a given if the venue is equipped with one. On the other hand, you want to make certain that you provide adequate room for visitors to cluster around the bar.
- There is enough room for a buffet and/or food stations. Whether or not your dinner calls for a buffet setup, you will need to set aside enough room for the actual buffet tables as well as for the buffet line-up itself. Your wedding venue organizer may inform you that you will require roughly one buffet table for every 75 wedding attendees.
Before you make your final selection, have a look at our collection of checklists, which you can download for free from our shop. They contain a checklist for choosing your ceremony location, a checklist for picking your reception location, and a checklist for doing your final venue walk-through. Always and Forever, LoveSoul Kay
Sizing Guidelines
While every event is different, here are some basic tent sizing suggestions to help you ensure that your guests are in a pleasant and roomy environment throughout your event. Please contact an Event Consultant if you would like a proposal that is tailored to your needs.
| Ceremony with partial seating* | 6-8 square feet per person |
| Ceremony with full seating* | 8-10 square feet per person |
| Cocktail Party** | 10-12 square feet per person |
| Cocktail Party with Dancing** | 14 square feet per person |
| Sit down plated dinner** | 18-20 square feet per person |
| Sit down plated dinner with Dancing** | 20-22 square feet per person |
| Buffet dinner** | 20-22 square feet per person |
| Buffet dinner with Dancing** | 22-24 square feet per person |
| Lounge Area | 200 square feet |
| Additional bar space | 100 square feet |
Extra room for the dance floor and for the band (three square feet per participant) Aisle and ceremony space are included, and bar space is included in the price. Plated and buffet-style events are calculated using guest seating at 5′ foot circles with 8 seats per table or 8′ rectangle tables with 8 chairs per table for plated events and buffet-style events respectively.
Design & Planning
Here are a few examples of various configurations for our petal pole marquees, as well as some inspiration.
FLOOR DESIGN
Our marquees are truly blank canvases; here are a few basic ideas for your event planning; table sizes, shapes, dance floors, and other details all make a difference, so please do not hesitate to contact us to discuss your needs.
9X15M PETAL POLE MARQUEE SAMPLE FLOOR PLAN
Seating capacity is a maximum of 144 people. Standing capacity is limited to 200 people. Showing an example of 80 people seated at circular tables, replete with a 15’x15′ dance floor, bar, DJ/band, and other amenities.
9X15M PETAL POLE MARQUEE SAMPLE FLOOR PLAN
Seating capacity is a maximum of 144 people. Standing capacity is limited to 200 people. Giving an example of 84 people who are seated at trestle tables, replete with a 15’x15′ dance floor, barDJ/band, and other amenities
9X21M PETAL POLE MARQUEE SAMPLE FLOOR PLAN
Seating capacity is a maximum of 216 people. Standing capacity is limited to 300 people. Showing an example of 110 people seated at round tables, replete with a 15’x15′ dance floor, bar, DJ/band, and other amenities.
9X9M PETAL POLE MARQUEE SAMPLE FLOOR PLAN
Capacity for 72 people sitting at a time Maximum standing capacity is 90 lbs.
Exhibiting an example of 48 people seated at trestle tables with a tiny dance floor, buffet/bar, DJ/band, and other amenities. (
9X9M PETAL POLE MARQUEE
Capacity for 72 people sitting at a time Maximum standing capacity is 90 lbs. This is the smallest of our marquees, yet it can still accommodate a large number of people. It’s perfect for modest weddings, outdoor parties, and get-togethers because it has a recommended maximum sitting capacity of 72 people and roughly 90 people standing.
9X15M PETAL POLE MARQUEE
Seating capacity is a maximum of 144 people. Standing capacity is 180 pounds. Because it has a suggested maximum guest capacity of 144 for sitting guests and about 180 for standing guests, it is ideal for medium to large parties and gatherings. It is recommended that a sitting capacity of 60-90 people be accommodated in addition to the dancing floor and bar/buffet area.
