How To Plan An Outdoor Tent Wedding

11 Factors to Consider Before Planning a Tented Wedding

It is possible to have the best of both worlds at a wedding reception held under a beautifully furnished tent. You have the sensation of an outside celebration while still being shielded from the weather in this setting. Furthermore, during the COVID epidemic, there has been a resurgence in demand in outdoor tent weddings, owing to the fact that putting your event outside has certain safety advantages. The preparation of an outdoor tent wedding is, of course, slightly more involved than just pitching a tent atop a lovely green location and saying “I do.” A wedding under a tent presents its own set of problems that must be overcome.


The weather should be the most important factor to consider when renting a wedding reception tent. Of course, there is no way to predict whether or not it will rain on your wedding day months in advance, but you may take a few other aspects into account. Are you planning a summer wedding in a hot and humid climate? Do you want to make sure your guests are comfortable? Want to get married on a mountainside, where snow may be drifting outside your tent while the ceremony takes place? They are not insurmountable, but they do mean you will need to build in other accessories into your budget – such as air conditioning units or fans in the summer and gas heaters in the winter – to make your home comfortable.

‘Tents can resist extreme weather conditions.’ You won’t even be aware that there is a storm outside if everything is done correctly, according to wedding planner Elle Ellinghaus of Elle Ellinghaus Designs in Baltimore, Maryland.


A wedding tent is essentially a blank canvas, which makes it an excellent canvas on which to bring your wedding idea to life. However, this implies that practically everything must be hired on an as-needed basis, with prices ranging substantially. The cost of a tent hire and its accompanying accessories may rapidly mount up, depending on the size of the tent, the lighting, the dance floor, and the furniture rentals. The more luxuriant the tent rental, the higher the cost. Is there another another cost to consider?

“Wedding designer Wendy Prindle of Life Styled Events in Austin, Texas, recommends using professional businesses to setup tents and lights for your event.” In order to minimize catastrophes on major days, they will be able to assure adequate set up so that wind, rain, and power are taken into mind.

Type of Tent

When organizing an outdoor tent wedding, you’ll first need to decide on the style of tent or tents that will be used for the occasion. It is important to note that there are several styles of wedding tent constructions available, as well as various types of materials (for example, sailcloth). A certain style of tent or a permanent tent on site may be required at some sites, such as country clubs and gardens, while other venues, such as backyards, may allow you to choose from a variety of tents to fit your needs and budget.

Working with a trustworthy tent rental provider will ensure that you select the most appropriate tent for your event’s location, size, and style requirements. Listed below are some of the most prevalent types of wedding tent structures that are available to rent:

Frame Tent

A frame tent is supported by a metal frame and is one of the most adaptable constructions for an outdoor tent wedding, since it can be set up on almost any sort of ground, even tougher surfaces such as concrete or wood. It is also one of the most affordable options. In addition to being freestanding, frame tents are popular since they do not require the use of poles for arranging reception tables and other décor.

Pole Tent

Since its name implies, a frame tent has a metal frame that supports it. It is one of the most adaptable types of structures for an outdoor tent wedding, as it can be set up on almost any sort of terrain, even tougher materials like as concrete and wood. In addition to being freestanding, frame tents are popular since they do not require the use of poles for arranging reception tables and other decorations.

Marquee Tent

This tent style has a peaked ceiling similar to that of a pole tent but does not require the use of center poles. Due to the similarity between the framework of this tent and that of a frame tent, it can be set up on both hard and soft surfaces. When compared to frame or pole tents, marquees are generally smaller in size. They are frequently utilized as walkways or cocktail hour spaces, however they may be merged to make a bigger reception tent.


While a tent is intended to replicate the atmosphere of an outside wedding, you will most likely want some of the amenities of an inside reception – namely, power! If you’re having a tented reception, make sure you budget for a backup generator. In this way, you can reliably run a heating or cooling unit (depending on the season), illuminate the tent if your reception will last into the evening, and set up an outdoor catering space (likely in a separate tent) so that your guests can dine on properly prepared food if there isn’t an indoor kitchen nearby.


Most certainly, if you’re thinking of having an outdoor tent wedding, you’ve looked on Pinterest for design ideas. The use of a tent may accommodate nearly any décor, theme, or color palette you choose, whether you want a country-inspired rustic wedding, a romantic garden wedding, or an extravagant, chandelier-filled beautiful wedding. However, each has its own set of monetary and logistical problems. “There are many different types and materials available for wedding and party tents. “A simple white vinyl frame tent is probably the most common and cost-effective option, but other alternatives include a clear top tent, sailcloth tent, and fabric tents,” explains Prindle.

Your florist may assist you in selecting the appropriate decorations, which may include tablescapes, centerpieces, and other elements.


It turns out that a tent, on its own, is not necessarily the most visually appealing building. Draping cloth over the metal frame of a frame tent and the poles of a pole tent provides an exquisite ambience for any event. Voile is perhaps the most commonly used fabric for draping, while other materials such as chiffon, organza, and poly textiles may also be employed. Because there are several inventive methods to utilize fabric to create a dramatic impact, work together with your rental provider, florist and event designer to establish the most appropriate draping technique for your needs.


