10 Things You Must Do If You’re Having a Tented Wedding
It is easy to see why brides, grooms, and wedding planners alike choose tented weddings: the ambience, the warm feeling, the sense of intimacy, and the fact that everyone in attendance (as well as all of the wedding décor) is secure and sheltered from the weather. A wedding structure, however, is nothing like putting together the tent that you and your fiancé use when you go camping with your loved one. It entails a significant amount of effort, as well as extensive preparation and planning. An enormous number of things must be taken into account before deciding on a tented wedding.
When it comes to clear top tents, for example, the see-through construction is excellent for bringing the outside inside your event, but it also functions as a greenhouse, trapping warm air and posing a threat to those delicate flowers that need to be protected from the elements.
1. Plan for a Hefty Bill
In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into a welcoming environment for your wedding reception.
2. Pick a Model
In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into an attractive setting for your wedding reception.
3. Find the Right Spot
The perspective should be prioritized, as well as how large the tent seems in proportion to its surroundings; it should not take up the entire plot of land. Not forgetting to find a level surface at least 10 feet away from any structures (for the stakes).
4. Know Your Venue’s Rules Before You Book
Is it possible to stake straight into the ground? Is there a limit on the amount of noise? When will you be able to begin setting up? That final one is critical since putting together a tent may take anywhere from one to four days depending on how complicated it is.
5. Reserve It Early
The supply of types and sizes available from rental providers is limited; thus, arrange a rental as soon as you have a confirmed date and a clear idea of the number of guests you will be expecting—no later than six months before the wedding.
6. Get the Proper Size
A tent that is either too large or too tiny might disrupt the flow and atmosphere of your event. For a seated meal with dancing, a basic rule of thumb is to allocate 18 square feet of tent space per participant. Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room.
7. Have a Rain Plan—and Don’t Forget the Walls
When the weather is beautiful, you may leave the tent doors open. However, if you need to keep the elements out, make sure you have wall paneling available as well as a strategy that can be implemented swiftly.
8. Consider Flooring
If you don’t want the women to destroy their heels, cover the ground with wood flooring, sisal carpet, or Astroturf (an economical choice) in a neutral color. Grass is the cheapest alternative.
9. Think Hard About the Temperature
Nothing is more miserable than being confined to a tent in the middle of August with no access to air conditioning. Air conditioners or heaters may be required depending on the date of your event to keep everyone comfortable.
10. Do a Sound Check
However, although the music will be lovely and loud on the dance floor, what will be played throughout dinner? Make sure your DJ or band performs a test run to verify that visitors who aren’t in the room can hear them as well.
Everything You Need to Know About Wedding Tents
Whether you’re planning an outdoor wedding as part of your overall design scheme or renting a tent as a “just in case” measure while you cross your fingers that it doesn’t rain, there’s a lot more to tenting a portion (or the entirety) of your wedding than simply erecting a structure and moving on with your plans. It is possible that tents might be somewhat complicated, ranging from their styles and sizes to their space demands. Tenting your wedding, on the other hand, does not have to be a hassle.
When I inform our clients that they are making a significant financial commitment to reserve a tent even if they are not going to use it, they understand that they are acting as their own insurance policy.
Do you believe it would be best to investigate this possibility?
Do You Need a Tent?
First and foremost, it is critical to establish whether or not you will truly require a tent for your wedding. After all, they aren’t required for all forms of wedding ceremonies. In the words of Kerr, “tents are excellent for any outdoor event that may be influenced by the weather, whether it be rain or extremely hot temperatures.” ‘If there’s a likelihood of rain, freezing temperatures, or scorching heat, a couple should consider renting a tent to limit any discomfort or surprises (or at the very least have a complete backup plan in place with a poor weather tent on hand).” Besides the obvious weather problems, Kerr points out that most bands require a tent in order to ensure that their equipment is adequately covered.
What’s more, she says, “why not incorporate it into the overall design for a more coherent look?” If you’re planning an outdoor wedding, consider include a tent in your wedding budget and deciding whether or not to utilize it rain or shine.
How to Find the Right Tent Rental Company
With rentals accounting for such a significant portion of your wedding (and your money! ), the last thing you want to be dealing with is a hassle as a result of selecting the incorrect rental business.
To be certain you’re hiring the right person for the job, start by asking friends, family, and your wedding coordinator for references. In addition, ask these questions ahead of time to ensure a good fit with the candidate.
- Were you already acquainted with our location
- Do you have all of the tools and equipment you’ll need for the job? Whether or if there is adequate personnel to manage tenting a wedding, especially on your busiest weekends, is an important consideration.
When you make the decision to hire a tent, a representative from the firm will come to your location to assess the situation. When they arrive, they will measure the total available space as well as any grade changes (if the space you’re tenting is sloped in any way), note the type of surface it will be on, and take the necessary measurements for any connecting canopies you’d like to put up to connect tents together or between a tent and a building. Aside from that, they’ll be looking for overhead impediments such as tree branches or power lines, as well as any indicators of possible subterranean utility lines.
Types of Tents
Tents for wedding receptions Tents are available in two basic configurations: pole tents and frame tents. However, there are a variety of extra alternatives available, such as marquee tents, sailcloth tents, and transparent tents, to help you discover the perfect match for your special day.
