How Much Is A Wedding Tent

How Much Do Wedding Tents Cost?

Do you have visions of a garden wedding? However, if your wedding venue requires a tent (or if you require one as a weather backup plan), the costs of your wedding tent can quickly add up. While the great outdoors can provide an amazing scenic backdrop for your wedding ceremony or reception, the costs of your wedding tent can quickly add up. If you don’t budget for those extra bucks, your perfect wedding venue may end up costing more than you anticipated. So, how much do wedding tents set you back in terms of money?

There are other simple methods to save a significant amount of money on the cost of a wedding tent, so keep reading!

The first thing you should know about wedding tents is that they can be divided into two categories: pole tents and frame tents.

However, while the materials used to construct them and the forms and patterns of their general structures might differ significantly, you can get a better notion of the type of tent you’re searching for by determining which of the two you prefer the most.

  1. In most cases, they feature at least one center pole, but many couples choose to have many (which they typically adorn with fabric, flowers, or vines, among other things).
  2. A pole tent with side walls that look like French windows.
  3. Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles.
  4. A frame tent with side walls that open like French windows.
  5. While you may have a preference for one style of tent over another, you will have to choose the wedding tent type that is most appropriate for your venue.

Sperry Tent Wedding Tent Size: A Sperry Tent Wedding Tent There are a plethora of formulae available to assist you in determining what size tent you’ll want, taking into account factors such as the number of tables you’ll have (square or round), the number of guests attending, and whether or not you’ll have a dance floor, among other things.

However, I would not get too caught up in that because you will most likely receive all of that information from the tent company at your initial visit or phone contact. For your convenience, the following are some general size requirements for pole tents that you might anticipate to encounter:

  • Up to 100 people may be accommodated in a 30×60 pole tent
  • Up to 140 guests can be accommodated in a 40×60 pole tent
  • And up to 200 guests can be accommodated in a 40×80 pole tent.

Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:

  • Flooring
  • Walls on either side
  • Liners/Draping
  • Lighting
  • Heaters
  • Fans/AC
  • (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)

The following are some questions you should be prepared to ask your wedding venue and tent rental providers before you can determine how much a tent will cost you: In regards to the wedding tent company:

  • Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
  • Does the tent require a permit or is it included in the price
  • What is the cost of the tent rental
  • Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
  • What are your delivery and pick-up rates
  • What size do you propose
  • And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me

In terms of the wedding venue:

  • For the ceremony and/or reception, do I have to rent a wedding tent from a third-party vendor? If not, what is the venue’s contingency plan in case of bad weather? How many hours do I have allotted for setup and break-down time? (It can take 6-8 hours to set up a tent and half that time to take it down, on average). What would be the cost of additional rental hours if they were required
  • Is there a power supply for a tent, or do I need to bring my own generator? In what dimensions would we be tenting
  • What are the dimensions of the place we would be tenting? Is it mandatory for me to hire a tent from a certain company? And, if not, which ones would you recommend?

A glimpse of some general wedding tent rental costs* is provided below: Depending on size, design, and other factors, a basic tent structure can cost anywhere from $500 for your smallest tent (such as the one you could use for your caterers) to $5,000 or more. Flooring:Tent flooring can cost anywhere from $1.50 to $2.50 per square foot, so plan on spending $300 to $2,000 or more depending on the kind (plastic, wood, etc.) Generator:$500-$1,250 Chandeliers:$50-$500/each Side walls: These are charged by the linear square foot, with prices ranging from $1 to $4 per linear square foot.

A standard estimate for liners in a 40’X60′ tent, according to Pacific Party Canopies, is around $1,080.

REMEMBER: As with other wedding providers, pricing varies widely depending on location (for example, the cost of a wedding in New York City will be far more than the cost of a wedding in Detroit).

  • If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
  • For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
  • This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.

How to Save Money:

  • You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
  • Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.

Are you looking for more specific wedding pricing information? Take a look at how much wedding flowers cost and how much wedding photographers cost to see what you may expect. While we only link to items and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on. Purchasing something after clicking via our links may result in us receiving a commission, which allows us to continue providing you with excellent content! All of our opinions are entirely our own.

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As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).

Because there is actually quite a bit (surprise) that you need to know, including:


It’s critical to consider if you’ll need to rent a wedding tent early on in the planning phase to avoid disappointment later on. Consider the cost of a tent while evaluating potential sites, especially if there are no indoor choices available at the time of your search. Renting a tent should be included in the “book your venue” task on your to-do list if you’re considering outdoor venues and there is a greater than remote chance of inclement weather on your wedding date (I believe this applies to pretty much the entire Eastern Seaboard?

), rather than being a separate task. When it comes to weddings, tents may be rather expensive (depending on a variety of circumstances, which we’ll discuss below), so be sure to incorporate this into your budget before falling in love with your dream site. So, what happens next?


If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.

A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.



Tents are available for hire in a variety of types, but the most common are frame tents and pole tents. There are three major factors to consider when deciding which style of tent to rent: space logistics, aesthetics, and (of course) your financial constraints. The Advantages and Disadvantages of a Pole Wedding Tent

  • Pros:Pole tents are generally considered to be the most aesthetically beautiful alternative
  • They are the tents that have the sweeping ceiling
  • And they are less expensive. PRO:Pole tents are less costly than canvas tents. PRO:Pole tents will have center poles or impediments
  • CON:Pole tents will be expensive. PRO: There is no need for liner because there is no frame to cover up. Pole tents need less time to put up than other types of tents. CON: The stakes must be driven into the earth. In order to set up a pole tent, there must be enough space on all sides for stakes and anchor ropes (often between five and eight feet on each side).