When arranging the arrangement of an outdoor wedding, keep in mind the number of people you expect. You should make sure that your guests don’t have a long walk between the wedding ceremony and the reception if you’re not being married under a tent. And don’t forget that your guests will require the use of the restroom! Make sure there are portable toilets or indoor facilities nearby—and think about renting walkway tents to get people off the ground. Customers will be dissatisfied if they have to trek to the restroom in the rain, cold weather, or snow, according to Elliotthaus.

Dress Code

In the event that you wish for your visitors to dress up, keep in mind that many of them will be wearing high heels, which will result in their stilettos sinking into the grass. A muddy floor may also damage jeans, gowns, and even a wedding dress if it rains – or worse, cause a visitor to trip and fall on the slippery surface. Adding a flooring to your wedding tent if it will be put on grass is something to consider, says Christine Terezakis of Dreamday Weddings and Events in Palm City, Florida.

Besides that, a subfloor provides a more stable and level basis for furnishings and for visitor activities.” With a variety of flooring alternatives to choose from, including wood, carpet, synthetic grass, and transparent acrylic, it’s simple to choose a subfloor that complements your décor.

When your well-heeled guests move away from the subflooring, they may put these on to keep their feet from sinking into the grass beneath them.

Venue Rules

Before you sign on the dotted line, be sure you understand the laws and restrictions of the wedding venue you’ve chosen. Is it feasible to erect the tent many days in advance of when you need it? If it rains in the days leading up to your wedding, this will keep the ground from being soaked. Is there any kind of sound ordinance that prevents you from playing music after a specific time of day?

There isn’t a designated area for the caterers to set up an on-site kitchen, is there? Make certain that the vision you have for your wedding is compatible with the restrictions of your wedding site.

Rain Plan

Check the laws and restrictions of the wedding venue you’ve chosen before signing on the dotted line. What if you need the tent to be put up a few days ahead of time? Should rain fall in the days preceding up to your wedding, this will shield the ground from damage. Does your city have sound regulations preventing you from playing music after a particular time? There isn’t a designated area for the caterers to set up an on-site kitchen. Check to see whether the vision you have for your wedding is compatible with the restrictions of your wedding site.

Your Stress Level

Check the laws and restrictions of your selected wedding venue before signing on the dotted line. Is it feasible to put up the tent a few days ahead of time? If it rains in the days leading up to your wedding, this will keep the ground from becoming muddy. Are there any sound ordinances that prohibit you from playing music beyond a particular hour? Is there a location for the caterers to set up an on-site kitchen if they choose to do so? Make certain that the vision you have for your wedding is compatible with the limitations of your wedding site.

10 Things You Must Do If You’re Having a Tented Wedding

It is easy to see why brides, grooms, and wedding planners alike choose tented weddings: the ambience, the warm feeling, the sense of intimacy, and the fact that everyone in attendance (as well as all of the wedding décor) is secure and sheltered from the weather. A wedding structure, however, is nothing like putting together the tent that you and your fiancé use when you go camping with your loved one. It entails a significant amount of effort, as well as extensive preparation and planning. An enormous number of things must be taken into account before deciding on a tented wedding.

When it comes to clear top tents, for example, the see-through construction is excellent for bringing the outside inside your event, but it also functions as a greenhouse, trapping warm air and posing a threat to those delicate flowers that need to be protected from the elements.

1. Plan for a Hefty Bill

In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into a welcoming environment for your wedding reception.

2. Pick a Model

Don’t only think about what you want to look like; also think about other crucial factors like the weather, the decor, and the usefulness of the place. Pole tents are made of vinyl or sailcloth and have peaks that are generated by center poles. Structure and frame tents have an open steel shell that can hold heavy equipment, such as large speakers, while yet remaining lightweight. Clear tops are sleek and contemporary, and they provide a clear view of the surrounding scenery.

3. Find the Right Spot

The perspective should be prioritized, as well as how large the tent seems in proportion to its surroundings; it should not take up the entire plot of land.

Not forgetting to find a level surface at least 10 feet away from any structures (for the stakes).

4. Know Your Venue’s Rules Before You Book

Is it possible to stake straight into the ground? Is there a limit on the amount of noise? When will you be able to begin setting up? That final one is critical since putting together a tent may take anywhere from one to four days depending on how complicated it is.

5. Reserve It Early

The supply of types and sizes available from rental providers is limited; thus, arrange a rental as soon as you have a confirmed date and a clear idea of the number of guests you will be expecting—no later than six months before the wedding.

6. Get the Proper Size

A tent that is either too large or too tiny might disrupt the flow and atmosphere of your event. For a seated meal with dancing, a basic rule of thumb is to allocate 18 square feet of tent space per participant. Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room.

7. Have a Rain Plan—and Don’t Forget the Walls

When the weather is beautiful, you may leave the tent doors open. However, if you need to keep the elements out, make sure you have wall paneling available as well as a strategy that can be implemented swiftly.

See also:  How To Wash A Tent In A Washing Machine

8. Consider Flooring

If you don’t want the women to destroy their heels, cover the ground with wood flooring, sisal carpet, or Astroturf (an economical choice) in a neutral color. Grass is the cheapest alternative.

9. Think Hard About the Temperature

Nothing is more miserable than being confined to a tent in the middle of August with no access to air conditioning. Air conditioners or heaters may be required depending on the date of your event to keep everyone comfortable.

