How Much Does It Cost To Rent A Party Tent

How Much is it to Rent a Party Tent? Party Tent Rentals 101

Party tents are an absolute must-have for any outdoor event, whether you’re keeping a cake and gifts out of the sun at a birthday party or seating guests for a huge feast at a costly wedding. However, how much does it cost to rent a party tent? What is the cost of renting a tent for a wedding reception? What information should you gather about party tent rentals before making a reservation? Party tent rentals may be a convenient addition to any event, as well as a lifesaver in some situations.

They provide protection from the elements for you and your visitors.

In addition, they exude an air of upper-class refinement that elevates even the most basic birthday celebration to a memorable occasion.

That sales presentation is sufficient to persuade the majority of consumers that they wish to rent one.

  • Small 10×10 pop up tents may be purchased for $100, while large festival-sized tents can cost as much as $20,000 or even more, depending on the size and features.
  • A normal 20×40 party tent will cost between $300 and $750 per day, depending on the configuration.
  • We were unable to locate any goods that matched your criteria.
  • However, for smaller events, you should anticipate to spend between $200 and $400, with larger events costing far more.

Finding the Right Party Tent for Your Event

The use of party tents is crucial for any outdoor event, whether you’re storing cake and gifts to keep them out of the sun for a birthday party or seating guests for a sumptuous wedding reception. I’m not sure what the cost of renting a party tent is. The cost of renting a wedding tent is around $800. Before renting a party tent, you should be aware of the following information. Party tent rentals may be a convenient addition to any event, as well as a lifesaver in emergency situations. If you are arranging an outdoor event, you really shouldn’t be doing it without a tent.

  • Warming party tents throughout the winter and protecting them from the elements are both possible.
  • In related news, learn how to heat a party tent throughout the winter months.
  • It will be a while before they learn how much it will cost to hire a party tent.
  • Rental of a 20×20 party tent will often cost between $200 and $500 per day.
  • Although amenities such as tent sidewalls, rain gutters, tent lights, and other options might increase the cost of a party tent rental, they can improve the overall efficiency of the tent rental and assist it to withstand wind and other inclement weather during the event.

In addition to prices, availability of party tent rentals and your selections for them will differ from one place to another. However, for smaller gatherings, you should anticipate to spend between $200 and $400, with larger events costing considerably more.

  • Pop-up tents are simple to erect, but they are limited in size and are not suitable for big gatherings. Pole tents are visually appealing, but they have a limited number of locations where they may be put up. Even though frame tents may be set up almost anyplace, they need more personnel and are often more expensive to purchase and install. High peak frame tents (also known as “high peak tents”) are beautiful, but they are difficult to erect because of their height. They make excellent wedding tents.

Related:Pole Tents vs. Frame Tents: A Quick Guide to the Different Types of Tents (Part 2)

Buying a Party Tent vs. Party Tent Rentals

Tents for parties may be fairly expensive to hire. In addition, if you’ve looked through our website, you could be thinking whether it makes more sense to look for party tents for sale and buy one rather than paying money for party tent rentals and utilizing them for a limited period of time. It becomes an especially appealing option for those who intend to hire tents for a period of more than one day. After a while, it becomes more cost-effective to simply purchase the tent and do everything yourself, don’t you think?

  1. There’s a good reason why tents are so expensive to rent: they need a significant amount of labor to set up.
  2. It’s physically difficult job that can be downright unpleasant in some circumstances, and it takes a long time to do.
  3. Rental firms often have a large number of different-sized party tents on hand.
  4. And they take care of all of the hard lifting, both literally and figuratively, as well as setting up your tent.
  5. We were unable to locate any goods that matched your criteria.
  6. If you have the storage space, the manpower, and the need for a party tent on a regular basis, we are always pleased to assist you.
  7. For the majority of consumer applications, we recommend that you look at our Weekender series of pole tents and frame tents.
  8. And if you have any concerns regarding the differences between owning party tents and renting party tents, please leave a comment below or contact us at 1-716-832-8368 and we would be happy to assist you!

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How Much Does It Cost To Rent A Party Tent?

When it comes to planning an outdoor tent event, there are a slew of questions. In addition, “How much does it cost to hire a party tent?” is one of the most often asked questions. You may expect to pay anywhere from $200 to $500 for a modest party tent, with some tents costing up to $2,000.