The Advantages and Disadvantages of a Frame Wedding Tent

  • PRO: It may be built on any surface (asphalt, roofs, etc.)
  • It is lightweight and easy to transport. PRO: Because they can be joined, you have additional design possibilities when it comes to shape and structure, and you can connect various rooms together, such as a pathway from the ceremony to the celebration. PRO: There are no center poles or other barriers in the way. CON: Pole tents are almost always more expensive than canvas tents. INCONVENIENCE: The frame is visible from the inside—many people do not like the way the frame looks, and the remedy is to purchase a pricey liner to conceal it. The disadvantage is that it takes longer to set up. It has the advantage of being able to be left up for an extended period of time (for instance, if you wish to live at your wedding for a while).


If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.

  • In movies and publications, you’ll notice gathered, silky-looking cloth used to line the interior of tents. This is a liner. It’s pricey and unnecessary, especially if you choose a pole tent, which is what I recommend. If you really must have a lining, be aware that they might cost up to three times as much as the tent itself! A colored liner is also available, although it will come at a higher price point. (Hint: you can achieve the same effect with lighting for far less money.)
  • Solid walls, transparent walls, cathedral walls (with windows), and fabric walls are the most common types of walls. The average temperature determines whether or not you require walls. If you’re getting married in a hotter region, you can forego the walls entirely. If you live in a colder environment, it is generally a good idea to have walls built. Even if downpours are frequent, walls will assist in keeping things dry. In the cold or rain, fabric walls will not protect you
  • They are mostly for aesthetic purposes. There are several possibilities for flooring, including plain old ground with or without a dance floor, or a whole floor below the tent. Naturally, the least expensive choice is the ground, but there are several disadvantages to doing so. If it rains in the days leading up to your wedding, the ground may become squishy and slippery. It’s also vital to point out that plain ground can be difficult for visitors to walk/dance on in high heels (which is why it’s critical to notify your guests that they would be best served by outdoor-appropriate footwear). If you’re erecting your tent on terrain that’s sloping or otherwise uneven, you might want to consider installing flooring to help level things out. It is possible to get flooring for as little as $1-4 a square foot, which may not seem like much until you do the math! In the event that you are unable to afford full flooring, consider simply installing a dance floor (which will be much, far less expensive). Illumination —If your wedding is taking place at night, you’ll need to provide some lighting for your guests inside the tent unless you want them to have the sensory experience of dining and dancing in the dark. You may use anything from bistro lights strung across the ceiling to lanterns, twinkle lights, can lights hung on the ceiling, or dramatic style stage lights with gels to create the perfect atmosphere for your event. You may also have the lighting set to a dimmer to create a more intimate atmosphere when dancing with friends. Couples who opt to DIY their lighting should be aware that the tent business will not hang them for them and will demand you to remove them before the tent is due to be dismantled before the ceremony begins. The availability of power is another factor to consider when deciding on your lighting options
  • If your location does not have access to electricity, you will need to hire a generator. Heating and cooling —If the weather is expected to be hot, you’ll want to make sure you have some cooling equipment on hand. Because tents are notoriously expensive to air condition, fans are often the most cost-effective choice. Because tents are not sealed nor insulated, they necessitate the use of a significant amount of electricity to remain cool with air conditioning—on the order of an industrial generator. Fans are excellent for circulating the air, and renting huge fans is often a cost-effective option. A tent heater with a thermostat may be rented to warm up the tent if your wedding is taking place during the lower months of the year. It has been brought to my attention that some couples are interested in renting patio heaters to use inside the tent, but I am extremely concerned about this because they can pose a fire risk and take up valuable space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over
  • Tent for catering services — Your caterer may require what is known as a Catering or Cook Tent, depending on the size of the event. Typically located adjacent to the bigger tent, this is a smaller structure where the food is cooked and plated, as well as where items such as dirty dishes and trash cans are stored out of sight from your visitors. Essentially, it’s a little kitchenette. Depending on whether you’re having a food truck wedding or drop-off buffet catering, or if you have another covered place for food preparation, you may not need a secondary tent at all. Confirm with the folks who will be supplying food and/or personnel that you have everything they require. Keep in mind that your catering tent will require lights (which might be industrial or utilitarian in nature) and energy to function properly. Confirm with individuals who will be using the tent if they will require cooling (i.e. fans) or heating based on the time of year and weather conditions
  • And
See also:  Where To Buy Gazebo Tent


Now that you have a reasonably good notion of what you’re searching for, you can start contacting rental firms for bids. But where do you begin looking for rental companies to contact? Inquire around; your caterer and venue should be able to supply you with a list of reliable vendors to consider. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results; simply read online reviews to get a sense of who delivers high-quality service and who does not. When seeking quotations from firms, you’ll want to make certain that the following components are included in the proposal:

  • Payment for delivery, labor and setup (including all accessories), fire and zoning permits (if applicable), and teardown.

Also, make certain that you understand and agree with the cancellation and change policies. With so many variables that can change between when you book and when the wedding takes place, having the option to change the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you hand over any money, double-check that all of these points have been addressed in writing. When getting a quote, make sure to inquire about how long the setup time will take.

  • In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
  • There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
  • Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
  • If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.