10. Do a Sound Check

However, although the music will be lovely and loud on the dance floor, what will be played throughout dinner? Make sure your DJ or band performs a test run to verify that visitors who aren’t in the room can hear them as well.

How to Plan a Spectacular Tented Wedding: 6 Tips

Having a beautiful outdoor wedding overlooking a lovely landscape is something every couple dreams about. But what if you’re worried about keeping your guests safe from the elements? Alternatively, perhaps you have your heart set on a garden celebration at your family home where there isn’t a suitable building available. A tented wedding can be the perfect solution for you. Tented weddings are one of our favorite types of events here at HauteFêtes. In addition to being a practical method to hold your party outside or nearly anyplace, they can also help to create an intimate and joyful ambiance if they are designed properly.

After all, tent receptions are far more complicated than their non-tented counterparts, and they present their own unique set of logistical and financial difficulties.

If you are planning a tented wedding for any reason at all, take a look at these six ideas to help you prepare and guarantee that your event is nothing short of outstanding.

1. Plan for a Higher Budget

You may use a tent to change your reception venue into something magnificent and hospitable in a variety of ways. Tents, like a blank canvas, allow you to bring your wedding idea to life without having to limit yourself to the limitations of a traditional site. While tented weddings are beautiful and inspiring for the creative bride, they may be expensive, especially if you’re already paying site fees and updating your decor and rentals. When arranging a tented wedding, you are responsible for all of the expenditures associated with transforming a bare area into a warm and inviting environment.

  • When planning a tented celebration, keep in mind that, in addition to the main tent, you’ll probably want to include a kitchen tent to keep the food as near to the guests as feasible.
  • Finally, there are expenses associated with fire inspections to consider.
  • Working with your wedding planner ahead of time can help you determine the exact expenses of your high-end tented wedding, whether your budget is flexible, and how to prioritize your wedding components.
  • With our assistance, you can safeguard your investment and make wise financial decisions that will allow you to enjoy the tented wedding of your dreams.

2. Consider Your Guest Experience

For a tented wedding to achieve high levels of atmosphere, intimacy, and comfort, a great deal of thought and planning must be put into the event. Many of these concerns might have an impact on the overall visitor experience as well.


There is a significant amount of foot traffic entering wedding tents, and that is only after the tent has been set up by your service workers and guests. Except if you’re working on concrete, your flooring is going to absorb a lot of punishment. As a result, consider including flooring in your tent as part of the overall design of your tent. Choosing the right flooring for your wedding reception may make a significant impact. While it might be pricey, it may be well worth it to elevate your celebration and ensure a great guest experience.

In order to guarantee that the ground is level, you’ll also need to consider in a subfloor.

It keeps your environment dry, snug, and personal, and it prevents your guests’ heels from sinking into the grass or their dress or pant hems from becoming ruined. In addition, depending on the material utilized, you may not require a separate dance floor if your tent is completely floored.

Check the Temperature

While tents can be an excellent option for shielding guests from the weather, they can also have the opposite effect if not used with care and thought. When you’re imprisoned inside a tent in the middle of winter, or locked indoors with no air conditioning in the middle of summer, there’s nothing worse. Depending on the date and season of your event, you may need to install air conditioners, fans, or heaters to your tent to ensure that your guests are comfortable throughout their time there.

Sound Check

We know it seems insignificant, but trust us when we say that testing the noise levels within your tent may make the difference between a flawless event and one where everyone leaves with ringing in their ears afterward. Consult with your band or DJ to ensure that the music throughout dinner is played at a volume that allows guests to converse while also kicking it up on the dance floor to create an atmosphere of celebration and enjoyment.

3. Pick a Tent Model that Complements Your Vision

Wedding tents are available in a variety of materials, designs, shapes, sizes, and price ranges. When organizing your tented wedding, collaborate with your wedding designer and planner to ensure that you choose a tent that complements your aesthetic vision. Additionally, while deciding on the form and size of your tent, consider your guest count, the available space at the venue, and the design aspects.

Frame Tents with Hip Ends

Wedding areas are frequently accommodated by frame tents with hip ends that slope in all directions from the center. They are available in a range of sizes and are capable of withstanding strong winds if necessary. Due to the possibility of water drainage around the tent perimeter during bad weather, a subfloor and flooring are recommended as an alternative to these designs.

Frame Tents with Gable Ends

Frame tents with gable ends (also known as “losberger” tents) feature two flat, vertical ends and are easier to build than other types of tents. They also prevent water runoff. In the same way as hip end tents give substantial shelter from the weather, gable tents do the same. Additionally, frame tents provide you with the opportunity to express your creativity by adding wood paneling to the inner structural poles or experimenting with different draping techniques for a more modern appearance.

Sailcloth Tents

With its peaks and wooden tent poles on the interior, sailcloth tents offer a whimsical touch to any area. They are particularly effective for summer events where severe winds and rain are unlikely to be a problem. Due to the fact that they are constructed using stakes and ratchet cables, they require many more feet of staking space around the perimeter than a traditional frame tent.

Clear Tents

Clear tents provide a more open feeling than traditional tents since they do not have internal structural columns. They may be secured in a variety of ways to ensure that they are resistant to harsh weather. In addition to providing views of the surrounding countryside, a clear tent may operate as a greenhouse by retaining warm air, which makes it difficult for florists to utilize wilt-able flowers and merchants to put up and break down their displays.