Larger party tents can cost up to $600. Shortly put, the cost of your party tent will be determined by a number of things. To help you determine whether or not you’re overpaying for your party tent, we’re going to break down all of the expenditures you should be aware of and explain why.

Tent Rental Costs Based On Size and Style

The cost of renting a tent is the first and most visible expense that we’ll go through in this section of the breakdown. Depending on the rental company you’re considering, you should be able to choose from a vast selection of party tent rentals. It is the quickest approach to select which tent to rent is to answer a few simple questions below, which will remove the vast majority of possibilities that aren’t a good fit for your needs.

  1. How many individuals do you anticipate attending? In comparison, a tent for 30-50 people can cost between $250 and $500, and a tent for 150 people can cost upwards of $1,500). What are you planning on doing with the tent? (Simply providing shade and weather protection will necessitate a smaller tent than providing space for seating, food, a dance floor, a DJ, a bar, and so on.) Is the tent going to be set up on grass or on pavement? (This will influence the sort of tent you hire, whether it is a pole or a frame.) For further information on the differences between a pole tent and frame tent, please see this page). Last but not least, when is your event taking place? (If your event is during the “off-season,” you may be able to get a good bargain on tickets.)

What is the approximate number of individuals you anticipate? For example, a tent for 30-50 people can cost between $250 and $500, but a tent for 150 people might cost up to $1,500. Was the tent purchased for what purpose? For example, if you’re only providing shade and weather protection, a smaller tent would suffice compared to if you’re also providing food and serving chairs, a dance floor and a DJ or bar, among other things). What type of ground will the tent be set up on: grass or asphalt?

For further information on the differences between a pole tent and frame tent, please see this page.

(If your event is during the “off-season,” you may be able to get a terrific rate.)

  • Event attendance ranges from 20 to 40 people. ranging from $250 to $395 The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items. Event attendance is between 50 and 90 people. Between $350 and $600 The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items. 100-150 people are expected to attend the event. 750 to 1,250 dollars The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items. Approximately 160-200 people will attend. $1,300 – $1,750 per month The cost of renting a tent will vary depending on the size, style, and kind of tent that you choose. However, this price should only be used as a guideline, as it does not cover the costs of extra goods such as tables, chairs, linens, lighting fixtures, sidewalls, and other such items.

Every event rental company is unique in its own way. In order to discover whether the rental firm is charging an additional fee for installation, you’ll want to carefully check your quote. The cost of installation is included in the rental fee charged by our firm (Dreamers Event Rentals). As a result, we do not charge an additional fee for installation. Another cost to consider is whether the installation is considered “standard” or if there are any additional costs for a variety of reasons such as an excessive walk to the installation area due to lack of direct access, the need for any special accommodations in order for the tent to fit (for example, cutting down tree branches), and so on.

(as they should, given that it involves more effort and time).

Most tent rental businesses will charge an additional price for concrete weighted blocks if your rental company is unable to stake into the ground to secure the tent.

Tent Add-Ons You Should Consider

Don’t make the mistake of assuming that your tent rental includes sidewalls, lighting, air conditioning, or heating. Toutes of these items are regarded as tent accessories, and they might be given at an extra expense. Not every customer will desire or want every tent accessory that is available. As a result, practically every rental business will provide them as an optional extra if you request them. The number of tent accessories you’ll require will be determined by the size and type of your tent, as well as the weather conditions.

  1. Consider the following scenario: you’d like to have a heated tent, but the weather prediction calls for 60 degrees.
  2. This may have an impact on the number of heaters and sidewalls that you would desire or need to hire.
  3. Suppose you want to hire sidewalls to help keep the rain off your roof.
  4. The following are the reasons why: Whether or whether you utilize the sidewalls, you will very certainly still be responsible for the cost of them.
  5. While it is considerably easier to hire a few extra walls (or even more) if you do require them (or even more), it is far more difficult to rent a large number of sidewalls at short notice.

While you are not squandering money if you decide that you do not want all of the sidewalls that you have reserved, you are losing time.

Get Help Choosing The Right Tent

We hope you found this article to be informative. However, if you want more assistance, such as a recommendation on which tent rental will be most appropriate for your event, please call our event consultants immediately. A Dreamers Event Rentals location can be found at 12300 Owings Mills Blvd, Suite 8, Reisterstown, Maryland 21136. Visit us in person or give us a call at 410-881-2227. Please fill out the short form below and contact us as soon as possible so that we can all rejoice together!