As an example, here are a few genuine quotations from clients that I have received over the last few years:

Sample Wedding Tent Prices

The Hamptons: Pole Wedding Tent $12,600 for 250 guests, seated dinner, and dancing with a live band

  • Tents: Sailcloth Pole Tent $5,500
  • Clear Sidewalls $675
  • Dance Floor $1,200
  • Stage (for eight-piece band) $675
  • Bistro Lighting $3,100
  • Caterer Frame Tent with Sidewalls $700
  • Caterer Tent Lighting $250
  • Marquee connecting catering to main tent $500
  • Bistro Lights $3,100
  • Main Tent Lighting $250
  • Marquee connecting catering to

Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)

  • $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.

Frame Wedding Tent $2,000 for 125 guests at an outdoor ceremony in Brooklyn. Pole wedding tent for $1,810 in Southeastern Pennsylvania for 100 guests for a buffet dinner and dance (photo above)

  • 40′ x 60′ Century Pole Tent $1,390
  • 15′ x 16′ Oak Parquet Dance Floor $420
  • 40′ x 60′ Century Pole Tent $1,390

Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent

  • 60′ x 70′ Century Pole Tent $1,875
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255
  • Perimeter Lighting$260
  • Lighting (caterer) $130
  • Window Side Wall$260
  • 20′ x 20′ Dance Floor $575
  • 60′ x 70′ Century Pole Tent $1,875

The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)

  • 60′ x 70′ Century Pole Tent $1,350
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255
  • Perimeter Lighting $240
  • Lighting (caterer) $30
  • 60′ x 70′ Century Pole Tent $1,350
  • 60′ x 70′ Century $240 for a window side wall
  • $460 for a 16′ x 20′ dance floor.

Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.

  • The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
  • 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
  • Dimmer Kit is $25
  • Safety Kit (2 Fire/2 Exit) is $90
  • And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
  • Four tent weight stacks for $60
  • Rooftop installation for $500

Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)

  • The cost of a 30′ by 30′ Century Tent is $500
  • The cost of Event Deck Flooring is $675.

Upstate New York: Round Pole Wedding Tent $2,982 for a 100-person ceremony and cocktail reception.

  • Sperry Tent, 46′ Round, $2,077
  • Sperry Side Wall, Clear, $400
  • Perimeter String Lights, 46′ Round, $225
  • 2 Single Dimmer Switches, $120
  • 2 Pole Lights, $160
  • Sperry Tent, 46′ Round, $2,077
  • Sper

Pole Tent $1,255 for a 100-person ceremony and cocktail reception in Upstate New York.

  • Pole Tent $675
  • Perimeter Lighting $220
  • Side Walls $360
  • 30′ x 60′ Pole Tent $675


Keep in mind that if you obtain a quotation that appears to be “too good to be true” when compared to the other quotes you have received, the chances are that it is. The majority of rental firms will charge about the same amount. Your selection should basically come down to who has the most aesthetically beautiful options, as well as who was the most pleasant to deal with over the entire process (because that will seriously come in handy later). This piece was first published in February of 2015 and has since been updated.

How Much Does a Wedding Tent Cost? Should I Rent or Buy?

Wedding planning is a demanding endeavor. You’d be hard pushed to find many people who would disagree with this statement. The fact that expenses are so high is, of course, a huge source of worry. If you’re having an outdoor wedding, you’ll need wedding tents to keep everything dry. In this case, the question is: how much does a wedding tent cost? Should you purchase wedding tents or should you rent them? A wedding tent can range in price from $400 to $25,000, or even more, depending on its features.

  1. A pretty common 20×20 wedding tent will cost anywhere from $700 to $3,100, depending on the quality of the tent.
  2. What is the maximum number of visitors you need to accommodate?
  3. Is it true that tents are only used for visitors and dining?
  4. Consider some of these elements in further depth to help us restrict our options.
  5. We need to be certain that we are purchasing the appropriate tent for the task and that it meets all of our requirements.

Finding the Perfect Wedding Tent Sizes

The size of a party tent is important, whether it’s for a wedding, a BBQ, or a music festival. It is vital to ensure that your party tent is large enough to accommodate your guests as well as your other requirements. Consequently, let’s begin by understanding how to correctly assess our spatial requirements. As a general guideline, you should always make sure that each individual visitor has at least 10 square feet of room to themselves. High peak tents or frame tents of typical size 20×20 have 400 square feet of floor space, plus they don’t have the obtrusive center poles that you’ll find with pole tents.

Furthermore, it goes without saying that individuals prefer having extra space to move around in.

If you’re searching for a wedding tent that can accommodate 150 people, you’ll need an interior capacity of 1,500 square feet.

Of course, you are not required to accommodate everyone in a single tent. It is fairly typical for wedding planners to employ many tents rather than a single large party tent for their events.

Choosing a Wedding Tent Style

Following that, we’ll need to know what kind of wedding tent will be required for your special occasion. We produced a blog post to clarify the distinctions between the four main types of party tents, which you can find here. We strongly advise you to read the blog for more information. But here’s the super-duper-short summary of what happened:

  • Pole tents are a cost-effective and attractive option, but their interior area is limited owing to the presence of the center poles. Because they are held up by guy ropes that are tied to tent pegs, they actually expand the total footprint of the tent. Furthermore, pole tents cannot be set up on asphalt without the use of a tent stake driver and then repairing the asphalt with asphalt plugs
  • Frame tents, on the other hand, are more current in their construction. They do not require the use of center poles, pegs, or ropes in order to remain erect. With the help of an atent jack, they may also be set up by a single or a pair of individuals. In exchange, they are more expensive than pole tents and do not have the conventional wedding tent appearance that you would find with pole tents or high peak tents
  • Nonetheless, they are more affordable than pole tents. High peak tents combine the usefulness of frame tents with the classic aesthetic appeal of pole tents to create a unique combination. They do, however, come at a higher price than the other kinds. Even still, if we had to choose just one design of tent as the ultimate wedding tent, there would be no debate: we believe the high peak tent is the only way to go. The style of pop-up tents is more in line with that of frame tents, despite the fact that they are less expensive and easier to put up. Furthermore, they are often smaller in size and may not be perfect for dining. Instead, you might wish to utilize pop-up tents to store wedding gifts or to keep the DJ out of the sun
  • However, this is not required.