When it comes to selecting the proper tent for your event, there are a number of factors to consider. However, once you’ve completed the task, the real enjoyment of the design may begin.

4. Know your Wedding Venue’s Tenting Rules

Not all wedding tents are made equal, and not all wedding sites are created equal, either. If you have your heart set on a tented reception, work with your full-service wedding planner to find a location that is tent-friendly and familiarize yourself with its restrictions before booking your tent. What characteristics distinguish a place as “tent-friendly?” When doing site visits, the following are some questions to keep in mind: Is it possible to set up wedding tents at the venue? Because it will affect whether or not you choose a location for your tented wedding, this is the very first question you should ask yourself.

  1. It’s common for a venue to allow a tented reception; however, all music must be finished by 10:00 pm, and you’ll need to reserve a second place for an after-party–either at the venue or somewhere else–to accommodate your guests.
  2. Consult with your wedding planner and a tenting specialist to confirm that the location can accommodate the size of tent required for your guest count, as well as your wedding vendors and their set-up requirements, a food tent (if necessary), and a generator if the weather permits.
  3. The distance between the site and nearby structures, as well as a suitable perimeter for staking, level ground, and the potential of installing a raised flooring, are all critical considerations.
  4. Despite the fact that this is not a deal-breaker, it is useful to know whether or not you may have additional tent set up days prior to your wedding, and whether or not your venue costs you more for those days, for planning purposes.
  5. This is also the time when your wedding planner will want to conduct a lighting test for the tent.
  6. However, although many of our couples have discovered private houses and estates to give the flexibility necessary for tented weddings, at HauteFêtes, many of our couples have chosen designated wedding venues to create a magnificent background for their special day.

5. Incorporate Your Wedding Tent into Your Wedding Design

It goes without saying that your wedding tent is an expensive piece of equipment that should be considered vital to your entire wedding decor. For example, a frame tent with bespoke ceiling draping may be used to create a ballroom-like atmosphere for a more conventional wedding; whilst a sailcloth tent can be used to bring an easy elegance to a garden or seaside type wedding. Consider the type of light fixture you want to use as well: crystal chandeliers, wrought iron lanterns, or rattan pendants will all have an impact on the overall appearance and feel of your tented wedding.

A seaside wedding might benefit from the usage of sisal to provide texture.

However, it is the design components of wedding tents that we enjoy the most, rather than the practicality of wedding tents throughout the planning phase.

Consider teaming with a full-service wedding designer and planner, such as HauteFêtes, to develop a coherent style that represents your wedding vision and smoothly fits your wedding tent into your overall wedding decor.

6. Don’t Wait Until the Last Minute to Book Your Tent

A wedding tent is the most important piece of equipment for any outdoor event, and it should be chosen early on in the process. Most likely, if you’re planning an outside wedding and anticipate rain as a potential concern, other couples are feeling the same way as you. Tent rental businesses have a limited quantity of different tent types and sizes, so preparing ahead of time can help you avoid late fines and a lack of available inventory. The cost of a tented wedding reception is significantly greater than the cost of a traditional wedding reception, but it is well worth the investment if it is planned and done well.

Plan a Spectacular Tented Wedding withHauteFêtes

For your special day, we at HauteFêtes have years of experience in the planning, design, and implementation of the greatest tented wedding experience possible. We will assist you in selecting the ideal wedding site and tent for your celebration, while incorporating your vision into every area of the design and style of your event. Aside from that, our years of knowledge can assist you avoid making costly mistakes and incurring unforeseen fees, which are all too usual when arranging a tented wedding reception.

As your wedding partner, we will guarantee that you and your guests enjoy a wonderful tented wedding experience that is both stylish and unforgettable.

How to Organize a Tent Wedding

The fifth of May, 2020 Tents are the best option. Having a tent wedding is something you want to do, but you’re not sure where to begin? Even while planning a tent wedding may seem scary, our professionals at American T ent know just how to put together the tent wedding of your dreams, and it isn’t quite as tough as it appears. On your big day, we’ll be there to coach you through every step of the process and make sure you’re fully prepared to blow your guests away with your creativity. Here’s our comprehensive guide to planning an outdoor tent wedding, including everything you need to know about setting up the tent:

Determine Your Budget

Traditional pop-up tents for a few hundred dollars are ideal for less formal backyard weddings, but gigantic pagoda tents cost upwards of $2,000 and give a beautiful setting for your special day are available as well. You’ll also need to know how big your tent will need to be in order to get an accurate pricing quote. Many couples believe that the size of their wedding tent is solely decided by the number of guests attending; however, extra tables and seating configurations must be factored into the total size as well.

Find the Perfect Venue

One of the most significant advantages of renting a tent for your wedding is that you may have your reception virtually anyplace! The use of a tent will help you achieve your chosen wedding style, whether you’re hosting a lavish celebration in an expansive location or an intimate gathering for your closest friends and family.