9X21M PETAL POLE MARQUEE
Seating capacity is a maximum of 216 people. Standing capacity is limited to 300 people. In addition to having a recommended maximum capacity of 216 seated guests or 300 standing guests, this is a great marquee for weddings and large parties, and we recommend using a seating capacity of between 98-144 when adding additional items such as dance floor, buffet, and bar area to your event!
4.5X4.5M PAGODA CATERING TENT
This space would be ideal for catering or as an additional bar area. We provide this complete with thick rubber interlocking matting, which is suitable for use in a food or bar part of a building.
Durants Party Rentals : Frequently Asked Questions
Yes, we do do delivery. Inquire with our delivery department for our competitive pricing.
Do you deliver the same day of the event?
We often deliver 1 to 2 days before an event and collect up 1 to 3 days after it has taken place. However, in exceptional instances, same-day delivery will be required. (For example, a surprise party)
When you deliver do you also set up the tables and Chairs?
No, all of our deliveries are made to the tailgate. Set-up and take-down of tables and chairs are available upon request for an additional fee, and a site plan must be submitted. Please inquire about availability and prices.
Do I need to leave a deposit?
To reserve equipment service, a 25% non-refundable deposit is necessary at the time of booking. Last but not least, your final payment is required on the Thursday before the week of your event. Cancellations made fewer than three days before the scheduled delivery date will result in the loss of the whole amount paid to the vendor in question. If you have a valid driver’s license, you may pay using Visa, Mastercard, American Express or Discover credit cards, as well as cash or local checks.
Can I change my order once I’ve placed it without being penalized?
It is possible to make changes to your order up until the Thursday before to the week of your event’s date. Any changes made after Thursday would not be approved.
How do the rentals come packed?
You will receive the rentals that are ready to use! All of the dish and glassware arrives in racks and containers that have been wrapped and sealed, ready to be used right away. All of the electrical equipment has been thoroughly tested and is ready for usage.
Do I need to clean the rentals before returning?
Before returning, we ask that you remove any extra debris from the area by washing it out. You are not required to clean the equipment. Grills must be cleaned of any charred material. Fryers must be cleaned of any remaining oil.
What if I break or damage a rental?
We provide a damage waiver option, which will cover any and all breakage or damage to our goods under normal use.
This is a worthwhile investment in the long run. For further information, please contact us.
What if I lose a rental product?
You are liable for the cost of repairing or replacing the item. We do, however, give our clients two weeks to try to locate the item because it will almost always reemerge.
How long can I keep the rentals without being charged another day?
No penalty is imposed for picking up your rentals a day ahead of time and returning them the day following your event, unless otherwise specified. Consider the following scenario: if your event is on Saturday, you may pick up rentals on Friday during store hours and return them at your convenience on Monday during store hours. Please check with the location where you will be picking up your order for their store hours.
What is the difference between a frame tent, a pole tent, and an APC tent?
It is necessary to stake a pole tent every 10 feet, as well as additional stakes at each corner, in order to keep it from falling over. Additionally, huge center poles every 20 feet are required within the tent. The attractive feature of a pole tent is the extra appearance of peaks from the center poles, which adds height and depth to your tent’s interior. Staking an A-frame tent is simple, using only between 6 and 12 stakes on average. Furthermore, because the stakes’ purpose is to keep the tent down (rather than to impart tension to the fabric), the stakes are set much closer to the tent, allowing a frame tent to fit in places where a pole tent would not.
- A-frame tents may also be used to span a patio, driveway, or garden, while a pole tent would need to be anchored into such surfaces in order to function properly.
- Perfect for graduations and picnics when you want to be protected from the rain and sun but don’t need the sidewalls to be completely enclosed.
- In reality, a large number of our clients do exactly that.
- APC tents are available in three sizes: 20×20, 20×30, and 20×40.
How will I know if I can fit a certain tent in the lawn area I have?
