How Much To Rent A Tent For A Wedding

How Much Do Wedding Tents Cost?

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  • Up to 100 people may be accommodated in a 30×60 pole tent
  • Up to 140 guests can be accommodated in a 40×60 pole tent
  • And up to 200 guests can be accommodated in a 40×80 pole tent.

Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:

  • Flooring, side walls, liners/draping, lighting, heaters, fans, and air conditioning (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)

The following are some questions you should be prepared to ask your wedding venue and tent rental providers before you can determine how much a tent will cost you: In regards to the wedding tent company:

  • Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
  • Does the tent require a permit or is it included in the price
  • What is the cost of the tent rental
  • Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
  • What are your delivery and pick-up rates
  • What size do you propose
  • And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me

In terms of the wedding venue:

  • Here are some suggestions for the wedding location:

A glimpse of some general wedding tent rental costs* is provided below: Depending on size, design, and other factors, a basic tent structure can cost anywhere from $500 for your smallest tent (such as the one you could use for your caterers) to $5,000 or more. Flooring:Tent flooring can cost anywhere from $1.50 to $2.50 per square foot, so plan on spending $300 to $2,000 or more depending on the kind (plastic, wood, etc.) Generator:$500-$1,250 Chandeliers:$50-$500/each Side walls: These are charged by the linear square foot, with prices ranging from $1 to $4 per linear square foot.

A standard estimate for liners in a 40’X60′ tent, according to Pacific Party Canopies, is around $1,080.

REMEMBER: As with other wedding providers, pricing varies widely depending on location (for example, the cost of a wedding in New York City will be far more than the cost of a wedding in Detroit).

  • If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
  • For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
  • This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.

How to Save Money:

  • You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
  • Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.

Are you looking for more specific wedding pricing information? Take a look at how much wedding flowers cost and how much wedding photographers cost to see what you may expect. While we only link to items and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on. Purchasing something after clicking via our links may result in us receiving a commission, which allows us to continue providing you with excellent content! All of our opinions are entirely our own.

Listen to the Woman Getting Married Podcast

As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).

You may be required to do so), so you’ll want to be certain that you factor it into your “cheap and simple” outdoor venue cost as early as possible, and then continue reading. Because there is actually quite a bit (surprise) that you need to know, including:

WHEN TO RENT A Wedding TENT

It’s critical to consider if you’ll need to rent a wedding tent early on in the planning phase to avoid disappointment later on. Consider the cost of a tent while evaluating potential sites, especially if there are no indoor choices available at the time of your search. Renting a tent should be included in the “book your venue” task on your to-do list if you’re considering outdoor venues and there is a greater than remote chance of inclement weather on your wedding date (I believe this applies to pretty much the entire Eastern Seaboard?

When it comes to weddings, tents may be rather expensive (depending on a variety of circumstances, which we’ll discuss below), so be sure to incorporate this into your budget before falling in love with your dream site.

FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED

If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.

A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.

Hooray.

DETERMINE WHAT TYPE OF TENT YOU WANT.

Tents are available for hire in a variety of types, but the most common are frame tents and pole tents. There are three major factors to consider when deciding which style of tent to rent: space logistics, aesthetics, and (of course) your financial constraints. The Advantages and Disadvantages of a Pole Wedding Tent

  • Pros:Pole tents are generally considered to be the most aesthetically beautiful alternative
  • They are the tents that have the sweeping ceiling
  • And they are less expensive. PRO:Pole tents are less costly than canvas tents. PRO:Pole tents will have center poles or impediments
  • CON:Pole tents will be expensive. PRO: There is no need for liner because there is no frame to cover up. Pole tents need less time to put up than other types of tents. CON: The stakes must be driven into the earth. In order to set up a pole tent, there must be enough space on all sides for stakes and anchor ropes (often between five and eight feet on each side).

The Advantages and Disadvantages of a Frame Wedding Tent

  • PRO: It may be built on any surface (asphalt, roofs, etc.)
  • It is lightweight and easy to transport. PRO: Because they can be joined, you have additional design possibilities when it comes to shape and structure, and you can connect various rooms together, such as a pathway from the ceremony to the celebration. PRO: There are no center poles or other barriers in the way. CON: Pole tents are almost always more expensive than canvas tents. INCONVENIENCE: The frame is visible from the inside—many people do not like the way the frame looks, and the remedy is to purchase a pricey liner to conceal it. The disadvantage is that it takes longer to set up. It has the advantage of being able to be left up for an extended period of time (for instance, if you wish to live at your wedding for a while).