In order to keep expenses down, here are some of the greatest alternatives for your outdoor location if you’re on a budget:

  • Outdoor weddings might be the perfect place for your special day provided you have enough space. You’ll have the comfort of being familiar with your location, and you’ll most likely have a lot of additional space in your home for your complete bridal party to get ready in the processional. By using a tent in your backyard wedding, you can assure that the day will be wonderful, rain or shine, while yet maintaining an exquisite atmosphere in a little space. Beach weddings are a great option if you live near a body of water, even if it isn’t the ocean. A beach wedding may be a beautiful background for your wedding photos. Get as close to the beach as possible for the ceremony, and then escape to a nearby grassy spot for your celebration afterward. The greatest thing is that many beaches are open to the public, so you won’t have to spend exorbitant sums of money to reserve a location this way. As an added bonus, you won’t have to spend a lot of money on decorations because your site already has a stunning background in the form of water. University campus- Many couples meet and fall in love while attending college, and they have wonderful recollections of their time there. So why not have your wedding there? The majority of colleges and universities, large and small, have the room and capability to stage a wedding, particularly in the outdoors. Take advantage of the distinctive architecture and personality of your college and incorporate it into your wedding for a venue that is extra-special and meaningful
  • And In the end, but certainly not least, if you’re searching for a stunning outdoor site that won’t break the bank, consider reaching out to any local gardens or museums in the region for assistance. For a fraction of the cost of a traditional wedding venue, most of these nearby locations will provide stunning, immaculate outdoor settings that will create an enchanting atmosphere for your wedding.
See also:  How To Increase Humidity In Grow Tent Without Humidifier

Choose Your Tent

As soon as you’ve determined what type of wedding you’ll be having by following the procedures outlined above, it’s time to pick which tent you’ll be employing for your reception! Not all tents are created equal, and there are a variety of possibilities depending on the type of environment you want for your event. Here are a handful of the most popular wedding tents to choose from:

  • Clear-top tents- Because of their see-through clear tops, these tents add a unique aesthetic to your event area. This may create a romantic atmosphere during your wedding, as guests will be able to dance beneath the stars while still being able to see what’s going on outside the tent. Frame tents- These tents are a traditional alternative with white canvas and airy interiors, and they are available in a variety of sizes to accommodate weddings of virtually any size. An inexpensive pop-up tent is the ideal solution for modest wedding receptions or more intimate gatherings on a tight budget. The fact that they’re so simple to set up means that you may opt to utilize just one, or set up multiples throughout your venue to allow your guests plenty of room to move about. In order to provide the greatest guest experience and the most extravagant venue choice, a pagoda tent may allow you to construct various “rooms” within your tent, such as high-peaked domes and interiors that will make the entire venue swoon-worthy
  • And

How to Decorate a Tent Wedding

It’s time to get creative with your decorations! It’s one of the most appealing aspects of renting a tent for your wedding location since it provides a blank canvas that can be converted into almost any design or theme for your special day! The following are some of the most effective actions to take if you already know you want an outside setting but aren’t sure how to design a tent for your wedding reception.

  • Decorate the entrance to your wedding tent- Making a beautiful entrance for your guests to walk through is the quickest and most affordable way to instantly upgrade your wedding tent. This will provide your guests with an excellent opportunity to take photographs in front of your beautiful venue, as well as of yourself, and it will make your entrance even more memorable! The best part about entrance decorations is that they don’t have to be complicated or extravagant in order to appear as though you put a lot of time and effort into making them look beautiful. Simply adding some curtains and draping them across the entrance, creating a frame of flowers and greenery, or adding simple lanterns can transform an ordinary entrance into something spectacular. Incorporate lighting-Incorporating lighting is another quick and easy way to personalize a basic tent and make it your own. With the addition of lighting to your wedding tent, you can create the atmosphere you desire for your wedding reception. Add blue lighting for a romantic night under the stars, red and orange lighting for a dreamy night under the stars, and the possibilities are endless! The most advantageous aspect of lighting is that it can be accommodated within any budget. Simple string lights can create a dreamy atmosphere for a small backyard wedding, while industrial backlighting can completely transform the atmosphere of the event. In either case, you’ll want to have special lighting in your camper. Feature a special ceiling decoration if you want to make your wedding tent even more memorable for your guests. If you want to draw your guests’ attention upwards to a special ceiling decoration, you can do so. Lanterns can be hung at different lengths, which will also provide additional lighting. Alternatively, you can go even further and hang drapery from the ceiling, which will make your tent appear both extravagant and comfortable for your guests while not taking up any additional space. A focal point can be easily created with the help of a tented rental event. Pole tents are generally distinguished by the presence of beautiful wooden poles that support the entire tent, including the center, and can be excellent choices for decorating and attracting the attention of your guests. Alternatively, you can create a super-special set up for you and your bridal party and turn your table into a focal point in and of itself. The benefit of doing so is that you can decorate the entire event without having to go overboard on every single table.

Hopefully, you will have a wonderful time organizing your outdoor wedding and designing the tent location of your dreams! In order to supply you with high-quality tents for your event, American Tent is always delighted to assist you. Please contact us if you are interested in purchasing a beautiful tent for your wedding reception.

What You Need to Know When Planning a Tented Wedding

Begin by visiting the wedding venue before to the big day. According to Aleah and Nick Valley, proprietors of ValleyCompany Events, “some tented private house weddings have a great setting on a body of water or snuggled in between a garden or mountain, but the footprint for the tent is slim or problematic.” Always consult with your tenting provider and event planner before visiting the site (or three!) to ensure that the tent can be anchored or weighted appropriately.

