How Much Do Wedding Tents Cost?
Do you have visions of a garden wedding? However, if your wedding venue requires a tent (or if you require one as a weather backup plan), the costs of your wedding tent can quickly add up. While the great outdoors can provide an amazing scenic backdrop for your wedding ceremony or reception, the costs of your wedding tent can quickly add up. If you don’t budget for those extra bucks, your perfect wedding venue may end up costing more than you anticipated. So, how much do wedding tents set you back in terms of money?
There are other simple methods to save a significant amount of money on the cost of a wedding tent, so keep reading!
The first thing you should know about wedding tents is that they can be divided into two categories: pole tents and frame tents.
However, while the materials used to construct them and the forms and patterns of their general structures might differ significantly, you can get a better notion of the type of tent you’re searching for by determining which of the two you prefer the most.
- In most cases, they feature at least one center pole, but many couples choose to have many (which they typically adorn with fabric, flowers, or vines, among other things).
- A pole tent with side walls that look like French windows.
- Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles.
- A frame tent with side walls that open like French windows.
- While you may have a preference for one style of tent over another, you will have to choose the wedding tent type that is most appropriate for your venue.
Sperry Tent Wedding Tent Size: A Sperry Tent Wedding Tent There are a plethora of formulae available to assist you in determining what size tent you’ll want, taking into account factors such as the number of tables you’ll have (square or round), the number of guests attending, and whether or not you’ll have a dance floor, among other things.
However, I would not get too caught up in that because you will most likely receive all of that information from the tent company at your initial visit or phone contact. For your convenience, the following are some general size requirements for pole tents that you might anticipate to encounter:
- Up to 100 people may be accommodated in a 30×60 pole tent
- Up to 140 guests can be accommodated in a 40×60 pole tent
- And up to 200 guests can be accommodated in a 40×80 pole tent.
Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:
- Flooring, side walls, liners/draping, lighting, heaters, fans, and air conditioning (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)
The following are some questions you should be prepared to ask your wedding venue and tent rental providers before you can determine how much a tent will cost you: In regards to the wedding tent company:
- Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
- Does the tent require a permit or is it included in the price
- What is the cost of the tent rental
- Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
- What are your delivery and pick-up rates
- What size do you propose
- And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me
In terms of the wedding venue:
- For the ceremony and/or reception, do I have to rent a wedding tent from a third-party vendor? If not, what is the venue’s contingency plan in case of bad weather? How many hours do I have allotted for setup and break-down time? (It can take 6-8 hours to set up a tent and half that time to take it down, on average). What would be the cost of additional rental hours if they were required
- Is there a power supply for a tent, or do I need to bring my own generator? In what dimensions would we be tenting
- What are the dimensions of the place we would be tenting? Is it mandatory for me to hire a tent from a certain company? And, if not, which ones would you recommend?
A glimpse of some general wedding tent rental costs* is provided below: Depending on size, design, and other factors, a basic tent structure can cost anywhere from $500 for your smallest tent (such as the one you could use for your caterers) to $5,000 or more. Flooring:Tent flooring can cost anywhere from $1.50 to $2.50 per square foot, so plan on spending $300 to $2,000 or more depending on the kind (plastic, wood, etc.) Generator:$500-$1,250 Chandeliers:$50-$500/each Side walls: These are charged by the linear square foot, with prices ranging from $1 to $4 per linear square foot.
A standard estimate for liners in a 40’X60′ tent, according to Pacific Party Canopies, is around $1,080.
REMEMBER: As with other wedding providers, pricing varies widely depending on location (for example, the cost of a wedding in New York City will be far more than the cost of a wedding in Detroit).
- If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
- For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
- This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.
If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the venue. It is possible that you will choose a more costly site that will not require the use of a tent, depending on your budget. For wedding tent rentals, inquire with the wedding venue or caterer about who they recommend. Choose a tent rental provider that has experience with the area and is familiar with the terrain; it’s far better to be safe than sorry.
- You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
- Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.