Tension Pole Tents
Tension pole tents are distinguished by the presence of center poles that support the roof. Because they rely on a pattern of pegs and tie-downs to provide stability, they must be set up on softer ground, such as grass rather than concrete, in order to be effective. A towering tower ceiling is created by arranging the enormous poles in the middle of the structure, lending an air of grandeur to a tented wedding.
Frame tents are clear span constructions with metal frames to support the ceiling and an open area beneath the canopy. They are commonly used for weddings and other outdoor events. When anchoring is not possible due to ground conditions, they might be weighted down to prevent them from tipping over. Frame tents typically require inside draping to cover the internal framework, which increases the cost of the tent hire. However, it also provides an excellent chance to decorate with sumptuous drape and string lights.
A marquee tent is a gorgeous construction that combines the concepts of a pole tent and a frame tent to create a stunning structure. The independent metal structure adds height to the roof, allowing it to be as tall as it wants. Furthermore, there are no poles in the middle to contend with, which makes it easier to maneuver around.
Sailcloth tents are constructed from poles, which provide a structural foundation for the tent’s attractive sailcloth material. But keep in mind that, because it is essentially a pole tent, it must be set up in a location where stakes can be driven into the ground to secure it. What about the interior design? The poles and fabric used in sailcloth tents are both magnificent in their own right, thus the structure may be kept in its current state without modification.
A transparent tent is the way to go if you want a more contemporary aesthetic. It’s built up with a metal frame, similar to how a simple frame tent is constructed. With a clear tent, on the other hand, you’ll have a translucent canopy that allows lots of light to shine through.
Alternatively, this option may be kept basic and undecorated so that you can enjoy the beauty of nature around you, or it can be improved with lovely lighting. Photograph courtesy of Merari Photography
Wedding Tent Tips
These wedding tent suggestions and tactics can assist you in reducing any additional wedding preparation stress.
Space and Sizing
Only clear span tents can be built properly without the need for additional room for staking since the stakes are driven directly into the base of the legs. In order to accommodate tie-downs and stakes, all other tents require a clearance of between 5 and 10 feet around the perimeter. Tents may be made to fit practically any size event, from a small backyard meal to a large banquet with 1,000 guests. Allow between 20 and 25 square feet per guest if you’re going to host both supper and dance in the same space.
Example: a tent for 200 people with dancing would require a sailcloth tent (with central poles) measuring 46 feet by 125 feet or an aluminum frame tent measuring 40 feet by 120 feet (with an entirely open space beneath the canopy).
In terms of personalizing and improving your tent, the options are virtually unlimited. Any tent may be set up in a variety of elegant ways to complement the overall design of your wedding reception space. The first thing Kerr does when doing a home improvement is to replace the flooring. “Flooring, in contrast to other decorative accents, has a direct impact on the amount of comfort your guests experience. Walking around in your heels in the grass all evening is not enjoyable!” According to Kerr, if rain is expected on your wedding day, a well-maintained floor will minimize the anxiety of having a damp ground.
- Even significant grade changes or dips in the ground under the tent may be accommodated by leveling the platform flooring beneath the tent.
- According on the kind of flooring, prices for flooring can range from $1.50 to $2.00 per square foot.
- The majority of tent businesses only sell a limited range of fixtures that are especially designed for their tents, however specialist lighting firms may take things to the next level.
- Draping: Whether it’s only the side poles or a full ceiling treatment, draping is a crucial enhancement to improve the overall appearance of a wedding tent’s appearance.
- It is possible that many organizations may include this option as part of their overall proposal, or that they will charge an extra fee for it, which can vary greatly in price.
When to Book
The availability of tents is dependent on the date you have selected for your wedding. When the season is at its busiest, you’ll want to book your tent in advance to avoid disappointment. Last-minute preparations may result in the tent firm being entirely sold out. When you’ve selected a date, get a quote and talk about the equipment you’ll need as soon as possible, even if it’s simply in case of inclement weather.
Most likely, you’ll be required to pay a nonrefundable or partially nonrefundable deposit in order to reserve the tent, and most tent businesses need notification of whether or not you’ll be using the tent at least 24 hours before they’re due to erect the tent.
Check With Your Venue
It’s critical to establish whether or not you’ll require a tent before booking your location. But, even more importantly, it’s critical to check that you’ll be permitted to bring a tent and set it up on the premises. Begin by posing the following questions to your chosen venue:
- Is there a limit size for tents at this location? If so, are there any limits on where the tent may be set up? Is there any restriction on the sort of tent that may be used? Is it possible to put stakes in the ground? Exist any low-hanging branches or other obstructions in your path
- Whether or not there are any irrigation lines that need to be marked prior to installation Is it possible to set up the tent ahead of time?
Set-Up and Timing
Setting up a tent can take anything from a couple of hours to two weeks or more, depending on the complexity of the setup. While the majority of backyard weddings may be completed in a day or two, you’ll want to have your tent set up four or five days in advance to allow for the delivery and installation of decorations and rental items. According to Kerr, it’s critical to get your tent set up as much ahead of time as possible before your big day, especially if you’re planning on a lot of decorations.