Be sure to account for walking space for visitors as well as water and electricity cables when measuring the space.

In the event that you are planning an outdoor ceremony or service, Gina Jokilehto-Schigel, owner and creative director of Shi Shi Events, recommends using your tent as a “Plan B.” The ceremony will be faultless regardless of the weather if you think about how your reception tent may be configured to accommodate it.

3 Make use of your imagination when creating your design.

As Krug points out, “the concerns about a typical place being either too tiny for comfort or too huge to feel intimate are no longer a concern.” Along with wood tables and chairs, you may create an ethereal atmosphere by placing plants along the edges of your tent’s walls.

Britt Cole and Francie Dorman, co-founders of 42 North, say they “always enjoy a hanging floral display,” and they go on to state that “this one done by Lillibet was an explosion of color that was suitable for this couple’s mid-summer wedding!” Incorporate a bright floral structure into your design strategy to create a focal point or to provide a splash of color to your all-white tent.

  1. “Work with a planner who is familiar with tents,” says Chelsey Morrison, owner and main planner of Gather Together.
  2. It’s critical to employ a staff that is familiar with tents, terrain, and unforeseen weather conditions.
  3. Diana Venditto, owner and creative director of Eventi FloralEvents, adds that tents are generally accessible from most locations around the perimeter.
  4. This will assist guests in determining which direction the area is intended to be originally viewed from, traversed through, and enjoyed by them.
  5. 7Pay attention to the lighting.
  6. According to Jeannette Tavares, chief creative director of EVOKE, “we want for our lighting sources to also be design features, such as chandeliers.” She also underlines the need of illuminating outside bathrooms and transit pick-up places.
  7. 8Consider your alternatives.

Events, are an excellent choice for both small and large gatherings.

Heightened ceilings offer the sense of a larger room while also adding a humorous touch to the overall design.

In order to organize a tented event successfully, Allyson Joseph, principal of Bob Gail Special Events adds that understanding temperature is essential.

10 Create a well-thought-out meal for your guests.

According to Stair, “Think about the weather and the time of year; there are certain meals that just don’t stay up well in particular temperatures and situations.” Before making a decision on a certain menu item, consult with your caterers for their recommendations.

As Kara Stutzman, sales manager atPippin Hill FarmVineyards, suggests, “If you’re having a tented wedding, offer the kids their very own sweet spot to celebrate with kid-friendly beverages and activities.” Our favorite tip for keeping the kids interested and included is to set up a tented teepee.

For this summer wedding, the bride and groom desired a sophisticated black-tie occasion, so Laurie Arons, owner of Laurie Arons Special Events, created a tent design that was both sophisticated and exquisite.

13 Keep the weather in consideration when making decisions.

According to Kristin Doggett, co-founder and creative director ofBellafare, “While a lovely bright day is the ideal backdrop for an outdoor tented wedding, what will the ambiance feel like if it’s chilly outdoors or pouring rain?” For this event, white-washed hardwood tables and chairs, as well as bits of airy décor, provided the appropriate basis for an ethereal atmosphere, despite the uncertainty of dismal weather conditions.

  1. 14 Consider the option of a covered ceremony.
  2. “Height is the name of the game here, so it’s either go big or go home,” Cole says of the competition.
  3. 15Create a cover for ugly poles.
  4. “Adding greenery to the top of the pole draws your eyes up.” “Now, rather than being a hindrance, they really contribute to the wedding vision!” Keegan expresses himself.
  5. It is not necessary to approach tents in a different manner than other more conventional event settings just because they are temporary in nature.
  6. The arrangements of loose greenery on each tablecloth were complimented with a greenery display that hung from the ceiling.
  7. In the words of Lindsay Merhege, event planner at Fox Events, “clear-top tents allow you to enjoy any outside location while still establishing a designated place for the reception.” Showcase your setting and draw attention to the visually appealing features of your venue’s surrounds.

18 Draw attention to a design that emphasizes less is more.

This modern reception is described as “Nordic-inspired; stripped down with natural features” by Frizzie, who designed it.

A design focus point will not only serve to direct your guests’ attention away from other design components you want to highlight, but it will also provide a distinctive feature to your final photographs.

20 Keep your design style consistent.

With the right mix of decorative features such as lighting, draping, and florals, “your wedding style can still be showcased throughout your tent,” says Christen Ryan, founder of Ryan Designs.

According to Lori Stephenson, owner ofLOLA Event Productions, “When thinking about a tented wedding, keep in mind that the possibilities are unlimited because you’re essentially building your own venue from the bottom up.” Not only should you embrace the interior of the tent, but you should also take advantage of the opportunities that the outside of the tent may give.

“To welcome guests into the next part of the evening at this wedding, Mindy Rice Design and I built a walkway of lighting lanterns, arranged magnificent flower arrangements and gorgeous trees around an illuminated draped entryway,” explains Rosemary Hattenbach, creative director of Rosemary Events.

Allix Cott is a fictional character created by author Allix Cott.

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The Aisle Guide

There are a few things you should know before saying “I do.” Generally speaking, we recommend that you employ a trained expert for your wedding services, but this is especially crucial if you are organizing a tented wedding.