Please do not include the liner in your calculations. In many cases, these are more expensive than the tent itself, even if they appear beautiful. If you want that drapey effect, a pole tent is a better option. Using fabric walls will increase the cost of the project. If you want to keep the price as low as possible, solid, transparent, or windowed walls are best. It is not necessary to purchase flooring for the entire tent. Consider having only a dance floor instead. Heating is necessary in the winter months (and is very affordable); but, air conditioning is extremely costly (and tent companies rarely suggest you get one).
As a result of the sophisticated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive.
Choose a pole tent instead of a conventional tent to save money.
Listen to the Woman Getting Married Podcast
As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).
Because there is actually quite a bit (surprise) that you need to know, including:
WHEN TO RENT A Wedding TENT
As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a vast number of variables, but the weather will never be one of them. Understandable, understandable. This isn’t what you’re looking for, I get that. No one likes to spend money on a wedding tent or other event tent rental. However, they may be extremely expensive and intimidating to contemplate, particularly at this time of year when the sky is so beautiful.
In that case, you’ll want to make certain that you factor that into your “cheap and simple” outdoor venue cost as early as possible, and then continue on.
FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED
If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.
A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.
DETERMINE WHAT TYPE OF TENT YOU WANT.
Tents are available for hire in a variety of types, but the most common are frame tents and pole tents.
There are three major factors to consider when deciding which style of tent to rent: space logistics, aesthetics, and (of course) your financial constraints. The Advantages and Disadvantages of a Pole Wedding Tent
- Rentable tents are available in a variety of forms, with frame tents and pole tents being the most common. There are three major factors to consider when deciding which style of tent to rent: space logistics, aesthetics, and (of course) your financial capabilities. The Advantages and Disadvantages of Using a Pole Wedding Tent 1.
The Advantages and Disadvantages of a Frame Wedding Tent
- PRO: It may be built on any surface (asphalt, roofs, etc.)
- It is lightweight and easy to transport. PRO: Because they can be joined, you have additional design possibilities when it comes to shape and structure, and you can connect various rooms together, such as a pathway from the ceremony to the celebration. PRO: There are no center poles or other barriers in the way. CON: Pole tents are almost always more expensive than canvas tents. INCONVENIENCE: The frame is visible from the inside—many people do not like the way the frame looks, and the remedy is to purchase a pricey liner to conceal it. The disadvantage is that it takes longer to set up. It has the advantage of being able to be left up for an extended period of time (for instance, if you wish to live at your wedding for a while).
THINK ABOUT Wedding Tent EXTRAS…
If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.
- If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a price quotation from a supplier. These optional options have the potential to significantly alter your pricing quotation. Compared to white tents, clear top tents are a highly popular choice since they are less expensive. Keep in mind, however, that if any part of your event takes place during the day, the sun can transform your transparent top tent into a large, sweating greenhouse if the weather is hot.
If you have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might need or desire before receiving a pricing quotation. These add-ons might cause your pricing quote to differ significantly from what you expect. Compared to white tents, clear top tents are a highly popular choice that often does not cost much more. But bear in mind that if any part of your event takes place during the day, the sun might transform your transparent top tent into a gigantic, humid greenhouse.
- If you have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons might cause your pricing quotation to fluctuate significantly. Clear top tents are a highly popular alternative to white tents, and they normally do not cost much more than white tents. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, hot greenhouse.
Also, be certain that you understand and agree with the cancellation and modification policies. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you send over any money, double-check that all of these issues have been addressed in writing. When acquiring a quotation, make sure to inquire about how long the setup time will take.
- In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
- There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
- Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
- If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.
As an example, here are a few genuine quotations from clients that I have received over the last few years:
Sample Wedding Tent Prices
The Hamptons: Pole Wedding Tent $12,600 for 250 guests, seated dinner, and dancing with a live band
- Tents: Sailcloth Pole Tent $5,500
- Clear Sidewalls $675
- Dance Floor $1,200
- Stage (for eight-piece band) $675
- Bistro Lighting $3,100
- Caterer Frame Tent with Sidewalls $700
- Caterer Tent Lighting $250
- Marquee connecting catering to main tent $500
- Bistro Lights $3,100
- Main Tent Lighting $250
- Marquee connecting catering to
Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)
- $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.