Safety Precautions to Consider
Whenever working in a tent, according to Kerr, the wind is usually one of the most significant worries. The possibility of significant wind gusts must be taken into consideration when arranging an event near the water, along a coastline, or on a rooftop, according to the expert. “Many tent rental businesses have procedures in place that compel them to pull down the tent if you are within a particular distance of a designated storm,” says the author. Don’t forget to examine any potential tripping hazards that a tent can generate, such as pegs or tie-downs in the ground.
In order to successfully tent your event and ensure its success, finding a trustworthy and renowned tent business is the most critical step you can take.
Make no apprehensions about requesting references and photographs of comparable events to ensure that you are obtaining the safest and most effective set-up possible for your special day.
11 Factors to Consider Before Planning a Tented Wedding
It is possible to have the best of both worlds at a wedding reception held under a beautifully furnished tent. You have the sensation of an outside celebration while still being shielded from the weather in this setting. Furthermore, during the COVID epidemic, there has been a resurgence in demand in outdoor tent weddings, owing to the fact that putting your event outside has certain safety advantages. The preparation of an outdoor tent wedding is, of course, slightly more involved than just pitching a tent atop a lovely green location and saying “I do.” A wedding under a tent presents its own set of problems that must be overcome.
Prior to saying “yes” to your tented wedding, consider the following factors.
The weather should be the most important factor to consider when renting a wedding reception tent. Of course, there is no way to predict whether or not it will rain on your wedding day months in advance, but you may take a few other aspects into account. Are you planning a summer wedding in a hot and humid climate? Do you want to make sure your guests are comfortable? Want to get married on a mountainside, where snow may be drifting outside your tent while the ceremony takes place? They are not insurmountable, but they do mean you will need to build in other accessories into your budget – such as air conditioning units or fans in the summer and gas heaters in the winter – to make your home comfortable.
‘Tents can resist extreme weather conditions.’ You won’t even be aware that there is a storm outside if everything is done correctly, according to wedding planner Elle Ellinghaus of Elle Ellinghaus Designs in Baltimore, Maryland.
A wedding tent is essentially a blank canvas, which makes it an excellent canvas on which to bring your wedding idea to life. However, this implies that practically everything must be hired on an as-needed basis, with prices ranging substantially. The cost of a tent hire and its accompanying accessories may rapidly mount up, depending on the size of the tent, the lighting, the dance floor, and the furniture rentals. The more luxuriant the tent rental, the higher the cost. Is there another another cost to consider?
“Wedding designer Wendy Prindle of Life Styled Events in Austin, Texas, recommends using professional businesses to setup tents and lights for your event.” In order to minimize catastrophes on major days, they will be able to assure adequate set up so that wind, rain, and power are taken into mind.
Type of Tent
When organizing an outdoor tent wedding, you’ll first need to decide on the style of tent or tents that will be used for the occasion. It is important to note that there are several styles of wedding tent constructions available, as well as various types of materials (for example, sailcloth). A certain style of tent or a permanent tent on site may be required at some sites, such as country clubs and gardens, while other venues, such as backyards, may allow you to choose from a variety of tents to fit your needs and budget.
Listed below are some of the most prevalent types of wedding tent structures that are available to rent:
Choosing the sort of tent or tents to use for your outdoor tent wedding is the first step in the planning process. It is important to note that there are several styles of wedding tent constructions available, as well as various sorts of materials for them (for example, sailcloth). A certain style of tent or a permanent tent on site may be required at some sites, such as country clubs and gardens, while other settings, such as backyards, may allow you to choose from a variety of tents to suit your needs and budget.
A professional tent rental provider will ensure that you select the most appropriate tent for the location, size, and style of your event. Listed below are some of the most frequent styles of wedding tent constructions that are available for hire:
In this wedding tent, the roof is supported by poles that provide an unusual peaked look on the tent’s ceiling. While you’ll have to work around the poles to figure out your floor layout, you may use them to your advantage by decorating them in interesting ways (adding greenery, for example). Unlike other types of tent structures, this one can only be constructed on a softer surface such as grass.
This tent style has a peaked ceiling similar to that of a pole tent but does not require the use of center poles. Due to the similarity between the framework of this tent and that of a frame tent, it can be set up on both hard and soft surfaces. When compared to frame or pole tents, marquees are generally smaller in size. They are frequently utilized as walkways or cocktail hour spaces, however they may be merged to make a bigger reception tent.
While a tent is intended to replicate the atmosphere of an outside wedding, you will most likely want some of the amenities of an inside reception – namely, power! If you’re having a tented reception, make sure you budget for a backup generator. In this way, you can reliably run a heating or cooling unit (depending on the season), illuminate the tent if your reception will last into the evening, and set up an outdoor catering space (likely in a separate tent) so that your guests can dine on properly prepared food if there isn’t an indoor kitchen nearby.
Most certainly, if you’re thinking of having an outdoor tent wedding, you’ve looked on Pinterest for design ideas. The use of a tent may accommodate nearly any décor, theme, or color palette you choose, whether you want a country-inspired rustic wedding, a romantic garden wedding, or an extravagant, chandelier-filled beautiful wedding. However, each has its own set of monetary and logistical problems. “There are many different types and materials available for wedding and party tents. “A simple white vinyl frame tent is probably the most common and cost-effective option, but other alternatives include a clear top tent, sailcloth tent, and fabric tents,” explains Prindle.