Difference Between A Pole Tent And Frame Tent

The deadline for submissions is November 30, 2020. There are no comments. When it comes to hiring a tent, the most often asked question we receive is, “what is the difference between a pole tent and a frame tent?” This post will provide you with a thorough comparison and will assist you in selecting the finest tent to rent. If you don’t have much time and would like the short version, you may read more about it here.

5 Main Wedding Planning Mistakes

No comments on July 25, 2017 The five most common errors that every bride appears to make are also the ones that are the most easily avoided if you plan ahead of time. Proper planning, like with anything else in life, is essential to achieving peak performance. You may not be familiar with the phrase “If you don’t plan, you plan to fail,” but it is true. Consequently, it is precisely what we want to accomplish. « Continue reading this post »

5 DIY Ideas For Decorating Your Wedding Tent

No comments on July 25, 2017. All brides appear to make the same five common blunders, which are also the most easily avoided if you plan ahead of time. Planning ahead of time is essential to achieving optimal results in any endeavor. You may not be familiar with the phrase “If you don’t plan, you plan to fail,” but it is worth repeating. We’re going to do just that, as a result. » Continue reading this.

The Best Wedding Catering Choice

No comments on September 12, 2017No comments on September 12, 2017 Where have all of the BBQ enthusiasts gone? Tent weddings and barbecue-style weddings go together like peanut butter and jelly. Furthermore, we’re going to explain why, if you’re having an outside tent wedding, you might want to consider booking a BBQ caterer while you’re at it. The following are the main reasons why a BBQ is the greatest tent wedding. « Continue reading this post »

2020 Average Cost to Rent a Tent

No comments on September 12, 2017 The BBQ enthusiasts are nowhere to be seen. Tent weddings and barbecue-style weddings go hand in hand. Furthermore, we’re going to explain why, if you’re having an outside tent wedding, you may want to consider booking a BBQ caterer while you’re at it as well. Ten reasons why a BBQ wedding is the finest option for a tent reception » Continue reading this.

Types of Tents

It is possible to hire numerous types of tents that range in terms of their size, style, and rental cost. The following is a list of the many types of tents:

See also:  How Big Of A Tent Do I Need

Sailcloth Tents

Tents come in a variety of shapes, sizes, and designs, with correspondingly varying rental prices. The following is a list of the various types of tents available for purchase:

Pole tents

In order to maintain their stability, these tents are typically placed onto grass.

They contain at least one central pole, but they can also include numerous poles on the corners, which can be decorated with materials such as cloth, flowers, or vines.

Frame tents

A frame tent is more adaptable since it may be used on a variety of surfaces (including grass, asphalt, concrete or a deck). Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles. This will save you time and money.

Cost to Rent a Tent for Wedding and Various Sizes

Tent Size of Tables(8 ft. or 60″ Round) of People Price
15 x 15 2 16 – 20 $160.00
20 x 20 4 32 – 40 $185.00
20 x 30 6 54 – 60 $210.00
20 x 40 8 64 – 80 $260.00
30 x 60 18 162 – 180 $580.00
40 x 40 16 144 – 160 $620.00
40 x 60 24 216 – 240 $820.00
40 x 80 32 256-320 $1,040.00
Capri28 x 28 4 32 – 40 $250.00

Depending on the size of the tent, it might cost as low as $140 to hire a tent for one day, or as much as $1040 for a tent with a size of 4080 feet, which is 3200 square feet and can hold up to 320 people. In a modest size tent15x15 square feet, you can accommodate up to 20 people at a rental cost of $140, which is the most affordable in its category. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. Renting a tent for 32 to 60 people will cost between $185 and $210, depending on the size.

  1. Large tents, on the other hand, might cost anywhere from $580 to $1,040 per day or more.
  2. If your event gathering is going to be enormous, you’ll need to rent giant tents, which can be rented for $820 to $1,040 or more each day, plus a $400 to $1000 setup cost.
  3. The sizes of these tents range from 2,400 square feet to 3,200 square feet.
  4. Tents can be constructed to order and put up according to the specifications of the clients’ needs.
  5. You should employ a one-person-per-ten-square-foot-of-space ratio for your design.
  6. As previously stated, it will cost between $0.65 and $1.40 per square foot of tent size.

How much does a wedding Tent Rental costs?