Tent with clear sidewalls ($540), perimeter lighting ($500), full subfloor ($7,200), carpet installed over subfloor ($4,600); 44′ x 83′ sailcloth pole tent ($3,652); clear sidewalls ($540); perimeter lighting (on dimmers ($500); Pole wedding tent for $1,810 in Southeastern Pennsylvania for 100 guests for a buffet dinner and dance (photo above)
- 40′ x 60′ Century Pole Tent $1,390
- 15′ x 16′ Oak Parquet Dance Floor $420
- 40′ x 60′ Century Pole Tent $1,390
Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent
- 60′ x 70′ Century Pole Tent $1,875
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting$260
- Lighting (caterer) $130
- Window Side Wall$260
- 20′ x 20′ Dance Floor $575
- 60′ x 70′ Century Pole Tent $1,875
The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)
- 60′ x 70′ Century Pole Tent $1,350
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting $240
- Lighting (caterer) $30
- 60′ x 70′ Century Pole Tent $1,350
- 60′ x 70′ Century $240 for a window side wall
- $460 for a 16′ x 20′ dance floor.
Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.
- The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
- 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
- Dimmer Kit is $25
- Safety Kit (2 Fire/2 Exit) is $90
- And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
- Four tent weight stacks for $60
- Rooftop installation for $500
Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)
- The cost of a 30′ by 30′ Century Tent is $500
- The cost of Event Deck Flooring is $675.
Upstate New York: Round Pole Wedding Tent $2,982 for a 100-person ceremony and cocktail reception.
- Sperry Tent, 46′ Round, $2,077
- Sperry Side Wall, Clear, $400
- Perimeter String Lights, 46′ Round, $225
- 2 Single Dimmer Switches, $120
- 2 Pole Lights, $160
- Sperry Tent, 46′ Round, $2,077
Pole Tent $1,255 for a 100-person ceremony and cocktail reception in Upstate New York.
- Pole Tent $675
- Perimeter Lighting $220
- Side Walls $360
- 30′ x 60′ Pole Tent $675
REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!
Keep in mind that if you obtain a quotation that appears to be “too good to be true” when compared to the other quotes you have received, the chances are that it is. The majority of rental firms will charge about the same amount. Your selection should basically come down to who has the most aesthetically beautiful options, as well as who was the most pleasant to deal with over the entire process (because that will seriously come in handy later). This piece was first published in February of 2015 and has since been updated.
How Much Does a Wedding Tent Cost? Should I Rent or Buy?
Wedding planning is a demanding endeavor. You’d be hard pushed to find many people who would disagree with this statement. The fact that expenses are so high is, of course, a huge source of worry. If you’re having an outdoor wedding, you’ll need wedding tents to keep everything dry. In this case, the question is: how much does a wedding tent cost? Should you purchase wedding tents or should you rent them? A wedding tent can range in price from $400 to $25,000, or even more, depending on its features.
A pretty common 20×20 wedding tent will cost anywhere from $700 to $3,100, depending on the quality of the tent.
What is the maximum number of visitors you need to accommodate?
Is it true that tents are only used for visitors and dining?
Consider some of these elements in further depth to help us restrict our options. After all, pricing isn’t the only aspect to consider when making a purchase decision. We need to be certain that we are purchasing the appropriate tent for the task and that it meets all of our requirements.
Finding the Perfect Wedding Tent Sizes
The size of a party tent is important, whether it’s for a wedding, a BBQ, or a music festival. It is vital to ensure that your party tent is large enough to accommodate your guests as well as your other requirements. Consequently, let’s begin by understanding how to correctly assess our spatial requirements. As a general guideline, you should always make sure that each individual visitor has at least 10 square feet of room to themselves. High peak tents or frame tents of typical size 20×20 have 400 square feet of floor space, plus they don’t have the obtrusive center poles that you’ll find with pole tents.