Your florist may assist you in selecting the appropriate decorations, which may include tablescapes, centerpieces, and other elements.
It turns out that a tent, on its own, is not necessarily the most visually appealing building. Draping cloth over the metal frame of a frame tent and the poles of a pole tent provides an exquisite ambience for any event. Voile is perhaps the most commonly used fabric for draping, while other materials such as chiffon, organza, and poly textiles may also be employed.
Because there are several inventive methods to utilize fabric to create a dramatic impact, work together with your rental provider, florist and event designer to establish the most appropriate draping technique for your needs.
When arranging the arrangement of an outdoor wedding, keep in mind the number of people you expect. You should make sure that your guests don’t have a long walk between the wedding ceremony and the reception if you’re not being married under a tent. And don’t forget that your guests will require the use of the restroom! Make sure there are portable toilets or indoor facilities nearby—and think about renting walkway tents to get people off the ground. Customers will be dissatisfied if they have to trek to the restroom in the rain, cold weather, or snow, according to Elliotthaus.
In the event that you wish for your visitors to dress up, keep in mind that many of them will be wearing high heels, which will result in their stilettos sinking into the grass. A muddy floor may also damage jeans, gowns, and even a wedding dress if it rains – or worse, cause a visitor to trip and fall on the slippery surface. Adding a flooring to your wedding tent if it will be put on grass is something to consider, says Christine Terezakis of Dreamday Weddings and Events in Palm City, Florida.
Besides that, a subfloor provides a more stable and level basis for furnishings and for visitor activities.” With a variety of flooring alternatives to choose from, including wood, carpet, synthetic grass, and transparent acrylic, it’s simple to choose a subfloor that complements your décor.
When your well-heeled guests move away from the subflooring, they may put these on to keep their feet from sinking into the grass beneath them.
Before you sign on the dotted line, be sure you understand the laws and restrictions of the wedding venue you’ve chosen. Is it feasible to erect the tent many days in advance of when you need it? If it rains in the days leading up to your wedding, this will keep the ground from being soaked. Is there any kind of sound ordinance that prevents you from playing music after a specific time of day? There isn’t a designated area for the caterers to set up an on-site kitchen, is there? Make certain that the vision you have for your wedding is compatible with the restrictions of your wedding site.
You should hire even the most basic tent far in advance if you want to have a truly outdoor ceremony and reception under the sun or the stars and a tent is only a backup plan in case of rain. “We always recommend that a Plan B be developed far in advance of the time when it will be required,” adds Prindle. “When the weather starts to turn bad, tent businesses will be inundated with calls, and inventory may be restricted or nonexistent as you approach closer to the wedding day,” says the expert.
As a result, it is recommended to reserve a tent from the beginning, or at least two or three months in advance.”
Your Stress Level
Finally, keep in mind that while a tented reception may provide some difficulties, it is ultimately your wedding day – so enjoy it to the fullest! According to Ellinghaus, if you are the type of person who would look up historical weather data for your date over a 20-year period and then obsessively watch the weather channel every hour leading up to the day, you might consider choosing a different route. Weather is the last thing you want to be concerned about on your wedding day, which is a rollercoaster of emotions and tension.
Top Reasons to Have a Tent For Your Outdoor Wedding
Tents, which provide a dependable backup for outdoor wedding activities in the event of adverse weather, appear to be grossly underappreciated. Despite the fact that tents will almost certainly always be associated with rainy days, there are a variety of additional reasons for brides to consider renting one for their wedding, regardless of the weather. I chatted with Alex Hansen, Event Planner at theRT Lodge, a wedding venue in Knoxville, Tennessee, to learn more about some of these important factors.
1. Having a tent for your outdoor wedding is a stress reliever.
I’m thinking we should start with the most apparent. As previously said, despite the fact that they are over-labeled as a rain-proof option, the dependability that tents provide brides in the case of rain is a significant, major (yes, MAJOR!) stress relief. Alex believes that by preplanning on having a tent from the beginning, you will avoid even needing to consider a potential backup choice. “First and foremost, tents just alleviate tension. As a result of knowing that you would be protected in the case of rain, it significantly reduces stress levels.
2. Opting for a tent at your outdoor wedding offers you a blank canvas.
Even though some brides may feel that a tent is too basic or uninteresting, Alex encourages them to look at it in a positive manner. When it comes to decorating and implementing your very own style and theme, tents are the perfect blank canvas because they do not have any structural or unchangeable features that can contradict with your vision. “They give you a great deal of creative flexibility. A tent, in contrast to many indoor settings, is genuinely a blank canvas. You may actually customize it to match the theme of your wedding in any manner you choose.
With all of the drape, chandeliers, and bistro lights available now, there are many possibilities for transforming tents.”