THINK ABOUT Wedding Tent EXTRAS…

If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.

  • In movies and publications, you’ll notice gathered, silky-looking cloth used to line the interior of tents. This is a liner. It’s pricey and unnecessary, especially if you choose a pole tent, which is what I recommend. If you really must have a lining, be aware that they might cost up to three times as much as the tent itself! A colored liner is also available, although it will come at a higher price point. (Hint: you can achieve the same effect with lighting for far less money.)
  • Solid walls, transparent walls, cathedral walls (with windows), and fabric walls are the most common types of walls. The average temperature determines whether or not you require walls. If you’re getting married in a hotter region, you can forego the walls entirely. If you live in a colder environment, it is generally a good idea to have walls built. Even if downpours are frequent, walls will assist in keeping things dry. In the cold or rain, fabric walls will not protect you
  • They are mostly for aesthetic purposes. There are several possibilities for flooring, including plain old ground with or without a dance floor, or a whole floor below the tent. Naturally, the least expensive choice is the ground, but there are several disadvantages to doing so. If it rains in the days leading up to your wedding, the ground may become squishy and slippery. It’s also vital to point out that plain ground can be difficult for visitors to walk/dance on in high heels (which is why it’s critical to notify your guests that they would be best served by outdoor-appropriate footwear). If you’re erecting your tent on terrain that’s sloping or otherwise uneven, you might want to consider installing flooring to help level things out. It is possible to get flooring for as little as $1-4 a square foot, which may not seem like much until you do the math! In the event that you are unable to afford full flooring, consider simply installing a dance floor (which will be much, far less expensive). Illumination —If your wedding is taking place at night, you’ll need to provide some lighting for your guests inside the tent unless you want them to have the sensory experience of dining and dancing in the dark. You may use anything from bistro lights strung across the ceiling to lanterns, twinkle lights, can lights hung on the ceiling, or dramatic style stage lights with gels to create the perfect atmosphere for your event. You may also have the lighting set to a dimmer to create a more intimate atmosphere when dancing with friends. Couples who opt to DIY their lighting should be aware that the tent business will not hang them for them and will demand you to remove them before the tent is due to be dismantled before the ceremony begins. The availability of power is another factor to consider when deciding on your lighting options
  • If your location does not have access to electricity, you will need to hire a generator. Heating and cooling —If the weather is expected to be hot, you’ll want to make sure you have some cooling equipment on hand. Because tents are notoriously expensive to air condition, fans are often the most cost-effective choice. Because tents are not sealed nor insulated, they necessitate the use of a significant amount of electricity to remain cool with air conditioning—on the order of an industrial generator. Fans are excellent for circulating the air, and renting huge fans is often a cost-effective option. A tent heater with a thermostat may be rented to warm up the tent if your wedding is taking place during the lower months of the year. It has been brought to my attention that some couples are interested in renting patio heaters to use inside the tent, but I am extremely concerned about this because they can pose a fire risk and take up valuable space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over
  • Tent for catering services — Your caterer may require what is known as a Catering or Cook Tent, depending on the size of the event. Typically located adjacent to the bigger tent, this is a smaller structure where the food is cooked and plated, as well as where items such as dirty dishes and trash cans are stored out of sight from your visitors. Essentially, it’s a little kitchenette. Depending on whether you’re having a food truck wedding or drop-off buffet catering, or if you have another covered place for food preparation, you may not need a secondary tent at all. Confirm with the folks who will be supplying food and/or personnel that you have everything they require. Keep in mind that your catering tent will require lights (which might be industrial or utilitarian in nature) and energy to function properly. Confirm with individuals who will be using the tent if they will require cooling (i.e. fans) or heating based on the time of year and weather conditions
  • And
See also:  How To Get A Free Tent

GET QUOTES!

Now that you have a reasonably good notion of what you’re searching for, you can start contacting rental firms for bids. But where do you begin looking for rental companies to contact? Inquire around; your caterer and venue should be able to supply you with a list of reliable vendors to consider. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results; simply read online reviews to get a sense of who delivers high-quality service and who does not.