Furthermore, it goes without saying that individuals prefer having extra space to move around in.
If you’re searching for a wedding tent that can accommodate 150 people, you’ll need an interior capacity of 1,500 square feet.
It is fairly typical for wedding planners to employ many tents rather than a single large party tent for their events.
Choosing a Wedding Tent Style
Following that, we’ll need to know what kind of wedding tent will be required for your special occasion. We produced a blog post to clarify the distinctions between the four main types of party tents, which you can find here. We strongly advise you to read the blog for more information. But here’s the super-duper-short summary of what happened:
- Pole tents are a cost-effective and attractive option, but their interior area is limited owing to the presence of the center poles. Because they are held up by guy ropes that are tied to tent pegs, they actually expand the total footprint of the tent. Furthermore, pole tents cannot be set up on asphalt without the use of a tent stake driver and then repairing the asphalt with asphalt plugs
- Frame tents, on the other hand, are more current in their construction. They do not require the use of center poles, pegs, or ropes in order to remain erect. With the help of an atent jack, they may also be set up by a single or a pair of individuals. In exchange, they are more expensive than pole tents and do not have the conventional wedding tent appearance that you would find with pole tents or high peak tents
- Nonetheless, they are more affordable than pole tents. High peak tents combine the usefulness of frame tents with the classic aesthetic appeal of pole tents to create a unique combination. They do, however, come at a higher price than the other kinds. Even still, if we had to choose just one design of tent as the ultimate wedding tent, there would be no debate: we believe the high peak tent is the only way to go. The style of pop-up tents is more in line with that of frame tents, despite the fact that they are less expensive and easier to put up. Furthermore, they are often smaller in size and may not be perfect for dining. Instead, you might wish to utilize pop-up tents to store wedding gifts or to keep the DJ out of the sun
- However, this is not required.
The Grade of Your Party Tent
The inside size of pole tents is limited owing to the central poles, which make them a cost-effective and attractive option. Due to the fact that they are supported by guy ropes that are tied to tent pegs, they actually expand the footprint of the tent as well as its overall height. Furthermore, pole tents cannot be set up on asphalt without the use of a tent stake driver and then repairing the asphalt with asphalt plugs; frame tents, on the other hand, are more contemporary in their design and construction.
When employing an atent jack, they may also be put up by a single or a pair of persons.
High peak tents combine the practicality of frame tents with the traditional visual appeal of pole tents to provide a unique combination of usefulness and aesthetic appeal.
But if we had to choose one design of tent as the ultimate wedding tent, there would be little debate: we believe the high peak tent is the best option by a long shot.
They are also often smaller in size, making them less suitable for eating. Instead, you may utilize pop-up tents to store wedding gifts or to keep the DJ out of the sun; however, this is not required.
So How Much Does a Wedding Tent Cost at the End of the Day?
Taking into consideration all of these factors, you’ll be able to calculate an approximate cost of a wedding tent. You could anticipate to pay anywhere between $2,500 and $7,000 on a professional, commercial-grade wedding tent as a general guideline, depending on your budget. Most people who are considering whether to rent or purchase a wedding tent should opt to rent rather than buy, according to research. Unless you want to keep the tent after the wedding and use it for outdoor gatherings at your house, renting is most likely the best option available to you.
- It’s important to remember the rule of ten rental returns on investment: party tents are often priced so that rental firms receive a return on their investment in as little as ten rentals, or fewer.
- You should be able to generate a generally reasonable pricing range for your location based on the facts you’ve gathered and the 10 rental ROI guideline.
- We’ll be happy to guide you through the different features of each of our tents and assist you in selecting alternatives that are appropriate for your events, your budget, and your other requirements.
- Please remember to inquire with our staff about our fantastic deals and free delivery offers as well.
- We’re also available to assist you in locating wedding tents, folding tables, folding chairs, dancing floors or anything else you might need.