Please keep in mind that tent rental fees often include tables, which are typically 8ft in length or 60′′ in diameter. Tent rental services include a maximum of 2 tables for a modest size tent of 1515 square feet in size and a minimum of 2 chairs. Remember that tables are necessary to accommodate people, and the size of the tables will have a significant impact on the number of people who can be accommodated in a tent. Will the table be 8ft rectangular in shape or 60′′ circular, which will allow for a greater number of people to be accommodated?

  • Larger tables will, in the end, save space while accommodating a greater number of people.
  • Round tables are regarded to be significantly more sociable than rectangular or square tables because of their circular form.
  • Chandeliers are frequent in tents because they provide both beauty and refinement to the overall design of the structure.
  • Renting chandeliers for a tent will cost anything from $50 to $500.

Chandeliers can offer a special touch of elegance to any occasion. Adding chandeliers to your event will undoubtedly elevate it from a simple tent party to a formal occasion.

Other Materials that add up to theTent Rental Costs:

Tent rental prices for the most part are reasonable. The lowest size costs between $140 and $165 for a 1515 square foot tent. It has adequate space to accommodate 16 to 20 people comfortably. Costs of a generator range from $500 to $1,250 or more, depending on the amount of electricity required. Chandeliers range in price from $50 to $500 each piece, or more, depending on the type of embellishment you pick. Costs of flooring: Tent flooring can cost anywhere from $1 to $3.50 per square foot, so plan on spending between $250 to $1,500 or more, depending on the sort of material you pick, such as plastic or wood.

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How Much Do Wedding Tents Cost?

Do you have visions of a garden wedding? However, if your wedding venue requires a tent (or if you require one as a weather backup plan), the costs of your wedding tent can quickly add up. While the great outdoors can provide an amazing scenic backdrop for your wedding ceremony or reception, the costs of your wedding tent can quickly add up. If you don’t budget for those extra bucks, your perfect wedding venue may end up costing more than you anticipated. So, how much do wedding tents set you back in terms of money?

  • There are other simple methods to save a significant amount of money on the cost of a wedding tent, so keep reading!
  • The first thing you should know about wedding tents is that they can be divided into two categories: pole tents and frame tents.
  • However, while the materials used to construct them and the forms and patterns of their general structures might differ significantly, you can get a better notion of the type of tent you’re searching for by determining which of the two you prefer the most.
  • In most cases, they feature at least one center pole, but many couples choose to have many (which they typically adorn with fabric, flowers, or vines, among other things).
  • A pole tent with side walls that look like French windows.
  • Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles.
  • A frame tent with side walls that open like French windows.
  • While you may have a preference for one style of tent over another, you will have to choose the wedding tent type that is most appropriate for your venue.

Sperry Tent Wedding Tent Size: A Sperry Tent Wedding Tent There are a plethora of formulae available to assist you in determining what size tent you’ll want, taking into account factors such as the number of tables you’ll have (square or round), the number of guests attending, and whether or not you’ll have a dance floor, among other things.

However, I would not get too caught up in that because you will most likely receive all of that information from the tent company at your initial visit or phone contact. For your convenience, the following are some general size requirements for pole tents that you might anticipate to encounter:

  • Up to 100 people may be accommodated in a 30×60 pole tent
  • Up to 140 guests can be accommodated in a 40×60 pole tent
  • And up to 200 guests can be accommodated in a 40×80 pole tent.

Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:

  • Flooring, side walls, liners/draping, lighting, heaters, fans, and air conditioning (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)

Side walls; liners/draping; lighting; heaters; fans/air conditioning; flooring. (If your location does not have a kitchen or covered setup space, you may need to rent an extra, smaller tent for this purpose).

  • Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
  • Does the tent require a permit or is it included in the price
  • What is the cost of the tent rental
  • Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
  • What are your delivery and pick-up rates
  • What size do you propose
  • And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me

In terms of the wedding venue:

  • For the ceremony and/or reception, do I have to rent a wedding tent from a third-party vendor? If not, what is the venue’s contingency plan in case of bad weather? How many hours do I have allotted for setup and break-down time? (It can take 6-8 hours to set up a tent and half that time to take it down, on average). What would be the cost of additional rental hours if they were required
  • Is there a power supply for a tent, or do I need to bring my own generator? In what dimensions would we be tenting
  • What are the dimensions of the place we would be tenting? Is it mandatory for me to hire a tent from a certain company? And, if not, which ones would you recommend?