When seeking quotations from firms, you’ll want to make certain that the following components are included in the proposal:

  • Having a good concept of what you’re searching for, you may contact rental firms to get estimates. But where do you go to locate rental companies to ask for quotations? Make some inquiries—your caterer and venue should be able to recommend some respectable alternatives. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results
  • Simply read online reviews to get a sense of who delivers high-quality service and whom to avoid. When seeking quotations from firms, you’ll want to make certain that the following elements are included in the proposal:

Also, be certain that you understand and agree with the cancellation and modification policies. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you send over any money, double-check that all of these issues have been addressed in writing. When acquiring a quotation, make sure to inquire about how long the setup time will take.

  1. In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
  2. There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
  3. Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
  4. If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.

Sample Wedding Tent Prices

The Hamptons: Pole Wedding Tent $12,600 for 250 guests, seated dinner, and dancing with a live band

  • Tents: Sailcloth Pole Tent $5,500
  • Clear Sidewalls $675
  • Dance Floor $1,200
  • Stage (for eight-piece band) $675
  • Bistro Lighting $3,100
  • Caterer Frame Tent with Sidewalls $700
  • Caterer Tent Lighting $250
  • Marquee connecting catering to main tent $500
  • Bistro Lights $3,100
  • Main Tent Lighting $250
  • Marquee connecting catering to

Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)

  • $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.

Frame Wedding Tent $2,000 for 125 guests at an outdoor ceremony in Brooklyn. Frame Wedding Tent $2,000 for 125 guests during an outdoor ceremony in Brooklyn

  • 40′ x 60′ Century Pole Tent $1,390
  • 15′ x 16′ Oak Parquet Dance Floor $420
  • 40′ x 60′ Century Pole Tent $1,390

Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent

  • 60′ x 70′ Century Pole Tent $1,875
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255
  • Perimeter Lighting$260
  • Lighting (caterer) $130
  • Window Side Wall$260
  • 20′ x 20′ Dance Floor $575
  • 60′ x 70′ Century Pole Tent $1,875

The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)

  • 60′ x 70′ Century Pole Tent $1,350
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255
  • Perimeter Lighting $240
  • Lighting (caterer) $30
  • 60′ x 70′ Century Pole Tent $1,350
  • 60′ x 70′ Century $240 for a window side wall
  • $460 for a 16′ x 20′ dance floor.

Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.

  • The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
  • 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
  • Dimmer Kit is $25
  • Safety Kit (2 Fire/2 Exit) is $90
  • And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
  • Four tent weight stacks for $60
  • Rooftop installation for $500

Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)

  • The cost of a 30′ by 30′ Century Tent is $500
  • The cost of Event Deck Flooring is $675.

Upstate New York: Round Pole Wedding Tent $2,982 for a 100-person ceremony and cocktail reception.

  • Sperry Tent, 46′ Round, $2,077
  • Sperry Side Wall, Clear, $400
  • Perimeter String Lights, 46′ Round, $225
  • 2 Single Dimmer Switches, $120
  • 2 Pole Lights, $160
  • Sperry Tent, 46′ Round, $2,077
  • Sper

Pole Tent $1,255 for a 100-person ceremony and cocktail reception in Upstate New York.

  • Pole Tent $675
  • Perimeter Lighting $220
  • Side Walls $360
  • 30′ x 60′ Pole Tent $675

REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!

Keep in mind that if you obtain a quotation that appears to be “too good to be true” when compared to the other quotes you have received, the chances are that it is. The majority of rental firms will charge about the same amount.

Your selection should basically come down to who has the most aesthetically beautiful options, as well as who was the most pleasant to deal with over the entire process (because that will seriously come in handy later). This piece was first published in February of 2015 and has since been updated.

Wedding Rentals Cost Guide

The costs depicted in the graph are based on expenditures recorded by hundreds of couples who recently provided price information for this service in their WeddingWire reviews. Vendor experience, degree of expertise, number of event guests, date, and geographic location are all factors that influence pricing. For more information, please visit our pricing page. The information presented reflects the pricing of both event rentals and photo booths.

How much do wedding rentals cost?

The majority of couples in the United States spend between $425 and $1,000 on wedding rentals on average. Tables, chairs, crockery, and other event rentals are all likely to be required for your wedding, among other things. While renting these things will cost you money, it will be far less expensive than purchasing every dish and fork you’ll need for your wedding reception.

What are some typical wedding rentals?