Wedding Rentals Cost Guide
The costs depicted in the graph are based on expenditures recorded by hundreds of couples who recently provided price information for this service in their WeddingWire reviews. Vendor experience, degree of expertise, number of event guests, date, and geographic location are all factors that influence pricing. For more information, please visit our pricing page. The information presented reflects the pricing of both event rentals and photo booths.
How much do wedding rentals cost?
The majority of couples in the United States spend between $425 and $1,000 on wedding rentals on average. Tables, chairs, crockery, and other event rentals are all likely to be required for your wedding, among other things. While renting these things will cost you money, it will be far less expensive than purchasing every dish and fork you’ll need for your wedding reception.
What are some typical wedding rentals?
Approximately $425 to $1,000 is spent on wedding rentals by the majority of couples in the United States each year.
Tables, chairs, tableware, and other event rentals are likely to be required for your wedding reception. However, while renting these goods will cost you money, it will be far less expensive than purchasing every dish and fork you’ll need for your special day!
- Tables, chairs, a dance floor, linens (tablecloths, napkins, chair coverings, and so on)
- Audio/visual equipment
- Vases and other containers
- And other decorations. China, barware, flatware, and glasses are some of the items available.
How much does it cost to rent a wedding tent?
Especially if you’re having your wedding in an outdoor venue, a tent may be a must-have, both for the comfort of your guests and to protect them from severe weather. There are several firms that specialize in tent rentals, and the typical cost of a tent rental varies greatly depending on the location, but the average beginning price for a tent rental in the United States is $300. It’s possible that you’ll have to pay to reserve a tent in case of poor weather, even if you don’t wind up needing to use one.
There are many different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more.
You’ll want to consult with your tent rental provider to identify the finest sort of tent to hire as well as any additional utilities you’ll want for your special occasion.
How much does it cost to rent a wedding altar?
It is possible to give a distinctive touch and uniqueness to your wedding ceremony by renting a special altar. This is especially true if the altar is covered with flowers by your florist. Many wedding rental firms include altars and arches, as well as chuppahs and mandaps for use at wedding ceremonies. For an altar or archway in the United States, the average beginning price ranges from $75 to $150. Establishing whether or not an altar or arch will be required for your ceremony, as well as how it will be adorned, should be done in collaboration with your venue, florist, and rental business.
How much does it cost to rent wedding reception tables?
A number of wedding reception tables are available to pick from, based on your wedding style and the sorts of tables that may be accommodated by your location. Square and long rectangular tables, in addition to circular tables, are also (and currently) fashionable alternatives. In the United States, the typical beginning price for wedding reception tables is $8 per table, on average. The shapes and types of the reception tables that will be used at your wedding should be known in advance so that you can establish an appropriate seating chart as well as arrange your wedding décor in advance of the event.
How much does it cost to rent wedding chairs?
Although renting wedding chairs appears to be a basic process, there are really a wide variety of chair alternatives accessible. When it comes to wedding chairs, you have a plethora of alternatives to choose from, both in terms of design and price. You may choose from ordinary folding chairs to beautiful Chiavari chairs, futuristic ghost chairs, rustic cross-back chairs, and more. When it comes to wedding chair rentals in the United States, the typical beginning price is $2 per chair. While hiring foldable chairs might be a more cost-effective option, you may also want to consider renting chair coverings to spruce them up a little.
Is labor included in wedding rental costs?
Almost always, labor is included in your wedding rental agreement with the venue. Upon arrival at your destination, delivery personnel from your rental business will take care of the setup and clean up. It’s important to talk about delivery dates with your venue to ensure that your rental business delivers your rental goods at the appropriate time, enabling you ample time to properly set up—as well as time for your wedding florist to adorn your reception space.
Don’t forget to give your delivery personnel a gratuity as well. We propose that you provide $5 to $20 per person to your delivery crew, and that you submit an online evaluation for the rental company once they have done a good job for you.
What are some questions to ask a wedding rental company?
The most crucial thing to look for when investigating wedding rental businesses is a team of specialists that not only have fantastic rental choices, but who you also like and trust. This will help you avoid stress both throughout the planning process and on the big day. Some questions to ask wedding rental businesses include the following.