The Grade of Your Party Tent

Now, let’s talk about the tent’s grade: is it a commercial tent or a consumer tent? What’s the difference, and why does it matter in this situation? Our Weekender range of consumer-grade tents is ideal for backyard barbecues, birthday parties, and Fourth of July celebrations, among other things. They’ll be perfect for a wedding reception, as well. When purchasing party tents for personal use at home, and you’re wanting to save money, a consumer grade Weekender party tent should work well for you no matter what type of event you’re putting on or where you’re having it.

Their physical strength is intended to withstand the physical stress of being packed into a van or truck and transported, as well as the physical stress of being put up, taken down, and cleaned on a regular basis.

Our Weekender tents are constructed of materials that are comparable to those used in commercial tents.

Business tents, on the other hand, are the safer alternative for commercial use.

So How Much Does a Wedding Tent Cost at the End of the Day?

Taking into consideration all of these factors, you’ll be able to calculate an approximate cost of a wedding tent. You could anticipate to pay anywhere between $2,500 and $7,000 on a professional, commercial-grade wedding tent as a general guideline, depending on your budget. Most people who are considering whether to rent or purchase a wedding tent should opt to rent rather than buy, according to research. Unless you want to keep the tent after the wedding and use it for outdoor gatherings at your house, renting is most likely the best option available to you.

  1. It’s important to remember the rule of ten rental returns on investment: party tents are often priced so that rental firms receive a return on their investment in as little as ten rentals, or fewer.
  2. You should be able to generate a generally reasonable pricing range for your location based on the facts you’ve gathered and the 10 rental ROI guideline.
  3. We’ll be happy to guide you through the different features of each of our tents and assist you in selecting alternatives that are appropriate for your events, your budget, and your other requirements.
  4. Please remember to inquire with our staff about our fantastic deals and free delivery offers as well.

We’d like to extend our congratulations to the newlyweds and wish them a stress-free wedding planning experience. We’re also available to assist you in locating wedding tents, folding tables, folding chairs, dancing floors or anything else you might need. Just give us a call at (800) 828-2828.

10 Things You Must Do If You’re Having a Tented Wedding

It is easy to see why brides, grooms, and wedding planners alike choose tented weddings: the ambience, the warm feeling, the sense of intimacy, and the fact that everyone in attendance (as well as all of the wedding décor) is secure and sheltered from the weather. A wedding structure, however, is nothing like putting together the tent that you and your fiancé use when you go camping with your loved one. It entails a significant amount of effort, as well as extensive preparation and planning. An enormous number of things must be taken into account before deciding on a tented wedding.

See also:  How To Insulate Tent For Summer

When it comes to clear top tents, for example, the see-through construction is excellent for bringing the outside inside your event, but it also functions as a greenhouse, trapping warm air and posing a threat to those delicate flowers that need to be protected from the elements.

1. Plan for a Hefty Bill

In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into a welcoming environment for your wedding reception.

2. Pick a Model

Don’t only think about what you want to look like; also think about other crucial factors like the weather, the decor, and the usefulness of the place. Pole tents are made of vinyl or sailcloth and have peaks that are generated by center poles. Structure and frame tents have an open steel shell that can hold heavy equipment, such as large speakers, while yet remaining lightweight. Clear tops are sleek and contemporary, and they provide a clear view of the surrounding scenery.

3. Find the Right Spot

The perspective should be prioritized, as well as how large the tent seems in proportion to its surroundings; it should not take up the entire plot of land. Not forgetting to find a level surface at least 10 feet away from any structures (for the stakes).

4. Know Your Venue’s Rules Before You Book

Is it possible to stake straight into the ground? Is there a limit on the amount of noise? When will you be able to begin setting up? That final one is critical since putting together a tent may take anywhere from one to four days depending on how complicated it is.

5. Reserve It Early

The supply of types and sizes available from rental providers is limited; thus, arrange a rental as soon as you have a confirmed date and a clear idea of the number of guests you will be expecting—no later than six months before the wedding.

6. Get the Proper Size

A tent that is either too large or too tiny might disrupt the flow and atmosphere of your event. For a seated meal with dancing, a basic rule of thumb is to allocate 18 square feet of tent space per participant. Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room.

7. Have a Rain Plan—and Don’t Forget the Walls

When the weather is beautiful, you may leave the tent doors open.

However, if you need to keep the elements out, make sure you have wall paneling available as well as a strategy that can be implemented swiftly.

8. Consider Flooring

If you don’t want the women to destroy their heels, cover the ground with wood flooring, sisal carpet, or Astroturf (an economical choice) in a neutral color. Grass is the cheapest alternative.

9. Think Hard About the Temperature

Grass is the cheapest choice, but if you don’t want the ladies’ heels to get dirty, consider covering the ground with wood flooring, sisal carpet, or Astroturf (which is an economical alternative) in a neutral color.

10. Do a Sound Check

However, although the music will be lovely and loud on the dance floor, what will be played throughout dinner? Make sure your DJ or band performs a test run to verify that visitors who aren’t in the room can hear them as well.