Some wedding venues may offer rentals such as tables, chairs, china, and other items as part of their package prices. Some, on the other hand, do not—or you may not be a fan of the options at your location. Booking a wedding rental provider is an absolute essential in these situations. Wedding rental businesses typically have a larger assortment of things, making it easier for you to pick tables, chairs, linens, and other items that complement your wedding theme and décor. Of course, keep in mind that hiring high-end, unique, or bespoke items for your wedding might significantly increase the cost of your wedding rental.

  • Tables, chairs, a dance floor, linens (tablecloths, napkins, chair coverings, and so on)
  • Drapery
  • Lighting
  • Furniture
  • Audio/visual equipment
  • Tents
  • Vases and other containers
  • And other decorations. China, barware, flatware, and glasses are some of the items available.

How much does it cost to rent a wedding tent?

Especially if you’re having your wedding in an outdoor venue, a tent may be a must-have, both for the comfort of your guests and to protect them from severe weather. There are several firms that specialize in tent rentals, and the typical cost of a tent rental varies greatly depending on the location, but the average beginning price for a tent rental in the United States is $300. It’s possible that you’ll have to pay to reserve a tent in case of poor weather, even if you don’t wind up needing to use one.

There are many different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more.

You’ll want to consult with your tent rental provider to identify the finest sort of tent to hire as well as any additional utilities you’ll want for your special occasion.

How much does it cost to rent a wedding altar?

It is possible to give a distinctive touch and uniqueness to your wedding ceremony by renting a special altar. This is especially true if the altar is covered with flowers by your florist. Many wedding rental firms include altars and arches, as well as chuppahs and mandaps for use at wedding ceremonies.

For an altar or archway in the United States, the average beginning price ranges from $75 to $150. Establishing whether or not an altar or arch will be required for your ceremony, as well as how it will be adorned, should be done in collaboration with your venue, florist, and rental business.

How much does it cost to rent wedding reception tables?

A number of wedding reception tables are available to pick from, based on your wedding style and the sorts of tables that may be accommodated by your location. Square and long rectangular tables, in addition to circular tables, are also (and currently) fashionable alternatives. In the United States, the typical beginning price for wedding reception tables is $8 per table, on average. The shapes and types of the reception tables that will be used at your wedding should be known in advance so that you can establish an appropriate seating chart as well as arrange your wedding décor in advance of the event.

How much does it cost to rent wedding chairs?

A range of wedding reception tables are available to pick from, based on your wedding style and the number of tables that may be accommodated at your site. Square and long rectangular tables are equally (and currently) popular alternatives to the traditional round table. It is common in the United States to start at $8 per table for wedding reception tables. In order to construct an appropriate seating chart and plan your wedding décor, you’ll want to make sure you know what types of reception table shapes and designs will be used at your reception.

See also:  How To Waterproof A Tent

Is labor included in wedding rental costs?

Almost always, labor is included in your wedding rental agreement with the venue. Upon arrival at your destination, delivery personnel from your rental business will take care of the setup and clean up. It’s important to talk about delivery dates with your venue to ensure that your rental business delivers your rental goods at the appropriate time, enabling you ample time to properly set up—as well as time for your wedding florist to adorn your reception space. Don’t forget to give your delivery personnel a gratuity as well.

What are some questions to ask a wedding rental company?

The most crucial thing to look for when investigating wedding rental businesses is a team of specialists that not only have fantastic rental choices, but who you also like and trust. This will help you avoid stress both throughout the planning process and on the big day. Some questions to ask wedding rental businesses include the following.

  • Have you already worked at my venue
  • Have you ever worked with my florist and/or caterer
  • And/or What kinds of rentals do you have available
  • Is it possible to see your products in person at your showroom? Who will be present on the day of my wedding
  • Could you describe the process of setting up and breaking down? What type of rentals would you recommend for my venue and style?

What are some ways to save on wedding rental costs?