The first step is to determine the size of the space in which you intend to set up the tent. For staking, you will need to increase the length and breadth of the measurements by ten feet on both sides. (For example, if you want a tent that is 20′ by 30′, you will need a space that is 30′ x 40′.) If there are any barriers in the route, they must be either above or below the surface of the earth. Obstacles can include things like fences, rocks, swing sets, roadways, sprinkler systems, septic fields, and other similar things like that.
If you are unsure whether or not your intended location meets our parameters, please e-mail us images of the site and we will determine whether or not it meets our requirements. In addition, we do site visits for bigger tents.
What size tent will I need for my event?
The following list is a “best guess” of the carrying capacity of various tent sizes: 15′ × 15′ can accommodate 32 persons. 40 persons can fit in a 20′ × 20′ space. 60 persons can fit into a 20′ by 30′ space. 80 persons can fit into a 20′ by 40′ space. 30′ x 30′ accommodates 90 persons. 30′ x 40′ seating for 100 persons 30′ x 45′ accommodates 130 people. 180 persons can fit into a 30′ x 60′ space. 160 persons can fit in a 40′ × 40′ space. 240 persons can fit into a 40′ x 60′ space. 320 persons can fit into a 40′ x 80′ space.
This sizing chart is only for guest seating at a rate of 10 people per table.
Should I rent sidewalls for my tent in case it rains?
It all depends on the situation. There are no sideways raindrops, and the sidewalls will raise the temperature under the tent by around 10-15 degrees. Aside from being handy on cold days and evenings, sidewalls may also be useful when trying to obscure an unattractive view. You should keep in mind that the “APC” tents will not be able to hold the weight of the side walls.
When should I have my lawn cut before my party?
On the day of the tent installation, make sure you don’t trim your grass or mow your yard. The green sap that remains on the surface of your grass will stain our equipment, which we will have to put most of on the ground during installation since we must lay the majority of it on the ground. It is usually preferable to have your grass for a few more days during an event, since this allows it to recover more quickly from traffic compaction. If your event is on a Saturday, you would like your lawn to be mowed no later than the previous Wednesday evening.
I need to rent a dance floor, what size will I need?
Sections of dance floor are available in 3×4 foot sizes. Generally speaking, each area may accommodate up to two individuals, and the usual rule of thumb is that half of your visitors will dance at any given moment. While there are countless possibilities, the following dance floor measurements are the most common:
| 9×12 | (9 sections) | 18 people dancing | 30-36 people in attendance |
| 9 x 16 | (12 sections) | 24 people dancing | 45-50 people in attendance |
| 12 x 12 | (12 sections) | 24 people dancing | 45-50 people in attendance |
| 12 x 15 | (15 sections) | 30 people dancing | 55-60people in attendance |
| 12 x 16 | (16 sections) | 32 people dancing | 60-65 people in attendance |
| 12 x 18 | (18 sections) | 36 people dancing | 65-70 people in attendance |
| 15 x 16 | (20 sections) | 40 people dancing | 75-80people in attendance |
| 12 x 21 | (21 sections) | 42 people dancing | 80-85people in attendance |
| 16 x 18 | (24 sections) | 48 people dancing | 95-100 people in attendance |
| 15 x 20 | (25 sections) | 50 people dancing | 95-100 people in attendance |
| 12 x 28 | (28 sections) | 54 people dancing | 100-110 people in attendance |
| 16 x 21 | (28 sections) | 56 people dancing | 105-110 people in attendance |
| 15 x 24 | (30 sections) | 60 people dancing | 115-120 people in attendance |
| 18 x 20 | (30 sections) | 60 people dancing | 115-120 people in attendance |
| 20 x 21 | (35 sections) | 70 people dancing | 135-140 people in attendance |
| 24 x 24 | (48 sections) | 96 people dancing | 190-195 people in attendance |
Please keep in mind that our dance floors must be put up beneath a tent or inside a building.