Wedding Rentals Cost Guide

The costs depicted in the graph are based on expenditures recorded by hundreds of couples who recently provided price information for this service in their WeddingWire reviews. Vendor experience, degree of expertise, number of event guests, date, and geographic location are all factors that influence pricing. For more information, please visit our pricing page. The information presented reflects the pricing of both event rentals and photo booths.

How much do wedding rentals cost?

The majority of couples in the United States spend between $425 and $1,000 on wedding rentals on average. Tables, chairs, crockery, and other event rentals are all likely to be required for your wedding, among other things. While renting these things will cost you money, it will be far less expensive than purchasing every dish and fork you’ll need for your wedding reception.

What are some typical wedding rentals?

Some wedding venues may offer rentals such as tables, chairs, china, and other items as part of their package prices. Some, on the other hand, do not—or you may not be a fan of the options at your location. Booking a wedding rental provider is an absolute essential in these situations. Wedding rental businesses typically have a larger assortment of things, making it easier for you to pick tables, chairs, linens, and other items that complement your wedding theme and décor. Of course, keep in mind that hiring high-end, unique, or bespoke items for your wedding might significantly increase the cost of your wedding rental.

  • Tables, chairs, a dance floor, linens (tablecloths, napkins, chair coverings, and so on)
  • Drapery
  • Lighting
  • Furniture
  • Audio/visual equipment
  • Tents
  • Vases and other containers
  • And other decorations. China, barware, flatware, and glasses are some of the items available.

How much does it cost to rent a wedding tent?

Especially if you’re having your wedding in an outdoor venue, a tent may be a must-have, both for the comfort of your guests and to protect them from severe weather. There are several firms that specialize in tent rentals, and the typical cost of a tent rental varies greatly depending on the location, but the average beginning price for a tent rental in the United States is $300. It’s possible that you’ll have to pay to reserve a tent in case of poor weather, even if you don’t wind up needing to use one.

There are many different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more.

You’ll want to consult with your tent rental provider to identify the finest sort of tent to hire as well as any additional utilities you’ll want for your special occasion.

How much does it cost to rent a wedding altar?

It is possible to give a distinctive touch and uniqueness to your wedding ceremony by renting a special altar. This is especially true if the altar is covered with flowers by your florist. Many wedding rental firms include altars and arches, as well as chuppahs and mandaps for use at wedding ceremonies. For an altar or archway in the United States, the average beginning price ranges from $75 to $150. Establishing whether or not an altar or arch will be required for your ceremony, as well as how it will be adorned, should be done in collaboration with your venue, florist, and rental business.

How much does it cost to rent wedding reception tables?

A number of wedding reception tables are available to pick from, based on your wedding style and the sorts of tables that may be accommodated by your location. Square and long rectangular tables, in addition to circular tables, are also (and currently) fashionable alternatives. In the United States, the typical beginning price for wedding reception tables is $8 per table, on average. The shapes and types of the reception tables that will be used at your wedding should be known in advance so that you can establish an appropriate seating chart as well as arrange your wedding décor in advance of the event.

How much does it cost to rent wedding chairs?

Although renting wedding chairs appears to be a basic process, there are really a wide variety of chair alternatives accessible. When it comes to wedding chairs, you have a plethora of options to choose from, both in terms of style and price. You can choose from standard folding chairs to elegant Chiavari chairs, modern ghost chairs, rustic cross-back chairs, and more. When it comes to wedding chair rentals in the United States, the typical beginning price is $2 per chair. While hiring foldable chairs might be a more cost-effective option, you may also want to consider renting chair coverings to spruce them up a little.

Is labor included in wedding rental costs?

Almost always, labor is included in your wedding rental agreement with the venue. Upon arrival at your destination, delivery personnel from your rental business will take care of the setup and clean up. It’s important to talk about delivery dates with your venue to ensure that your rental business delivers your rental goods at the appropriate time, enabling you ample time to properly set up—as well as time for your wedding florist to adorn your reception space. Don’t forget to give your delivery personnel a gratuity as well.

What are some questions to ask a wedding rental company?

The most crucial thing to look for when investigating wedding rental businesses is a team of specialists that not only have fantastic rental choices, but who you also like and trust. This will help you avoid stress both throughout the planning process and on the big day. Some questions to ask wedding rental businesses include the following.

  • Have you already worked at my venue
  • Have you ever worked with my florist and/or caterer
  • And/or What kinds of rentals do you have available
  • Is it possible to see your products in person at your showroom? Who will be present on the day of my wedding
  • Could you describe the process of setting up and breaking down? What type of rentals would you recommend for my venue and style?

What are some ways to save on wedding rental costs?

Remember that your wedding rental prices can quickly spiral out of control, so keep track of them as soon as possible to avoid them becoming uncontrollably expensive.

It is possible to save money on your wedding rentals without compromising flair, thanks to a few easy strategies:

  • Carry out your research: Consult with a number of different wedding rental providers to learn about their services and prices. Occasionally, you will be able to uncover significant discrepancies in cost for the identical things, as well as discounts. Organize an all-inclusive event venue: It is possible that venues like as hotels and country clubs will provide all of the rentals in-house, saving you money on delivery and other additional costs. Your caterer may also be able to deliver these things at a lesser rate than you would otherwise pay. Provide an exact count of the number of guests: In the days preceding up to your wedding, be certain that your rental provider, caterer, and venue have an exact guest count. The idea of paying for extra seats, plates, or glasses you won’t use is not appealing to you. Chairs that provide two functions: If your wedding ceremony and reception are taking place at the same location, inquire as to whether you may use the same chairs for both events. You might consider holding your cocktail hour in a completely separate area of your venue than your reception, so that your vendors can easily shift the chairs from one area to another. Limit the use of ritzy linens: Tablecloths with embellishments (hello, sequins!) may be quite expensive, so if you’re working with a limited budget, avoid using the most expensive linens on every table. In lieu of this, save the lux table covers for your escort card table or sweetheart table exclusively, or mix and match tablecloths so that just a few of your tables are decked out in the really expensive linens.