Remember that your wedding rental prices can quickly spiral out of control, so keep track of them as soon as possible to avoid them becoming uncontrollably expensive. It is possible to save money on your wedding rentals without compromising flair, thanks to a few easy strategies:

  • Investigate: Speak with a variety of wedding rental providers to learn about their services and prices. Occasionally, you will be able to uncover significant discrepancies in cost for the identical things, as well as discounts. Choose an all-inclusive venue: Venues such as hotels and country clubs may provide all of the rentals in-house, which can save you money by avoiding delivery and other additional fees. Your caterer may also be able to deliver these things at a lesser rate than you would otherwise pay. Provide an accurate guest count: In the days preceding up to your wedding, be sure that your rental business, caterer, and venue all have an exact guest count. The idea of paying for extra seats, plates, or glasses you won’t use is not appealing to you. Chairs that can be used for both the ceremony and the reception: Whether your wedding ceremony and reception are taking place in the same location, see if you can use the same chairs for both the ceremony and the celebration. You might consider holding your cocktail hour in a completely separate area of your venue than your reception, so that your vendors can easily shift the chairs from one area to another. Using elegant linens for every table may be quite expensive, so if you’re on a limited budget, don’t use the super-expensive linens for every table. Instead, use the less expensive linens for every table. In lieu of this, save the lux table covers for your escort card table or sweetheart table exclusively, or mix and match tablecloths so that just a few of your tables are decked out in the really expensive linens.

2020 Average Cost to Rent a Tent

Are you intending to hire tents for a party or wedding ceremony that you’ve planned but aren’t sure how much it would cost to rent a tent? Detailed information about rental tent costs per square foot as well as the typical cost to hire tents for a wedding or an event can be found in this page, so read on! Rental tents typically range in price from $0.65 to $1.40 per square foot of area, with some tents costing much more. When renting a tent of 1515 square foot, the cost would be between $145 and $165 and it would be able to accommodate 16-20 people.

Tent lighting at its most basic level costs $1 to $2 per foot.

You’ve decided to have a wedding ceremony or another major event.

It may be a beautiful bright day outdoors, but there could also be a forecast of heavy rain, in which case you would need to make arrangements for tent rental in advance.

Tent rental services and enterprises enter the picture at this point in time. No matter how many guests are expected to attend an event, there are tents available in a variety of sizes and configurations to suit any number of attendees.

Types of Tents

It is possible to hire numerous types of tents that range in terms of their size, style, and rental cost. The following is a list of the many types of tents:

Sailcloth Tents

Each of these tents is constructed of a lighter, semi-translucent material that allows natural light to filter through during daytime events and shines during evening celebrations. Sailcloth Tents are available in two widths: 40 feet and 60 feet. Sailing tents are the most beautiful of all the tent alternatives, and due of the materials used in their construction, they will provide your wedding or event an intimate vibe that no other tent can match.

Pole tents

In order to maintain their stability, these tents are typically placed onto grass. They contain at least one central pole, but they can also include numerous poles on the corners, which can be decorated with materials such as cloth, flowers, or vines.

Frame tents

A frame tent is more adaptable since it may be used on a variety of surfaces (including grass, asphalt, concrete or a deck). Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles. This will save you time and money.

Cost to Rent a Tent for Wedding and Various Sizes

Tent Size of Tables(8 ft. or 60″ Round) of People Price
15 x 15 2 16 – 20 $160.00
20 x 20 4 32 – 40 $185.00
20 x 30 6 54 – 60 $210.00
20 x 40 8 64 – 80 $260.00
30 x 60 18 162 – 180 $580.00
40 x 40 16 144 – 160 $620.00
40 x 60 24 216 – 240 $820.00
40 x 80 32 256-320 $1,040.00
Capri28 x 28 4 32 – 40 $250.00

Due to the fact that it may be used on a variety of surfaces, a frame tent is more adaptable (including grass, asphalt, concrete or a deck). There are no poles within the tent, which means you can use the extra space inside to set up your chairs instead of having to work around the poles.

How much does a wedding Tent Rental costs?

Please keep in mind that tent rental fees often include tables, which are typically 8ft in length or 60′′ in diameter. Tent rental services include a maximum of 2 tables for a modest size tent of 1515 square feet in size and a minimum of 2 chairs. Remember that tables are necessary to accommodate people, and the size of the tables will have a significant impact on the number of people who can be accommodated in a tent. Will the table be 8ft rectangular in shape or 60′′ circular, which will allow for a greater number of people to be accommodated?

  • Larger tables will, in the end, save space while accommodating a greater number of people.
  • Round tables are regarded to be significantly more sociable than rectangular or square tables because of their circular form.
  • Chandeliers are frequent in tents because they provide both beauty and refinement to the overall design of the structure.
  • Renting chandeliers for a tent will cost anything from $50 to $500.

Chandeliers can offer a special touch of elegance to any occasion. Adding chandeliers to your event will undoubtedly elevate it from a simple tent party to a formal occasion.