- Have you already worked at my venue
- Have you ever worked with my florist and/or caterer
- And/or What kinds of rentals do you have available
- Is it possible to see your products in person at your showroom? Who will be present on the day of my wedding
- Could you describe the process of setting up and breaking down? What type of rentals would you recommend for my venue and style?
What are some ways to save on wedding rental costs?
Is it your first time working in my venue; have you previously worked with my florist and/or caterer? Are you able to provide different sorts of rentals? Are your products and services available for me to experience firsthand in person at your showroom? On my wedding day, I’m going to want to know who will be there. Could you detail how the setup and teardown are carried out; What kind of rentals would you recommend for my venue and style?
- Carry out your research: Consult with a number of different wedding rental providers to learn about their services and prices. Occasionally, you will be able to uncover significant discrepancies in cost for the identical things, as well as discounts. Organize an all-inclusive event venue: It is possible that venues like as hotels and country clubs will provide all of the rentals in-house, saving you money on delivery and other additional costs. Your caterer may also be able to deliver these things at a lesser rate than you would otherwise pay. Provide an exact count of the number of guests: In the days preceding up to your wedding, be certain that your rental provider, caterer, and venue have an exact guest count. The idea of paying for extra seats, plates, or glasses you won’t use is not appealing to you. Chairs that provide two functions: If your wedding ceremony and reception are taking place at the same location, inquire as to whether you may use the same chairs for both events. You might consider holding your cocktail hour in a completely separate area of your venue than your reception, so that your vendors can easily shift the chairs from one area to another. Limit the use of ritzy linens: Tablecloths with embellishments (hello, sequins!) may be quite expensive, so if you’re working with a limited budget, avoid using the most expensive linens on every table. In lieu of this, save the lux table covers for your escort card table or sweetheart table exclusively, or mix and match tablecloths so that just a few of your tables are decked out in the really expensive linens.
2020 Average Cost to Rent a Tent
Are you intending to hire tents for a party or wedding ceremony that you’ve planned but aren’t sure how much it would cost to rent a tent? Detailed information about rental tent costs per square foot as well as the typical cost to hire tents for a wedding or an event can be found in this page, so read on! Rental tents typically range in price from $0.65 to $1.40 per square foot of area, with some tents costing much more. When renting a tent of 1515 square foot, the cost would be between $145 and $165 and it would be able to accommodate 16-20 people.
- Tent lighting at its most basic level costs $1 to $2 per foot.
- You’ve decided to have a wedding ceremony or another major event.
- It may be a beautiful bright day outdoors, but there could also be a forecast of heavy rain, in which case you would need to make arrangements for tent rental in advance.
- No matter how many guests are expected to attend an event, there are tents available in a variety of sizes and configurations to suit any number of attendees.
Types of Tents
It is possible to hire numerous types of tents that range in terms of their size, style, and rental cost. The following is a list of the many types of tents:
Each of these tents is constructed of a lighter, semi-translucent material that allows natural light to filter through during daytime events and shines during evening celebrations. Sailcloth Tents are available in two widths: 40 feet and 60 feet. Sailing tents are the most beautiful of all the tent alternatives, and due of the materials used in their construction, they will provide your wedding or event an intimate vibe that no other tent can match.
In order to maintain their stability, these tents are typically placed onto grass.
They contain at least one central pole, but they can also include numerous poles on the corners, which can be decorated with materials such as cloth, flowers, or vines.
A frame tent is more adaptable since it may be used on a variety of surfaces (including grass, asphalt, concrete or a deck). Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles. This will save you time and money.