A Tent Is A Tent

However, when it comes to renting a tent, there are a few extremely crucial factors to consider before making your final decision. Tent rental businesses are not all the same; do your homework and look past the price when choosing a company. You may notice a broad variety of variances in the quality or age of their tents, as well as in the way they install them and the advise they can provide you with. Frame tents, pole tents, and clear top tents all have their advantages and disadvantages, which might vary based on the region, season, and time of year of your event.

See also:  How To Tear Down A Coleman 10' Tent

Starting from Scratch

In order to plan an outdoor wedding under a tent, you must start from the ground up and consider factors such as available space, how level the ground may be, proximity to the ceremony if the ceremony is on site, where guests will be able to park and how they will get to the space, and the availability of restrooms. Additionally, you will need to consider the availability of water, electricity, and a space that may be used as a kitchen. If you’re arranging your wedding without the assistance of a wedding planner, be sure to check with your caterer, DJ, lighting company, and other vendor partners to ensure that you’ve covered all of their requirements as well as your own.

More Space Than You Might Think

Depending on the number of visitors and the activities being held beneath the tent, the quantity of clear open area that is free of impediments and level for installing a dance floor and tables increases. While your wedding planner and tent rental provider can assist you in determining what will fit in the area you have available, the following is a short reference to some popular usage and the space requirements associated with them.

Type of Event Space Needed Per Person
Stand Up Cocktail 7.5 sq. ft / person
Cocktail Partial Seating 10 sq. ft. / person
Sit Down Dinner 15 sq. ft. / person
Ceremony/Theater Rows 5-6 sq. ft. / person
Dance Area 2 sq. ft. / person

Victoria Rayburn Photography provided the image for this post.

Check and Double Check

Check for sprinkler lines, power and gas lines, and other underground utilities if the business installing your tent is staking the tent. The result of driving a spike through any of those is potentially catastrophic. Visionari Photo provided the image used here.

Safety First

Not all localities need a safety inspection by a fire marshal; nonetheless, your tenting provider should be aware of the regulations based on the location of your wedding reception. As an example, not all tenting businesses provide fire extinguishers as part of your tenting package, and while this may incur an additional expense, it is something you do not want to be without if possible. When planning a tented wedding, keep in mind that candles should only be used in glass containers and that sparklers (if permitted) should only be used outside of the tented area.

Stakes or augers that are pulling out of the ground; tent weights that are shifting; and loose poles, ropes, or straps are examples of this. If you find any of these things happening, call the rental company right once to report them. Craig Warga Weddings provided the image for this post.


Always double check with the tenting provider before hanging or suspending anything from the ceiling while working with a designer for your wedding ceremony or reception. Having a clear grasp of weight restrictions and structural hang points is extremely important for safety, as is knowing what you can and cannot do with regard to décor. Knowing these things can help you avoid having to pay tent damage costs in the future. Photo courtesy ofChrissy Lambert Photography

Monitor the Weather

While a tent attendant is not always required, it is a wonderful idea in many situations. When bad weather strikes, having a well-thought-out backup plan is essential for a tented wedding reception. Thunder and lightning storms may be quite dangerous for visitors who are staying in a tent, so keeping an eye on the weather is a must. You should be able to walk away from your tenting experience feeling certain that you made the right decision. Be safe, not sorry! Rachel Robertson Photography provided the photograph.

Check out The Aisle Guide Marketplace to find the most dependable professionals in your region!

Everything You Need to Plan an Outdoor Wedding

Including the details you probably didn’t consider (such as power generators and rental bathrooms) in order to pull off a stunning, spectacular outdoor event. When it comes to outdoor weddings, there’s something inexplicable about them: the unsurpassed natural beauty of a rocky ocean coast, the romantic tranquility of a botanical garden, the warm familiarity of your own backyard. However, as beautiful as these locations are, there is a great amount of preparation and coordination that goes into preparing an outdoor event.

Take use of our outdoor wedding checklist to make sure you don’t forget anything when preparing your oasis wedding!

Set Up Camp

In order to have a successful outdoor wedding, you will almost certainly need to provide some type of overhead protection for your guests. Tents have the advantage of being able to be pitched almost anyplace, which is convenient. In your favorite park or perhaps outside a beautiful home or estate, depending on where you choose to have your event, stake one of these down. Tents are available in a variety of styles, sizes, and materials, whether you’re planning a formal or informal event. Consult with your local rental provider to determine which type best suits your vision (as well as the limitations of the venue’s space).

Don’t forget to protect it from the elements.

You may also want to consider adding floor surfaces (to level off uneven terrain) and wall panels to your design (to protect against wind or rain).

Because of this, you must ensure that you have a backup indoor plan in place at a nearby reception area or restaurant.

And, if your location is renowned for having unpredictable weather, make sure your wedding insurance plan includes coverage for rain, which might help you recoup at least a portion of your costs if your event needs to be postponed due to bad weather.

Think About the Extras—and Rent Them

Because tents are essentially a blank canvas, you’ll most likely need to add a few finishing touches to your outdoor wedding arrangement in order to make it seem complete. Fortunately, there are a plethora of rental design alternatives to choose from, like textured drapes and tiebacks, wacky chandeliers, and vibrant pillows. Establish your priorities and then determine how you will accommodate the goods at the top of your list while staying within your financial constraints and budget. Keep in mind to inquire about the return policy of any rental seller with whom you deal.