Other Materials that add up to theTent Rental Costs:

Tent rental prices for the most part are reasonable. The lowest size costs between $140 and $165 for a 1515 square foot tent. It has adequate space to accommodate 16 to 20 people comfortably. Costs of a generator range from $500 to $1,250 or more, depending on the amount of electricity required. Chandeliers range in price from $50 to $500 each piece, or more, depending on the type of embellishment you pick. Costs of flooring: Tent flooring can cost anywhere from $1 to $3.50 per square foot, so plan on spending between $250 to $1,500 or more, depending on the sort of material you pick, such as plastic or wood.

  1. Installing an air conditioner will cost you money.
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How Much Does a Wedding Tent Cost? Should I Rent or Buy?

Wedding planning is a demanding endeavor. You’d be hard pushed to find many people who would disagree with this statement. The fact that expenses are so high is, of course, a huge source of worry. If you’re having an outdoor wedding, you’ll need wedding tents to keep everything dry. In this case, the question is: how much does a wedding tent cost? Should you purchase wedding tents or should you rent them? A wedding tent can range in price from $400 to $25,000, or even more, depending on its features.

A pretty common 20×20 wedding tent will cost anywhere from $700 to $3,100, depending on the quality of the tent.

What is the maximum number of visitors you need to accommodate?

Is it true that tents are only used for visitors and dining?

Consider some of these elements in further depth to help us restrict our options. After all, pricing isn’t the only aspect to consider when making a purchase decision. We need to be certain that we are purchasing the appropriate tent for the task and that it meets all of our requirements.

Finding the Perfect Wedding Tent Sizes

The size of a party tent is important, whether it’s for a wedding, a BBQ, or a music festival. It is vital to ensure that your party tent is large enough to accommodate your guests as well as your other requirements. Consequently, let’s begin by understanding how to correctly assess our spatial requirements. As a general guideline, you should always make sure that each individual visitor has at least 10 square feet of room to themselves. High peak tents or frame tents of typical size 20×20 have 400 square feet of floor space, plus they don’t have the obtrusive center poles that you’ll find with pole tents.

Furthermore, it goes without saying that individuals prefer having extra space to move around in.

If you’re searching for a wedding tent that can accommodate 150 people, you’ll need an interior capacity of 1,500 square feet.

It is fairly typical for wedding planners to employ many tents rather than a single large party tent for their events.

Choosing a Wedding Tent Style

The size of a party tent is important whether it is for a wedding, a BBQ, or a music festival. The size of your party tent must be sufficient to suit your guests as well as your additional demands. Consequently, let’s begin by learning how to precisely determine our space requirements. As a general guideline, you should always make sure that each individual visitor has at least 10 square feet of space. High peak tents or frame tents of standard size (20×20) have 400 square feet of floor space, and they do not have the obstructive center poles that are seen in pole tents of the same size.

Furthermore, it goes without saying that individuals prefer having greater space to move around.

You’ll need 1,500 square feet of internal area if you’re searching for a wedding tent that can accommodate 150 people.

The usage of many tents rather than a single large party tent is fairly widespread among wedding planners.

  • Pole tents are a cost-effective and attractive option, but their interior area is limited owing to the presence of the center poles. Because they are held up by guy ropes that are tied to tent pegs, they actually expand the total footprint of the tent. Furthermore, pole tents cannot be set up on asphalt without the use of a tent stake driver and then repairing the asphalt with asphalt plugs
  • Frame tents, on the other hand, are more current in their construction. They do not require the use of center poles, pegs, or ropes in order to remain erect. With the help of an atent jack, they may also be set up by a single or a pair of individuals. In exchange, they are more expensive than pole tents and do not have the conventional wedding tent appearance that you would find with pole tents or high peak tents
  • Nonetheless, they are more affordable than pole tents. High peak tents combine the usefulness of frame tents with the classic aesthetic appeal of pole tents to create a unique combination. They do, however, come at a higher price than the other kinds. Even still, if we had to choose just one design of tent as the ultimate wedding tent, there would be no debate: we believe the high peak tent is the only way to go. The style of pop-up tents is more in line with that of frame tents, despite the fact that they are less expensive and easier to put up. Furthermore, they are often smaller in size and may not be perfect for dining. Instead, you might wish to utilize pop-up tents to store wedding gifts or to keep the DJ out of the sun
  • However, this is not required.
See also:  How To Waterproof A Tent For Cheap

The Grade of Your Party Tent

Now, let’s talk about the tent’s grade: is it a commercial tent or a consumer tent? What’s the difference, and why does it matter in this situation? Our Weekender range of consumer-grade tents is ideal for backyard barbecues, birthday parties, and Fourth of July celebrations, among other things. They’ll be perfect for a wedding reception, as well. When purchasing party tents for personal use at home, and you’re wanting to save money, a consumer grade Weekender party tent should work well for you no matter what type of event you’re putting on or where you’re having it.