Tent Rental
This 20′ x 20′ Frame Tent features a design that will deliver a clean, clear open floor with no inside poles to get in the way of your enjoyment of the outdoors. Depending on the configuration, this type Frame Tent may accommodate up to 40 guests for a seated meal, 50 to 55 visitors for a buffet style dinner, or up to 65 to 75 attendees for a standing cocktail style event. $275.00 Barrels are not included in the installation if they are required.
20′ X 30′ Frame Tent
This 20′ x 30′ Frame Tent features a design that gives a clean open floor that is uncluttered, allowing you to create your layout without being distracted by inside support poles or other obstructions. Designed to shelter you and your visitors from the occasionally severe Central Texas weather, which we all know can change at a moment’s notice, this tent is built with care to last for years.
We can seat up to 60 people for a sit-down meal, 75 to 85 guests for buffet style meals, and 85 to 100 attendees for standing cocktail type events in our 20’x30′ Frame Tent. $400.00 Barrels are not included in the installation if they are required.
20′ X 40′ Frame Tent
Despite its large size, this 20′ x 40′ Frame Tent maintains an exquisite appearance with a clean open floor that is not blocked by support poles that are concealed within the tent’s internal structure. Because of its spaciousness, our 20’x40′ Frame Tent can accommodate up to 80 people for seated dinners, 100 to 110 visitors for buffet style meals, or 130 to 150 guests who can stand comfortably for cocktail style events. $500.00 Barrels are not included in the installation if they are required.
30′ X 30′ Frame Tent
We think our 30’x30′ Frame Tent is an absolutely fantastic choice since it gives a clean looking, clear open floor with no impediments and no poles to maneuver around in the interior of the tent. It can seat up to 90 of your wonderful guests for an elegant or family style sit-down dinner, 96 to 104 people for a buffet-style meal, or 144 to 170 standing guests for cocktail-type events in this 30’x30′ tent. $550.00 Barrels are not included in the installation if they are required.
40′ X 40′ Frame Tent
This 40′ by 40′ Frame Tent will give you with a plethora of arrangement possibilities, allowing you to create the event of your dreams in a variety of ways while providing your guests with a pleasant atmosphere. The 40′ X 40′ layout will have one center pole that will be located within the interior of the layout. This option can accommodate up to 160 people for seated dining, 160 guests for buffet-style meals, or 250 to 300 guests who can stand comfortably within the tent or for cocktail-style activities in the surrounding area.
30′ X 60′ Frame Tent
The 30′ x 60′ Frame Tent will give you with a plethora of possibilities, allowing you to arrange your event in a variety of ways while still providing your guests with a pleasant environment. The 30′ x 60′ layout will have one center pole that will be located within the interior of the layout. For seated eating, this option can accommodate 200 people; for buffet style meals, it can accommodate 200 visitors; and for cocktail type parties, it can accommodate 300 to 350 guests standing comfortably within the tent.
Other Possible Important Additions to Your Tent Rental to Remember
To ensure that your event is absolutely flawless, please visit this page to learn more about the additional services we can give to make that happen! Don’t forget theDance Floorto dance the night away! APortable Bar, for when you want to combine good company with good drinks! ,Stages and Procedures for the fantastic band or DJ you have chosen. Make it a distinct stage for your guest speakers to deliver their most memorable speeches, or for the Matron of Honor and Best Man to deliver that unforgettable toast!
One of the features that is sometimes overlooked is the garbage cans, which are ideally out of sight but are nonetheless frequently required. Upon request, Absolute Rentals will offer you with a minimum of three garbage bags as part of your rental agreement.
Reviews — Birkby House
On the 10th of December, 2017, it was reviewed. Jay The wedding of our daughter at the Birkby House was a complete success on all counts. The setting was stunning both during the day and at night, and it provided the ideal atmosphere for our guests. On a gorgeous (if a little too warm for July in Northern Virginia) day, we were able to enjoy drinks and bridal party photos in the courtyard while listening to live music from a two-piece band beneath the shade of a large tree. We chose Tuskie’s Catering for our event and were quite pleased with our decision — the meal was excellent and the service much better (we jokingly asked for dancing servers to deliver the late-night pizza snack and, to our delight, they accommodated the request with style).