3. Tents at weddings provide a year-round option.
I’m quite aware of what you’re thinking. As the bride explains, “But my wedding is taking place in the winter, therefore I can’t even think of having an outdoor wedding, even with a tent, right?” Wrong! As Alex says, tents may be utilized for weddings in every sort of weather, from the extreme cold of winter to the intense heat of summer, regardless of the season. “One of the best things about tents is that they can be utilized almost all year round.” I believe that many brides are unaware that they may be utilized during the cold months.
Most tents may, of course, be enclosed with siding; they can also be equipped with temperature-controlled heating or, depending on the weather, with fans. “I believe that many individuals only consider wearing them during the spring and summer months.”
4. Tent weddings offer the best of both worlds.
Perhaps you are unable to make a decision between an outside and an interior wedding. If that is the case, Alex believes that a tent may be the best option because it offers the benefits of both alternatives in one convenient package. “It’s almost like you’re getting the best of both worlds,” says the author. You have the comfort and security of being within while yet enjoying the atmosphere and beauty of being outdoors. Many women may be concerned about losing the outside aspect of their wedding, but this is not true.”
5. Many tents offer an innate beauty for your wedding.
Aside from the fact that they may be done up to seem quite attractive, some tents are simply breathtaking on their own. Alex claims that RT Lodge is home to the state’s only handcrafted Sperry tent, which gives brides with some stunning characteristics even before they begin to decorate. “It’s created by Sperry, the same firm that makes boating shoes. Because it is handcrafted, every stitch on the canopy was done by hand. All of the poles are made of wood rather than metal, which gives them a really attractive appearance.
To learn more about all RT Lodge has to offer, check out our lastchatwith Alex.
If you are planning a wedding, RT Lodge would love to host your big day. You may learn more about them by visiting their website or by connecting with them on Facebook. Please tell Alex The Pink Bride that you were referred to him. RT Lodge provided the images used in this post.
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Everything You Need to Know About Having a Tented Wedding—Straight from the Experts
A tent is sometimes required for an outdoor wedding, and many couples do not want to forgo the opportunity of having one. The tent is often the center point of a garden wedding, whether it is for the ceremony, the reception, or both. Depending on the style of your event, the surrounding surroundings, and the number of guests in attendance, you will require a different sort of wedding tent than you would expect. Your wedding planner and/or event designer will assist you in making the best decision and weighing your alternatives, which may include sailcloth, ClearSpan, and glass.
- We’ve enlisted the help of some of the most respected names in planning and design to provide you with all the knowledge, ideas, and inspiration you’ll need whether organizing a tented ceremony, reception, or after-party after a post-lockdown celebration.
- Floor coverings are required for every event held under a tent or in an outdoor setting, just as they are when constructing a home.
- However, skipping the foundation will almost certainly result in a large number of last-minute charges and adjustments to your tent.
- I used to do that many years ago—and then I realized my mistake.
- When you host an event in a tent, you are effectively creating a venue from the ground up.
- “It is especially crucial if the event is held in the evening because it will be dark outside and there will be no scenery visible—even with the doors and windows open.
- A considerable portion of your cash and time should be allocated to the décor; while planning a tent wedding, you’ll be picking the flooring, walls, and other elements in addition to your flowers and table settings.
- Tent styles that are popular include clear top, where the sky can be seen through the ceiling; white top, where the ceiling is opaque; sailcloth, where poles come to a point in the ceiling for a more dramatic look; and greenhouse, which feels more like a residential structure.
- Every tent has an own personality, and the overall aesthetic you’re striving for should play a significant influence in determining which design you’ll use for your occasion.
“We adore the way a tent defines space and contributes to the creation of a feeling of place; it serves as the foundation for creating an exceptional event.” When it comes to tents, Easton recommends that couples approach them as if they were interior designers, starting from the bottom up and designing with a residential eye.
No matter how many beautiful handcrafted pieces you have in your tent, lighting is the most crucial factor in making everything seem unified and beautiful.
At its most basic level, a tent is simply a large open area; when organizing a wedding in one, attempt to generate the same level of warmth and mood outdoors as you would inside.
It’s critical to consider how to make a tent that is socially isolated and safe feel like a timeless and well-planned wedding reception.” To achieve that mood, Patel starts with the tent type and then designs around it, finishing with installations (such as the orchid chandelier featured above) and flooring that is inspired by interior or landscape design.
- The Tent Made of Glass When it comes to choosing a tent in a foreign country, the glass tent is just marginally more appealing than the traditional canvas tent.
- This marquee was chosen by Rachel Birthistle and Taimar Birthistle-Cooke of The Lake Como Wedding Planner for Chris Hessney and Simon Miall’s Lake Como wedding, which is shown in this photo.
- “Ours was more about creating this one experience where you come in, eat, leave, and then never see it again, which felt really cool and over-the-top,” he explains.
- Constructing something out of nothing A tent, rather than entering an already-occupied place and attempting to work with the architecture and design that has already been established, “is a blank canvas that allows the imagination to run wild,” according to Steve Moore of Sinclair and Moore.
Everything from adding chandeliers, hanging installations, walls, windows, doors, and floors that complement the event’s style to all of the tables textures, soft seating lounges, bars, and more is taken care of by the professionals.” “By opting for a tent, you won’t have to contend with the problematic patterned carpet and off-colored walls of typical ballrooms, as well as any preexisting light fixtures, art, and structural components that might be tough to design around.