Their physical strength is intended to withstand the physical stress of being packed into a van or truck and transported, as well as the physical stress of being put up, taken down, and cleaned on a regular basis.

Our Weekender tents are constructed of materials that are comparable to those used in commercial tents. These are high-quality, long-lasting tents that are ideal for use in the house or on the road. Business tents, on the other hand, are the safer alternative for commercial use.

So How Much Does a Wedding Tent Cost at the End of the Day?

Taking into consideration all of these factors, you’ll be able to calculate an approximate cost of a wedding tent. You could anticipate to pay anywhere between $2,500 and $7,000 on a professional, commercial-grade wedding tent as a general guideline, depending on your budget. Most people who are considering whether to rent or purchase a wedding tent should opt to rent rather than buy, according to research. Unless you want to keep the tent after the wedding and use it for outdoor gatherings at your house, renting is most likely the best option available to you.

  1. It’s important to remember the rule of ten rental returns on investment: party tents are often priced so that rental firms receive a return on their investment in as little as ten rentals, or fewer.
  2. You should be able to generate a generally reasonable pricing range for your location based on the facts you’ve gathered and the 10 rental ROI guideline.
  3. We’ll be happy to guide you through the different features of each of our tents and assist you in selecting alternatives that are appropriate for your events, your budget, and your other requirements.
  4. Please remember to inquire with our staff about our fantastic deals and free delivery offers as well.
  5. We’re also available to assist you in locating wedding tents, folding tables, folding chairs, dancing floors or anything else you might need.

How Much is it to Rent a Party Tent? Party Tent Rentals 101

Party tents are an absolute must-have for any outdoor event, whether you’re keeping a cake and gifts out of the sun at a birthday party or seating guests for a huge feast at a costly wedding. However, how much does it cost to rent a party tent? What is the cost of renting a tent for a wedding reception? What information should you gather about party tent rentals before making a reservation? Party tent rentals may be a convenient addition to any event, as well as a lifesaver in some situations.

  • They provide protection from the elements for you and your visitors.
  • In addition, they exude an air of upper-class refinement that elevates even the most basic birthday celebration to a memorable occasion.
  • That sales presentation is sufficient to persuade the majority of consumers that they wish to rent one.
  • Small 10×10 pop up tents may be purchased for $100, while large festival-sized tents can cost as much as $20,000 or even more, depending on the size and features.
  • A normal 20×40 party tent will cost between $300 and $750 per day, depending on the configuration.
  • We were unable to locate any goods that matched your criteria.

In addition to pricing differences across locations, the availability of party tent rentals and your options for renting them will differ as well. However, for smaller events, you should anticipate to spend between $200 and $400, with larger events costing far more.

Finding the Right Party Tent for Your Event

When looking at a party tent or a wedding tent, it’s crucial to evaluate how much space the tent will provide. As a general guideline, you’ll need 10 square feet of space every person who will be attending the gathering. Center poles can have an influence on how much practical room you have to work with inside a pole tent, so keep that in mind when making your selection. In addition, guy ropes are planted into the ground to secure pole tents, which has an influence on neighboring paths. We were unable to locate any goods that matched your criteria.

In related news, what size party tent do I require?

We have an article that covers all of the different tent types in further detail and outlines their advantages and disadvantages.

But, to put it in the most straightforward terms:

  • Pop-up tents are simple to erect, but they are limited in size and are not suitable for big gatherings. Pole tents are visually appealing, but they have a limited number of locations where they may be put up. Even though frame tents may be set up almost anyplace, they need more personnel and are often more expensive to purchase and install. High peak frame tents (also known as “high peak tents”) are beautiful, but they are difficult to erect because of their height. They make excellent wedding tents.