Find Wedding Rentals Near You

Rating: 5.0 out of 5 stars, based on 343 reviews Unique Events, based in Cedar Rapids, Iowa, is a wedding DJ and entertainment business specializing in wedding receptions. It is made up of a talented group of DJs. Read morededicated to delivering unforgettable celebrations that are filled with laughter and unlimited entertainment. The organization goes above and beyond simply playing music; they smoothly deliver stress-free moments for couples in this manner.

The Celebration Place

4.5 out of 5 stars based on 62 reviews Panama City, Florida (USA) Your wedding and event rental needs may be met at The Celebration Place by our professional staff. We provide a large selection of décor to complement your style. Read moreabout how to personalize your special day with your own personal flair! Our rented properties The following items are available: furniture (tables, chairs, arches, lounge antique furniture), linens (tablecloths, napkins, table runner, chair sashes), etc.

Isanti Rental

Rating: 4.9 out of 5 stars, based on 5 reviews MNI Isanti, MNI Isanti A locally owned event rental company with its headquarters in Isanti, Minnesota, santi Rental, Inc. You can rely on Isanti Rental, Inc. When you want a one-stop shop for all of your wedding rental requirements, read on. It doesn’t matter if you’re searching for a tent or a dancefloor; they’ll have what you’re looking for. Products OfferedIsanti Rental, Inc. is a full-service rental company.

Caloosa TentRental

Rating: 4.5 out of 5 stars based on 33 reviews Fort Myers, Florida is a city in Florida. Fort Myers-based tent rental firm Caloosa TentRental provides services to customers throughout the United States. They are able to offer tents and other necessary materials. Weddings of any magnitude can be held here. This team offers a large selection of merchandise, making them a one-stop wedding store. Cheryl and Larry Kommnick, the firm’s owners, acquired the company in 2000 and have grown it from their house.

Incredible Events

Rating: 3.9 out of 5 stars, based on 8 reviews Bend, Oregon is a city in the United States of America. Incredible Events, based in Bend, Oregon, is a wedding rental company that specializes in high-end wedding décor and furniture. The company was established in 1999. More information may be found here. Scott Allen, who has more than thirty years of expertise in the event sector, is in charge of running this organization. He has worked with a number of well-known companies, including Walt Disney World.

A La Crate Rentals

Rating: 5.0 out of 5 stars based on 38 reviews In Green Bay, WIA La Crate Rentals is a company established in Madison, Wisconsin that specializes in the provision of wedding rental products and services. The. salvaged hardwood tables, handcrafted backdrops, vintage furniture, unique signs, and other items may be found at the company’s enormous warehouse. Their detail-oriented staff members take great pleasure in their work.

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St. Louis Wedding Works

St. Louis Wedding Works is a full-service wedding organizing and decoration company based in Saint Charles, Missouri.

We provide a comprehensive selection of exquisite. Read moreabout wedding flowers and decor, which includes bouquets, church and reception decorations, Mandaps, Wedding stages, chair coverings, and other elements. We specialize on traditional South Asian cuisine and other ethnic foods.

Rustic Love Rentals

5.0 out of 5 stars based on 74 reviews Lincoln, Illinois is a city in the state of Illinois. A qualified and adaptable event rental business based in Lincoln, Illinois, Rustic Love Rentals is a competent and adaptable event rental service. They give a rustic setting. Eclectic, romantic, and shabby decorations that are within most couples’ financial reach. The beautiful displays created by this firm, including their arbors and table tops, are all made directly on site.

Ocean Breeze Party Rental

Rating: 4.3 out of 5 stars based on 33 reviews Marathon, Florida is a city in the United States of America. Ocean Breeze Party Rentals, based in Marathon, Florida, has been providing wedding services in the Florida Keys area for more than two decades. Continue readingdecades. This family-owned and run business takes great satisfaction in providing high-quality rentals for wedding ceremonies and receptions in the greater Philadelphia area. They will go out of their way to accommodate you.

Redesign and Restoration

5.0 out of 5 stars based on 2 reviews We are now being impacted by Covid and will be closed indefinitely. Detroit, Michigan Design and restoration are both types of furniture. In Detroit, Michigan, there is a firm that provides event rentals. With meticulous care, they comb California for the greatest vintage items from decades past, which they then meticulously repair and restore to its former splendor.


Roswell, New Mexico RACHEL’S PARTY RENTALSDECOR is a wedding rental company based in Roswell, New Mexico, that specializes in event décor. I’m really enthusiastic about. This family-owned business specializes in adorning wedding locations with attractive adornments, and it offers a range of rentals that soon-to-be newlyweds are sure to like. Regardless of whether you are attempting to build.

A Royal Flush

Rating: 5.0 out of 5 stars, based on 4 reviews Bridgeport, Connecticut Transit Authority Located in the heart of the city, Royal Flush is the leading family-owned and run wedding restroom trailer and bathroom rental company. Continue reading Northeast. If you’re planning an outdoor wedding, our wide fleet of elegant bathroom trailers and event services will help you make it extra spectacular and stress-free. ARF has been providing services for weddings and events for over a decade.