In addition, a tent defines the border of the room and establishes boundaries that draw attendees into the celebration, as previously said “Moore goes on to say more.
“In certain cases, I could pick a clear-top tent if my client is looking for a more contemporary style, or if we want to highlight how magnificent the vista around the property is.
I liken the process of selecting a tent to that of selecting the type of home you would contemplate purchasing.
When planning a tented event, according to Ashley Mason of Saunter Weddings, there are three things to bear in mind: the season, the setting, and, of course, your own style.” When a site offers breathtaking views of nature, choose a tent that allows everyone to take it all in at the same time.
On hot summer days, though, sitting in a completely transparent tent might seem like you’re sitting in a steamy greenhouse, which can be uncomfortable.
They are capable of supporting the weight of a design installation and acting as insulation during the colder seasons.
They’re also excellent for allowing in a lot of natural light, which will liven up your home.
The tent should be consistent with the concept, appropriate for the location and weather conditions, and contribute to the design plot.” Tent Alternatives to Consider Joy Proctor argues that you may create wonderful outdoor gatherings without really utilizing a tent at all, according to her.” Tradition has it that tents are used for weather protection, but they also provide an excellent chance to include design elements at a higher focal point than would otherwise be feasible.
In order to maintain the ‘alfresco’ feel of the outdoors, I frequently opt for exquisite wooden structures that are wrapped in cloth and ornamented with flowers.” Make advantage of the wooden structure as a decorative component, rather than merely as a structural element, to create a genuinely unique atmosphere.
For this celebration, we wrapped the whole ceiling with David Austin Roses and suspended four floral chandeliers covered in David Austin Roses from the beams to offer guests with a welcome relief from the heat.” This has the appearance and feel of a tent, but does not have the predictable structure of a tent.
Heather Hall is a writer and editor who specializes in weddings, fashion, and lifestyle topics.
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What You Need to Know When Planning a Tented Wedding
In many cases, a tent is required for an outdoor wedding to be considered complete. Tents are often the center focus of outdoor events, whether they are for a wedding reception or a garden party ceremony. All shapes and sizes of wedding tents are available; the sort of wedding tent required will depend on the style, setting, and number of guests expected for your event. Your wedding planner and/or event designer will assist you in making the best decision and weighing your alternatives, which may be anything from sailcloth to ClearSpan to glass and anything between.
- We’ve enlisted the help of some of the most respected names in planning and design to provide you with all the knowledge, ideas, and inspiration you’ll need to arrange a tented ceremony, reception, or after-party after a post-lockdown event.
- Taking into Account the Non-Negotiables Floor coverings are required for any event held under a tent or in an outdoor setting, just as they are when a house is being built.
- However, skipping the foundation will almost certainly result in a large number of unexpected charges and modifications.
- A number of years ago, I did the same thing—and quickly realized my error.
- Renting a tent for an occasion is practically the same as designing and developing an entirely new environment.
- “Because it will be dark outside and there will be no landscape visible—even with the windows open—this is especially crucial for an evening event.
- A large amount of money and time should be set aside for the décor; while planning a tent wedding, you’ll be choosing the flooring, walls, and other elements in addition to your flowers and table settings.
Tent styles that are popular include clear top, where the sky can be seen through the ceiling; white top, where the ceiling is opaque; sailcloth, where poles come to a point in the ceiling for a more dramatic look; and greenhouse, which feels more like a residential structure.
” There is a certain mood to every tent, and the appearance you’re striving for should play a significant factor in determining which type you’ll choose for your event.
In our opinion, a tent defines space and contributes to the creation of a feeling of place; it gives the framework for creating an exceptional event.
“Use color, different table kinds, dramatic band backdrops, and never forget to create a statement with the stage fascia and the dance floor!” says the expert when it comes to tent weddings.
ClearSpan Tents allow you to bring the outside in.
According to Rishi Patel of HMR Designs, a BAZAARtop designer, “I always feel that a party should seem private, with just enough room but never too much.” “That has all changed for us over the past year and a half, thanks to COVID.
His preference for a ClearSpan tent is based on his desire to host a completely transforming event, according to him.
They are now only legal to construct in foreign countries, making them an excellent choice for a couple wishing to carry on the beautiful architecture of a European chateau or villa in the grounds of the same location.
“What I thought was fantastic was that it was just so luxurious to utilize this magnificent tent—a glass structure that was probably as sturdy as a home and took days to put up—and have it fully decorated simply for dinner,” Miall recalls of the couple’s reception tent.
“Ours was more about creating this one experience where you come in, eat, leave, and then never see it again, which felt really cool and over-the-top,” he says.
Rather of stepping into a rented building and working with the architecture and design that has already been established, “a tent is a blank canvas that allows the creativity to run wild,” according designer Steve Moore of Sinclair & Moore.
Everything from adding chandeliers, hanging installations, walls, windows, doors, and floors that complement the event’s style to all of the tabletop textures, soft seating lounges, bars, and more is taken care of by the professionals at Event Design Group.” “By opting for a tent, you won’t have to contend with the problematic patterned carpet and off-colored walls of typical ballrooms, as well as any previous light fixtures, art, and structural components that can be tricky to work around.