Cost to Rent a Tent for Wedding and Various Sizes
|Tent Size||of Tables(8 ft. or 60″ Round)||of People||Price|
|15 x 15||2||16 – 20||$160.00|
|20 x 20||4||32 – 40||$185.00|
|20 x 30||6||54 – 60||$210.00|
|20 x 40||8||64 – 80||$260.00|
|30 x 60||18||162 – 180||$580.00|
|40 x 40||16||144 – 160||$620.00|
|40 x 60||24||216 – 240||$820.00|
|40 x 80||32||256-320||$1,040.00|
|Capri28 x 28||4||32 – 40||$250.00|
Depending on the size of the tent, it might cost as low as $140 to hire a tent for one day, or as much as $1040 for a tent with a size of 4080 feet, which is 3200 square feet and can hold up to 320 people. In a modest size tent15x15 square feet, you can accommodate up to 20 people at a rental cost of $140, which is the most affordable in its category. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. Renting a tent for 32 to 60 people will cost between $185 and $210, depending on the size.
- Large tents, on the other hand, might cost anywhere from $580 to $1,040 per day or more.
- If your event gathering is going to be enormous, you’ll need to rent giant tents, which can be rented for $820 to $1,040 or more each day, plus a $400 to $1000 setup cost.
- The sizes of these tents range from 2,400 square feet to 3,200 square feet.
- Tents can be constructed to order and put up according to the specifications of the clients’ needs.
- You should employ a one-person-per-ten-square-foot-of-space ratio for your design.
- As previously stated, it will cost between $0.65 and $1.40 per square foot of tent size.
How much does a wedding Tent Rental costs?
Please keep in mind that tent rental fees often include tables, which are typically 8ft in length or 60′′ in diameter. Tent rental services include a maximum of 2 tables for a modest size tent of 1515 square feet in size and a minimum of 2 chairs. Remember that tables are necessary to accommodate people, and the size of the tables will have a significant impact on the number of people who can be accommodated in a tent. Will the table be 8ft rectangular in shape or 60′′ circular, which will allow for a greater number of people to be accommodated?
- Larger tables will, in the end, save space while accommodating a greater number of people.
- Round tables are regarded to be significantly more sociable than rectangular or square tables because of their circular form.
- Chandeliers are frequent in tents because they provide both beauty and refinement to the overall design of the structure.
- Renting chandeliers for a tent will cost anything from $50 to $500.
Chandeliers can offer a special touch of elegance to any occasion. Adding chandeliers to your event will undoubtedly elevate it from a simple tent party to a formal occasion.
Other Materials that add up to theTent Rental Costs:
Tent rental prices for the most part are reasonable. The lowest size costs between $140 and $165 for a 1515 square foot tent. It has adequate space to accommodate 16 to 20 people comfortably. Costs of a generator range from $500 to $1,250 or more, depending on the amount of electricity required. Chandeliers range in price from $50 to $500 each piece, or more, depending on the type of embellishment you pick. Costs of flooring: Tent flooring can cost anywhere from $1 to $3.50 per square foot, so plan on spending between $250 to $1,500 or more, depending on the sort of material you pick, such as plastic or wood.
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Wedding Tent Rental Packages on the East Coast
Tents for rent at a basic level For your smallest tent of 1515 square feet, you will pay between $140 and $165. It can accommodate 16 to 20 people comfortably. Costs of a generator range from $500 to $1,250 or more, depending on the amount of energy needed. Ceiling chandeliers are priced from $50 to $500 each piece, or more, depending on the design. Costs of Flooring: Tent flooring may cost anywhere from $1 to $3.50 per square foot, so plan on spending between $250 and $1,500 or more, depending on the type of material you pick, such as plastic or wood, for your installation.
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A free small company website and business emails are an excellent way to establish a strong online presence.
Wedding Supply Rentals:
- Equipment: tents, tables, chairs, linens, lights, electricity, platform, carpet and flooring, restrooms, heating and cooling
Equipment: tents, tables, chairs, linens, lights, electricity, platform, carpet and flooring, restrooms, heating and cooling
WHEN YOU RENT FROM TENTS FOR RENT YOU GET:
- Simple planning
- Smooth installation
- A gorgeous wedding
- A stunning wedding
- A dream come true
- Delighted visitors
- A relaxed, outside setting
- It will be an occasion you will remember for the rest of your life.