To determine who will be in charge of this, figure up a plan with your wedding coordinator (a great bonus of hiring a wedding planner!) or maid of honor ahead of time, and make sure to include it in the day’s itinerary.

(Confirm whether the venue provides a package deal, as well as how much each extra hour will cost, before booking.) Your team or professionals will require additional time to set up and dismantle down the location due to the tent and rental setup, as well as the addition of flowers and décor.

Transform the Venue Into a Charming Space

Whether you’ve picked a rustic area in the woods, a little backyard, or a large, grassy lawn, add lounge chairs and heaps of cushions to make it more welcoming and comfy. Rather than huge 8 or 10 person tables, organize your dining area with smaller 4-person reception tables instead to give a more personal look and feel. And, of course, enjoy yourself while you’re decorating. Drape cloth from the tent’s ceiling to soften the area or to create “rooms” that are separated from one another. The cross parts of the frame may be used to hang pomanders, and you can add additional embellishments to greet visitors and improve the distinctive style of your wedding.

Using vivid up-lighting and eccentric knickknacks, color-coordinated linens create a really unique atmosphere.

Check that there is a natural flow between the venues if your reception site will also serve as the place for the ceremony and cocktail hour as well.

Set the Mood With On-Point Lighting

Paper lanterns, pinspot lighting, glittering lights, and grand chandeliers may all be used to establish the mood (as well as make it easier for attendees to see one another). Light up the surrounding pathways to make it easier to get to the restrooms. Imagine luminaries and tiny uplights along the walks, and mason jars or tea lights strung from neighboring tree branches to create a warm and inviting atmosphere. Something you might not have considered before? Before you put up your tent lights, you should have an electrician come out and inspect the area.

No one wants a blackout at their wedding reception, and that includes the guests. You may even wish to hire a lighting professional (with wedding expertise) to guarantee that everything remains in position and illuminated throughout the evening.

Take Advantage of the Natural Scenery

It’s likely that one of the primary reasons you’ve decided on an outdoor wedding setup is that you’ve been inspired by the natural aspects of your site. Perhaps you’re erecting your tent in a yard or in an outdoor spot with plenty of green space. Incorporate elements of the surrounding natural environment into your design. Build in comfy lounging areas in the garden, as well as experimenting with the foliage as a backdrop for photographs. Decorating with wildflower cuttings or hanging ornaments from tree branches can provide a natural touch to your table arrangement.

Avoid Uninvited Guests

The last thing you want is for your visitors to unintentionally sit on an anthill or spend the entire evening slapping mosquitoes away from their faces. Check with the venue to see if you can arrange for an exterminator to come in ahead of time and spray or clean the area. If you’re planning an outside nighttime ceremony, make sure to include citronella candles or tiki lanterns on your outdoor wedding checklist to help keep pests at bay and keep your guests happy.

Be Prepared

Even if you can’t influence the weather, you may strive to be as prepared as possible for it. Take into consideration the weather conditions that may affect you and your guests while planning your outdoor wedding reception. In addition to tents, as previously indicated, you may want to consider providing umbrellas to keep your visitors dry as they move from one spot to another during the event. If you anticipate that it will be chilly, consider setting up heat fans and providing warm blankets for your visitors.

Get Creative and On-Theme With the Menu

When you have an outdoor wedding, you have the freedom to be creative with your cuisine selections. Under a tent, you could have a New England clambake, a fiery Southern barbecue, or even a Hawaiian pig roast, depending on your preferences. However, those aren’t likely to be on your list of alternatives for a formal dance function. Regardless of what foods are on your menu, be sure to have enough of cool water and refreshing nonalcoholic drinks on hand—especially if the weather is hot and humid—to keep everyone hydrated.

It is critical to conduct a site visit for your caterer prior to your wedding day to ensure that they are well-equipped to manage the space.

Not to mention the requirement for power and running water, which should not be overlooked.

Last but not least, be certain that your catering provider has prior expertise with tented events.

The caterer will not only offer all of the necessary supplies (saving you the headache of having to hire them), but they will also know how many waiters and waitresses will be needed to guarantee that all of your guests are well taken care of.

Let the Setting Guide Your Music Choices

On the beach, you can’t go wrong with steel drums for seating arrangements. Consider booking a folk or bluegrass band to perform at your garden celebration. It goes without saying that you must ensure that your band or DJ has sufficient electricity to run their equipment. This may include putting in an additional generator to ensure that the lights do not go out in the middle of the celebration. They should be able to tell you exactly what they’ll need to set up at your location before they arrive.

(Hint: Make sure it isn’t in the way of the walkway leading from the kitchen to the dining room tables.) Also, be prepared with the following: Due to the fact that most local regulations do not permit outdoor music to continue late into the evening, do your homework and then commit to a time when the band or DJ will cease operations.

Provide All the Necessities

It is possible that you will want to rent bathrooms even if there are genuine, brick-and-mortar facilities nearby—and no, you do not need to consider renting porta-potties (unless, of course, you prefer them). You may now buy luxury portable restrooms that have amenities such as in-room music, marble countertops, and air conditioning or heating depending on the time of year and the weather. You’ll want to include a few small extras, such as high-end soaps, fresh flowers, and personalized towels, in your gift basket.

Guests will spend less time waiting in line and more time having a good time on the dance floor as a result of this.

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