- In addition, a tent defines the border of the venue and establishes boundaries that draw attendees into the celebration, as previously said “Moore goes on to say more about the subject matter.
- “It’s possible that I’ll opt for a clear-top tent if my customer prefers a more contemporary style or if we want to highlight how gorgeous the surrounding landscape is.
- Selecting a tent is comparable to deciding on the type of house you would like to buy.
- The season, the setting, and, most importantly, your own style are all factors to consider while planning a tent wedding, according to Ashley Mason ofSaunter Weddings.” Opt for a tent that allows everyone to take in the scenery whenever the area has breathtaking views of nature.
- On hot summer days, though, sitting in a complete transparent tent might make you feel like you’re in a steamy greenhouse.
- A design installation can be supported and provided with insulation during the colder seasons by using these structures.
- Moreover, they are excellent for allowing in enough of natural light to liven up your room.
The tent should be compatible with the concept, appropriate for the location and weather conditions, and contribute to the overall design storyline of the project.” Alternatives to the Tent A lovely outdoor event may be planned without the need of a tent, according to Joy Proctor.” In addition to providing shelter from the elements, tents provide an excellent chance to include design elements at a higher focal point than would otherwise be available.
Elegant wooden structures, frequently covered in cloth and embellished with flowers, are commonly used to maintain the ‘alfresco’ feel of an outdoor setting.” Use the wooden framework as a decorative component, rather than merely as a structural element, to create a totally unique atmosphere.
For this celebration, we coated the whole ceiling with David Austin Roses and suspended four floral chandeliers covered in David Austin Roses from the rafters to offer guests with a relief from the heat.” This has the appearance and feel of a tent, but it does not have the predictable structure of a tent, which is nice.
A wedding, fashion, and lifestyle writer and editor, Heather Hall specializes in weddings, fashion, and lifestyle.
In order to assist visitors in providing their email addresses, this material was produced and maintained by a third party and imported onto this website. If you go to piano.io, you may be able to get further information on this and other related topics.
How to Plan a Spectacular Tented Wedding: 6 Tips
Having a beautiful outdoor wedding overlooking a lovely landscape is something every couple dreams about. But what if you’re worried about keeping your guests safe from the elements? Alternatively, perhaps you have your heart set on a garden celebration at your family home where there isn’t a suitable building available. A tented wedding can be the perfect solution for you. Tented weddings are one of our favorite types of events here at HauteFêtes. In addition to being a practical method to hold your party outside or nearly anyplace, they can also help to create an intimate and joyful ambiance if they are designed properly.
After all, tent receptions are far more complicated than their non-tented counterparts, and they present their own unique set of logistical and financial difficulties.
1. Plan for a Higher Budget
You may use a tent to change your reception venue into something magnificent and hospitable in a variety of ways. Tents, like a blank canvas, allow you to bring your wedding idea to life without having to limit yourself to the limitations of a traditional site. While tented weddings are beautiful and inspiring for the creative bride, they may be expensive, especially if you’re already paying site fees and updating your decor and rentals. When arranging a tented wedding, you are responsible for all of the expenditures associated with transforming a bare area into a warm and inviting environment.
When planning a tented celebration, keep in mind that, in addition to the main tent, you’ll probably want to include a kitchen tent to keep the food as near to the guests as feasible.
Finally, there are expenses associated with fire inspections to consider.
Working with your wedding planner ahead of time can help you determine the exact expenses of your high-end tented wedding, whether your budget is flexible, and how to prioritize your wedding components.
With our assistance, you can safeguard your investment and make wise financial decisions that will allow you to enjoy the tented wedding of your dreams.
2. Consider Your Guest Experience
For a tented wedding to achieve high levels of atmosphere, intimacy, and comfort, a great deal of thought and planning must be put into the event. Many of these concerns might have an impact on the overall visitor experience as well.
There is a significant amount of foot traffic entering wedding tents, and that is only after the tent has been set up by your service workers and guests. Except if you’re working on concrete, your flooring is going to absorb a lot of punishment. As a result, consider including flooring in your tent as part of the overall design of your tent. Choosing the right flooring for your wedding reception may make a significant impact. While it might be pricey, it may be well worth it to elevate your celebration and ensure a great guest experience.
In order to guarantee that the ground is level, you’ll also need to consider in a subfloor.
It keeps your environment dry, snug, and personal, and it prevents your guests’ heels from sinking into the grass or their dress or pant hems from becoming ruined.
Check the Temperature
While tents can be an excellent option for shielding guests from the weather, they can also have the opposite effect if not used with care and thought. When you’re imprisoned inside a tent in the middle of winter, or locked indoors with no air conditioning in the middle of summer, there’s nothing worse. Depending on the date and season of your event, you may need to install air conditioners, fans, or heaters to your tent to ensure that your guests are comfortable throughout their time there.
We know it seems insignificant, but trust us when we say that testing the noise levels within your tent may make the difference between a flawless event and one where everyone leaves with ringing in their ears afterward. Consult with your band or DJ to ensure that the music throughout dinner is played at a volume that allows guests to converse while also kicking it up on the dance floor to create an atmosphere of celebration and enjoyment.