Related:Pole Tents vs. Frame Tents: A Quick Guide to the Different Types of Tents (Part 2)

Buying a Party Tent vs. Party Tent Rentals

Tents for parties may be fairly expensive to hire. In addition, if you’ve looked through our website, you could be thinking whether it makes more sense to look for party tents for sale and buy one rather than paying money for party tent rentals and utilizing them for a limited period of time. It becomes an especially appealing option for those who intend to hire tents for a period of more than one day. After a while, it becomes more cost-effective to simply purchase the tent and do everything yourself, don’t you think?

  1. There’s a good reason why tents are so expensive to rent: they need a significant amount of labor to set up.
  2. It’s physically difficult job that can be downright unpleasant in some circumstances, and it takes a long time to do.
  3. Rental firms often have a large number of different-sized party tents on hand.
  4. And they take care of all of the hard lifting, both literally and figuratively, as well as setting up your tent.
  5. We were unable to locate any goods that matched your criteria.
  6. If you have the storage space, the manpower, and the need for a party tent on a regular basis, we are always pleased to assist you.
  7. For the majority of consumer applications, we recommend that you look at our Weekender series of pole tents and frame tents.

And if you have any concerns regarding the differences between owning party tents and renting party tents, please leave a comment below or contact us at 1-716-832-8368 and we would be happy to assist you!

A Few Other Blogs You May Want to Read

How to Clean a Party Tent: A Guide for Commercial Tent Cleaning The top ten party tent accessories that every professional should own How Much Does it Cost to Purchase a Bounce House? What is the true cost?

10 Things You Must Do If You’re Having a Tented Wedding

It is easy to see why brides, grooms, and wedding planners alike choose tented weddings: the ambience, the warm feeling, the sense of intimacy, and the fact that everyone in attendance (as well as all of the wedding décor) is secure and sheltered from the weather. A wedding structure, however, is nothing like putting together the tent that you and your fiancé use when you go camping with your loved one. It entails a significant amount of effort, as well as extensive preparation and planning. An enormous number of things must be taken into account before deciding on a tented wedding.

When it comes to clear top tents, for example, the see-through construction is excellent for bringing the outside inside your event, but it also functions as a greenhouse, trapping warm air and posing a threat to those delicate flowers that need to be protected from the elements.

1. Plan for a Hefty Bill

In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into a welcoming environment for your wedding reception.

2. Pick a Model

Don’t only think about what you want to look like; also think about other crucial factors like the weather, the decor, and the usefulness of the place. Pole tents are made of vinyl or sailcloth and have peaks that are generated by center poles. Structure and frame tents have an open steel shell that can hold heavy equipment, such as large speakers, while yet remaining lightweight. Clear tops are sleek and contemporary, and they provide a clear view of the surrounding scenery.

3. Find the Right Spot

The perspective should be prioritized, as well as how large the tent seems in proportion to its surroundings; it should not take up the entire plot of land. Not forgetting to find a level surface at least 10 feet away from any structures (for the stakes).

4. Know Your Venue’s Rules Before You Book

Is it possible to stake straight into the ground? Is there a limit on the amount of noise? When will you be able to begin setting up? That final one is critical since putting together a tent may take anywhere from one to four days depending on how complicated it is.

5. Reserve It Early

The supply of types and sizes available from rental providers is limited; thus, arrange a rental as soon as you have a confirmed date and a clear idea of the number of guests you will be expecting—no later than six months before the wedding.

6. Get the Proper Size

A tent that is either too large or too tiny might disrupt the flow and atmosphere of your event. For a seated meal with dancing, a basic rule of thumb is to allocate 18 square feet of tent space per participant.

Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room.

7. Have a Rain Plan—and Don’t Forget the Walls

Inadequate or excessive tent size might interfere with the flow and atmosphere of your event and cause it to become chaotic. For a seated dinner with dance, a basic rule of thumb is to allocate 18 square feet of tent space per guest. Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room completely.

8. Consider Flooring

If you don’t want the ladies to ruin their heels, cover the ground with wood flooring, sisal carpet, or Astroturf (an affordable option) in a neutral color. Grass is the cheapest alternative.

9. Think Hard About the Temperature

Nothing is more miserable than being confined to a tent in the middle of August with no access to air conditioning. Air conditioners or heaters may be required depending on the date of your event to keep everyone comfortable.

10. Do a Sound Check

However, although the music will be lovely and loud on the dance floor, what will be played throughout dinner? Make sure your DJ or band performs a test run to verify that visitors who aren’t in the room can hear them as well.

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