Oh So Pretty Vintage Rentals

Los Angeles, California Oh So Pretty Vintage Rentals is a wedding rental company based in Santa Clarita, California that specializes in vintage-inspired wedding rentals. This group of professionals. The team at Read moredesigners is dedicated to supplying every couple with the highest-quality table decorations, flatware, and other accessories to make their wedding look absolutely stunning. With a large number of objects in their collection.

MPE Event Rentals

Rating: 3.5 out of 5 stars, based on 4 reviews Wedding and event rental company WVMPE Event Rentals in Morgantown, West Virginia, provides a wide range of furniture and décor for wedding and event rentals.

Continue reading in preparation for their wedding day. They can tailor their services to your requirements and provide you with all of the equipment you require to organize an event to remember. From seats and tables to professional lighting and more, everything is available.

Royal Restrooms

Rating: 4.9 out of 5 stars based on 24 reviews Columbus, Georgia (GA) Based in Savannah, Georgia, Royal Bathrooms delivers portable restrooms to locations all around the United States from its headquarters there. More information may be found here. Their emphasis is on elegance, comfort, and efficiency, and they provide a high-end service for outdoor weddings or for sites that require additional amenities. With their years of expertise and thousands of customers, they have.

Catherine Rose Events CoordinationRentals

Rating: 5.0 out of 5 stars, based on 3 reviews Catherine Rose Events, situated in Wyalusing, Pennsylvania, is a company that specializes in event organizing and rental services for clients around the region. Katie Chadwick is a young woman from the United Kingdom. Read moreThe owner began organising neighborhood events in 2012 and has since expanded her services to include weddings and other social gatherings. Katie has shifted the focus of her company to providing day-of coordinating services.

Kiss Me in Carmel Vintage Event Rentals

Rating: 5.0 out of 5 stars, based on 7 reviews Kiss Me In Carmel Vintage Event Rentals is a vintage wedding rental company based in Carmel by the Sea, California, that covers the Central Coast region of the state. More information may be found here. All of the items in our all-ONLINE shop are tailored to convey your individual love story! We offer wedding, micro-wedding, and elopement packages available to you! Services that are provided Make your wedding a reality.

Bella’s Event

1 review with a rating of 5.0 out of 5. San Antonio is a city in the state of Texas. Bella’s Event is a wedding rental company with its headquarters in San Antonio, Texas. The skilled staff offers a variety of high-end services. Read moreabout products that will enhance the appearance of your wedding site. They attempt to bring each couple’s vision to life with everything from flower arrangements and balloon installations to sophisticated furniture such as tables and seats.

Unforgettable Designz

Rating: 5.0 out of 5 stars, based on 7 reviews Atlanta (Georgia) Unforgettable Designz is a wedding décor and rental company based in Atlanta, Georgia. They specialize on weddings and events. Monique is the owner and operator. More information may be found here. is able to draw on more than a decade of extensive expertise in the wedding industry to assist couples in creating their own personal fantasy celebrations Monique is a licensed wedding planner and event designer that works in the wedding industry.

BZ Tent Rentals

Plymouth, MABZ Tent Rentals is a wedding rental company situated in Quincy, Massachusetts that specializes in the leasing of tents and furnishings for wedding receptions. Continue reading about outdoor weddings. A small, locally-owned firm with a focus on smaller gatherings of less than 200 people, the staff is well-suited to such events. They collaborate with couples to plan and execute their weddings.

Alma Viva Event Rentals

Quepos, Costa Rica Alma Viva Event Rentals is a wedding rental company based in Quepos, Costa Rica, that specializes in unique goods and décor for weddings.

It is managed by a. team of two women who have spent the last 10 years working in the event sector in a variety of settings They formed their own firm and now provide a variety of alternatives to assist in the completion of the project.

The Mixed Mule

5.0 out of 5 stars based on 2 reviews Cape Coral is a city in the state of Florida. The Mixed Mule is a mobile bar company based in Cape Coral, Florida, that caters weddings around Southwest Florida and the Caribbean. This. More information may be found here. We are a professionally run, fully insured bartending and event rental company that is driven by the desire to provide unique, stylish experiences for our clients. With their fleet of repurposed horse trailers from the 1970s and.

Wildwood Carriage Company, LLC

Tarboro, North Carolina A horse-drawn carriage service in Tarboro, North Carolina, Wildwood Carriage Company, LLC is a family-owned business. Donnie and his wife are the proprietors. More information may be found here. A longtime horse enthusiast, Jordyn is thrilled to be able to use her passion to enrich unique wedding celebrations. This father-daughter team is happy to be able to share their knowledge and gorgeous horses with others.

Lefty’s TentParty Rental

Rating: 5.0 out of 5 stars, based on 4 reviews Lefty’s TentParty Rental is a tent and other event rental company based in Bovey, Minnesota. They supply tents and other rental items for events. Read more about wedding planning solutions. The firm, which is situated in northern Minnesota, is happy to serve customers throughout the state and farther beyond, and has been in the business of providing services since 1980.

How much do wedding rentals cost?

The majority of couples in the United States spend between $425 and $1,000 on wedding rentals on average. Tables, chairs, crockery, and other event rentals are all likely to be required for your wedding, among other things. While renting these things will cost you money, it will be far less expensive than purchasing every dish and fork you’ll need for your wedding reception.