3. Pick a Tent Model that Complements Your Vision
Wedding tents are available in a variety of materials, designs, shapes, sizes, and price ranges. When organizing your tented wedding, collaborate with your wedding designer and planner to ensure that you choose a tent that complements your aesthetic vision. Additionally, while deciding on the form and size of your tent, consider your guest count, the available space at the venue, and the design aspects.
Frame Tents with Hip Ends
Wedding areas are frequently accommodated by frame tents with hip ends that slope in all directions from the center.
They are available in a range of sizes and are capable of withstanding strong winds if necessary. Due to the possibility of water drainage around the tent perimeter during bad weather, a subfloor and flooring are recommended as an alternative to these designs.
Frame Tents with Gable Ends
Frame tents with gable ends (also known as “losberger” tents) feature two flat, vertical ends and are easier to build than other types of tents. They also prevent water runoff. In the same way as hip end tents give substantial shelter from the weather, gable tents do the same. Additionally, frame tents provide you with the opportunity to express your creativity by adding wood paneling to the inner structural poles or experimenting with different draping techniques for a more modern appearance.
With its peaks and wooden tent poles on the interior, sailcloth tents offer a whimsical touch to any area. They are particularly effective for summer events where severe winds and rain are unlikely to be a problem. Due to the fact that they are constructed using stakes and ratchet cables, they require many more feet of staking space around the perimeter than a traditional frame tent.
Clear tents provide a more open feeling than traditional tents since they do not have internal structural columns. They may be secured in a variety of ways to ensure that they are resistant to harsh weather. In addition to providing views of the surrounding countryside, a clear tent may operate as a greenhouse by retaining warm air, which makes it difficult for florists to utilize wilt-able flowers and merchants to put up and break down their displays. When it comes to selecting the proper tent for your event, there are a number of factors to consider.
4. Know your Wedding Venue’s Tenting Rules
Not all wedding tents are made equal, and not all wedding sites are created equal, either. If you have your heart set on a tented reception, work with your full-service wedding planner to find a location that is tent-friendly and familiarize yourself with its restrictions before booking your tent. What characteristics distinguish a place as “tent-friendly?” When doing site visits, the following are some questions to keep in mind: Is it possible to set up wedding tents at the venue? Because it will affect whether or not you choose a location for your tented wedding, this is the very first question you should ask yourself.
- It’s common for a venue to allow a tented reception; however, all music must be finished by 10:00 pm, and you’ll need to reserve a second place for an after-party–either at the venue or somewhere else–to accommodate your guests.
- Consult with your wedding planner and a tenting specialist to confirm that the location can accommodate the size of tent required for your guest count, as well as your wedding vendors and their set-up requirements, a food tent (if necessary), and a generator if the weather permits.
- The distance between the site and nearby structures, as well as a suitable perimeter for staking, level ground, and the potential of installing a raised flooring, are all critical considerations.
- Despite the fact that this is not a deal-breaker, it is useful to know whether or not you may have additional tent set up days prior to your wedding, and whether or not your venue costs you more for those days, for planning purposes.
- This is also the time when your wedding planner will want to conduct a lighting test for the tent.
However, although many of our couples have discovered private houses and estates to give the flexibility necessary for tented weddings, at HauteFêtes, many of our couples have chosen designated wedding venues to create a magnificent background for their special day.
5. Incorporate Your Wedding Tent into Your Wedding Design
It goes without saying that your wedding tent is an expensive piece of equipment that should be considered vital to your entire wedding decor. For example, a frame tent with bespoke ceiling draping may be used to create a ballroom-like atmosphere for a more conventional wedding; whilst a sailcloth tent can be used to bring an easy elegance to a garden or seaside type wedding. Consider the type of light fixture you want to use as well: crystal chandeliers, wrought iron lanterns, or rattan pendants will all have an impact on the overall appearance and feel of your tented wedding.
A seaside wedding might benefit from the usage of sisal to provide texture.
However, it is the design components of wedding tents that we enjoy the most, rather than the practicality of wedding tents throughout the planning phase.
6. Don’t Wait Until the Last Minute to Book Your Tent
A wedding tent is the most important piece of equipment for any outdoor event, and it should be chosen early on in the process. Most likely, if you’re planning an outside wedding and anticipate rain as a potential concern, other couples are feeling the same way as you. Tent rental businesses have a limited quantity of different tent types and sizes, so preparing ahead of time can help you avoid late fines and a lack of available inventory. The cost of a tented wedding reception is significantly greater than the cost of a traditional wedding reception, but it is well worth the investment if it is planned and done well.
Plan a Spectacular Tented Wedding withHauteFêtes
For your special day, we at HauteFêtes have years of experience in the planning, design, and implementation of the greatest tented wedding experience possible. We will assist you in selecting the ideal wedding site and tent for your celebration, while incorporating your vision into every area of the design and style of your event. Aside from that, our years of knowledge can assist you avoid making costly mistakes and incurring unforeseen fees, which are all too usual when arranging a tented wedding reception.
As your wedding partner, we will guarantee that you and your guests enjoy a wonderful tented wedding experience that is both stylish and unforgettable.