Guests were also able to make use of the ancient and beautifully decorated mansion throughout the event.
The ability to use the facilities before to the wedding was an extra bonus, as it allowed the bridal party (as well as the gentlemen) to congregate and prepare while sipping champagne.
They were involved in every stage of the process, all the way down to the bride and groom’s sparkler-encased goodbye at the end.
They rapidly acquired the trust of the bride, who had specific ideas about what she wanted to see on her wedding day when they met.
Thank you so much, both of you.
On the 12th of September, 2017, it was reviewed.
There is nothing short of perfection at this location, and the staff goes above and beyond to ensure that every aspect of your wedding is as beautiful as you have hoped it would be.
Staff members: We were treated as though we were royalty.
While she was very attentive and made suggestions based on what she had seen work for other weddings, she did not discourage us from doing things our own way if we were truly thrilled about doing them.
We were also greeted with mimosas when we arrived the following morning to pick up the leftover goods from the previous night.
Consider holding your wedding here if you have been thinking about it.
On 11/01/2016, Catherine R.
When it came to our October wedding, the Birkby House was the ideal location.
Although our bar was originally scheduled to be set up on the patio in the rear, we were forced to shift the entire event inside the enormous reception tent due to inclement weather.
The location provides a fantastic backdrop for photographs, with a variety of textures and backdrops to choose from, allowing you to create spectacular images of both large and small groups without having to leave the premises.
Bringing your own booze can also save you hundreds of dollars over purchasing it at a local establishment.
It made our entire day because we experienced unexpected winds of more than 40 miles per hour.
The costs were clearly stated, and everything appeared to be fairly reasonable.
On the 18th of October, 2016, it was reviewed.
My husband and I were instantly drawn in by the antiquity of the building, as well as the wonderfully maintained grounds out back.
They are really helpful, friendly, and imaginative.
I had a strong desire for circular seating, and despite the fact that they had never done it before, they were ready to accept the notion and put it into action.
We would have made this option if it weren’t for the employees.
Really, there aren’t enough positive things to say about the Birkby House.
Don’t be fooled by its small size; it contains everything you could ever require as well as everything you could possibly desire.
Additionally, the crew is fantastic and really accommodating in terms of assisting you in creating the right setting.
My excitement at having discovered and selected the Birkby House continues, and I hope that we will have another cause to celebrate there in the future!
It was a beautiful outdoor wedding with a touch of history provided by an incredible old property.
We had approximately 150 people show up, and it didn’t feel crowded at all.
Our location had tables and chairs, which saved us a ton of money over renting them separately.
They didn’t blink an eye when we asked to bury a bottle of bourbon on the spot, and they only hesitatingly raised an eyebrow when we mentioned that we wanted to play a lawn game called stump.
Crystal,7/6/17 We looked at numerous sites in the Leesburg region, but Birkby House was a hidden gem.
It is possible to enter the home from the back through a magnificent patio garden area that leads to a gorgeous tent with chandeliers hanging from the ceiling.
Despite the fact that we were organizing our wedding from afar, they were always prompt in responding to our questions and concerns, whether it was on the phone, email, or in-person meeting.
She also provided excellent guidance.
Dawn, 6/3/17, 4 Customer Reviews Honestly, I can’t express enough wonderful things about the Birkby House.
.and then some more!
), lawn games, and more.
It is beyond a doubt that I would book the Birkby House again and again!
They were just fantastic.
They only sought my advice when something big occurred (for example, when an important guest was running late), and they completely handled the situation.
If you are looking for coordinating services, I strongly advise you to contact Carleigh and Kristin at the earliest opportunity.
You should check into coordinating services even if you are not interested in them at the moment. (Even though my husband wasn’t thrilled with the idea at first, he has come to see that we would have been in serious trouble if we hadn’t hired them!)