  • $ 140 or less is OK. The lower end of the range is $ 650. The average cost is $425-$ 1,000. The majority of couples spend between $2,000 and $4,000 on their wedding. a higher price range

Rental prices may be found here. Some wedding venues may offer rentals such as tables, chairs, china, and other items as part of their package prices. Some, on the other hand, do not—or you may not be a fan of the options at your location. Booking a wedding rental provider is an absolute essential in these situations. Wedding rental businesses typically have a larger assortment of things, making it easier for you to pick tables, chairs, linens, and other items that complement your wedding theme and décor.

Items that may be leased for your wedding include: furniture, linens, and decorations.

  • Tables, chairs, a dance floor, linens (tablecloths, napkins, chair coverings, and so on)
  • Drapery
  • Lighting
  • Furniture
  • Audio/visual equipment
  • Tents
  • Vases and other containers
  • And other decorations. China
  • sBarware
  • sFlatware
  • sGlassware

Especially if you’re having your wedding in an outdoor venue, a tent may be a must-have, both for the comfort of your guests and to protect them from severe weather. There are several firms that specialize in tent rentals, and the typical cost of a tent rental varies greatly depending on the location, but the average beginning price for a tent rental in the United States is $300. It’s possible that you’ll have to pay to reserve a tent in case of poor weather, even if you don’t wind up needing to use one.

  • There are many different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more.
  • You’ll want to consult with your tent rental provider to identify the finest sort of tent to hire as well as any additional utilities you’ll want for your special occasion.
  • This is especially true if the altar is covered with flowers by your florist.
  • For an altar or archway in the United States, the average beginning price ranges from $75 to $150.
  • A number of wedding reception tables are available to pick from, based on your wedding style and the sorts of tables that may be accommodated by your location.
  • In the United States, the typical beginning price for wedding reception tables is $8 per table, on average.
  • Although renting wedding chairs appears to be a basic process, there are really a wide variety of chair alternatives accessible.
  • You may choose from ordinary folding chairs to beautiful Chiavari chairs, futuristic ghost chairs, rustic cross-back chairs, and more.

When it comes to wedding chair rentals in the United States, the typical beginning price is $2 per chair. While hiring foldable chairs might be a more cost-effective option, you may also want to consider renting chair coverings to spruce them up a little.

Wedding Rentals

The fact that you and your lover want to follow the road less traveled doesn’t come as a surprise; hence, you aren’t planning a traditional wedding. If you’ve picked a unique location that doesn’t come with all of the equipment you’ll need to organize your ceremony and reception, you’ll need to locate a vendor who specializes in wedding rentals to complete your wedding planning. After all, your guests will still require someplace to sit and eat throughout their visit. Fortunately, merchants who specialize in wedding rentals can provide you with wonderful furniture and decorations, allowing you to design a wedding that is completely unique to you.

When to Use a Vendor for Wedding Rentals

Most conventional wedding venues, such as hotels, banquet halls, country clubs, and other similar establishments, provide wedding packages that include all you need for your ceremony and reception, including flowers and other decorations. If, on the other hand, you are considering a non-traditional setting, you may have to provide your own furniture. You will almost certainly need to bring your own items if you want to have an outdoor wedding, such as a beach wedding, a park wedding, or a garden wedding in a public location.

To the extent that you are willing to roll up your sleeves and put in a little more effort, bringing your own supplies to class is totally feasible.

(If you need some inspiration, here are some fantastic wedding décor ideas to get you started.)

What a Wedding Rental Vendor Can Offer

As the event planner at your location, you should inquire about the materials they provide. It’s possible that the answer isn’t much if you’re looking at a non-traditional location. Not to worry – a wedding rental company will allow you to hire all of the furniture and other crucial finishing touches you will need to pull off your wedding successfully. The majority of wedding supply rentals comprise the following items:

  • Chair coverings for the ceremony
  • Chairs for the reception
  • Tables and chairs for the reception will be provided. Provisions for the reception, including dishes and silverware Tablecloths and napkins for the reception will be provided.

Some firms additionally provide extra decorations and/or wedding services, such as wedding tents, to complement their packages. Perhaps you might discover a florist or a photographer through your wedding rental provider.

How to Prepare for a Meeting With a Wedding Rental Company

Make sure you have all of the crucial components of your event figured out before meeting with a company that specializes in wedding supply rentals. Bring a guest list to the stadium so that the rental business can estimate how many tables, chairs, and place settings you’ll want. If you already know your wedding colors and have a wedding theme in mind, it will be much easier to find wedding rental items that match your vision. Finally, keep an eye on your wedding budget. If you don’t keep an eye on the price of the goods, it’s simple to go overboard on them.

If you’re thinking, “Where can I discover wedding rentals near me?” then you’ve come to the right place. WeddingWire has you covered. We’ll show you the top wedding rental suppliers in your region based on your search criteria.

Local Wedding Rentals

  • Florida443, Texas310, New York246 and Pennsylvania174, with the District of Columbia150, North Carolina139, Ohio139, Michigan135 and New Jersey128 and Illinois118 and Massachusetts99. Arizona86, Missouri86, Oregon76, Tennessee73, Colorado69, Washington69, Virginia60, Wisconsin59, Minnesota57 and South Carolina57. Maryland46, Louisiana41, Nevada41, Kentucky40, Connecticut37, Utah32, Indiana29, Oklahoma28 and Rhododendron28 and Rhododendron28

Wedding Vendors

Vendors for Weddings

  • Brides-to-be can find everything they need to plan their special day from photographers to DJs to hair stylists to wedding planners to caterers to florists to wedding videographers to officiants to photo booths to wedding bands to cakes to limos to musicians to decor lighting to wedding invitations to travel agents to wedding favors.

Thank you very much to Alex Gukalov/ for his assistance.

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