WEDDING TENT PRICING:
The cost of your wedding tent rental package on the East Coast will vary significantly based on the things you select as well as the quantity and size of the tent. The typical cost of a wedding we cater is between $800 to $4,000 in total. This covers delivery, installation, and all of the accessories, as well as removal and any taxes. Please contact us if you would like an estimate on how much room your ideal ceremony or reception will require.
10 Things You Must Do If You’re Having a Tented Wedding
It is easy to see why brides, grooms, and wedding planners alike choose tented weddings: the ambience, the warm feeling, the sense of intimacy, and the fact that everyone in attendance (as well as all of the wedding décor) is secure and sheltered from the weather. A wedding structure, however, is nothing like putting together the tent that you and your fiancé use when you go camping with your loved one. It entails a significant amount of effort, as well as extensive preparation and planning. An enormous number of things must be taken into account before deciding on a tented wedding.
When it comes to clear top tents, for example, the see-through construction is excellent for bringing the outside inside your event, but it also functions as a greenhouse, trapping warm air and posing a threat to those delicate flowers that need to be protected from the elements.
1. Plan for a Hefty Bill
In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into a welcoming environment for your wedding reception.
2. Pick a Model
In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into an attractive setting for your wedding reception.
3. Find the Right Spot
The perspective should be prioritized, as well as how large the tent seems in proportion to its surroundings; it should not take up the entire plot of land. Not forgetting to find a level surface at least 10 feet away from any structures (for the stakes).
4. Know Your Venue’s Rules Before You Book
Is it possible to stake straight into the ground? Is there a limit on the amount of noise? When will you be able to begin setting up? That final one is critical since putting together a tent may take anywhere from one to four days depending on how complicated it is.
5. Reserve It Early
The supply of types and sizes available from rental providers is limited; thus, arrange a rental as soon as you have a confirmed date and a clear idea of the number of guests you will be expecting—no later than six months before the wedding.
6. Get the Proper Size
A tent that is either too large or too tiny might disrupt the flow and atmosphere of your event. For a seated meal with dancing, a basic rule of thumb is to allocate 18 square feet of tent space per participant.
Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room.
7. Have a Rain Plan—and Don’t Forget the Walls
Inadequate or excessive tent size might interfere with the flow and atmosphere of your event and cause it to become chaotic. For a seated dinner with dance, a basic rule of thumb is to allocate 18 square feet of tent space per guest. Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room completely.
8. Consider Flooring
If you don’t want the women to destroy their heels, cover the ground with wood flooring, sisal carpet, or Astroturf (an economical choice) in a neutral color. Grass is the cheapest alternative.
9. Think Hard About the Temperature
Grass is the cheapest choice, but if you don’t want the ladies’ heels to get dirty, consider covering the ground with wood flooring, sisal carpet, or Astroturf (which is an economical alternative) in a neutral color.
10. Do a Sound Check
However, although the music will be lovely and loud on the dance floor, what will be played throughout dinner? Make sure your DJ or band performs a test run to verify that visitors who aren’t in the room can hear them as well.
Wedding Tents – Big Tent Events
Backyards, churches, public parks, and private venues are the most common places for outdoor wedding receptions, with backyards and churches being the most popular. The size and kind of tent that may be utilized for the wedding reception may be limited by the location of the event. Backyards, churches, and private venues like as country clubs sometimes have limited space for tents to be set up, but they are typically more accommodating when it comes to delivery and removal of equipment. However, while public venues such as forest preserves and park district lands often offer limitless room, they have constraints on when the space may be utilized, resulting in precise delivery and removal hours.
Are there enough to accommodate all of your guests?
It is possible that you will need to hire portable toilets or a trailer unit.
Inquire about the amount and location of electricity that is available, how far away the power supply is from the tent, and how many 20 amp circuits are required by your tent rental firm, your caterer, and your DJ or band.
As a result of the use of tent pegs, all tent rental firms are required by law to notify the JULIE one-call service in order to have any potential public utility lines noted.
The property owner is responsible for marking any non-public lines that may exist on the site, such as a sprinkler system, landscape lighting, a swimming pool, a septic system, and so on.