For the ceremony and/or the reception, do I have to rent a wedding tent? Is there a weather backup plan in place at the venue, if not; and How many hours do I have allotted for setup and teardown time? (As a general rule, tents can be set up in 6-8 hours and taken down in half that time.) In the event that more rental hours are required, what is the cost of those hours? What is the best way to power a tent without using a generator? What are the dimensions of the place where we would be tenting; what is the capacity of the tents; It is mandatory for me to rent a tent from a specified provider.

  • If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
  • For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
  • This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.

If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the venue. It is possible that you will choose a more costly site that will not require the use of a tent, depending on your budget. For wedding tent rentals, inquire with the wedding venue or caterer about who they recommend. Choose a tent rental provider that has experience with the area and is familiar with the terrain; it’s far better to be safe than sorry.

  • You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
  • Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.

Are you looking for more specific wedding pricing information? Take a look at how much wedding flowers cost and how much wedding photographers cost to see what you may expect. While we only link to items and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on. Purchasing something after clicking via our links may result in us receiving a commission, which allows us to continue providing you with excellent content! All of our opinions are entirely our own.

Listen to the Woman Getting Married Podcast

The tent serves as the focal point of any outdoor gathering. No other element of your big day can offer an air of elegance and charm quite like a magnificent tent. As soon as a guest walks into the room, it captures their attention and continues to hold it for some time after they depart. It undoubtedly set the tone for a lively and unforgettable night, allowing everyone to become fully immersed in the festivities at their disposal. Tents are available for rent for a variety of events, including VIP events, everyday parties, and festivals.

Make Your Party Special Rent a Tent!

10’x10’Tent decorated to use for wedding ceremony The inside of 20’x40′ Tent set up for wedding reception

Frame Tents

Everyday Quality at a Reasonable Price Additional Delivery Fees Will Be Charged The height of the tent is 7 feet at the eve.

The maximum height is 12 feet. Tents are temporary constructions that are used for many purposes. In the event of severe weather or heavy winds, abandon the tent and seek permanent shelter.

10′ x 10′ (frame) $150.00
10′ X 20′ (frame) $250.00
10’x 30’(frame) $350.00
10’x 40’(frame) $450.00
10’x 50’(frame) $550.00
10’x 60’(frame) $675.00
10′ x 70′(frame) $775.00
10′ x 80′(frame) $875.00
10′ x 90′(frame) $975.00
10′ x 100′(frame) $1075.00
10′ x 100′(frame) $1175.00
20’x 20’ (frame) $325.00
20’x 30’ (frame) $450.00
20’x 40’ (frame) $575.00
20’x 50′ (frame) $725.00
20’x 60′ (frame) $850.00
20’x 70′ (frame) $975.00
20’x 80′ (frame) $1075.00
20’x 90′ (frame) $1225.00
20’x 100′ (frame) $1300.00

Frame tent with linen leg drapes, 20′ x 40′ in size

30′ x 30′ (frame) $800.00
30′ x 50′ (frame) $1,150.00
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Water barrel rental (delivered empty- customer fills on site) $10.00
Water barrel rental (delivered pre-filled w/ water) $35.00
Water barrelLinen cover, white $15.00

In the event that water barrels are brought empty and AA workers fill them on site, your hose must be in excellent working order and have sufficient pressure. There is a maximum length of 100 feet for the garden hose that we will be using. Tents must be located within 100 feet of the bib in order to fill all barrels tied to the tent. Everyday Quality at a Reasonable Price Delivery Fees Will ApplyThe height of the tent at the eve is 7 feet. The maximum height is 17 feet. Tents are temporary constructions that are used for many purposes.

40’x 40’ (pole) $900.00
40’x 60’ (pole) $1300.00
40’x 80’(pole) $1800.00

Solid sidewalls (only available in white). $2.00 per square foot Sidewalls with “cathedral windows” on both sides (white only) $4.00 per square foot Please take notice of the following: It is not necessary to connect the sidewalls to the side poles or to the ground because they are free-hanging from the tent’s edge. Policy on sidewalls: When sidewalls are hired with a tent, just the sidewalls should be erected before to the event and the tent should be removed after the event to avoid any wind damage to the sidewalls or tent.

The customer is responsible for installing side pole drapes on tent poles.

Sash for a pole drape is $3.00 per day (plus tax) (30 colors)

Wedding Rentals Cost Guide

. Solid sidewalls, exclusively available in white. per foot. is $2.00 ‘Cathedral windows’ in the sidewalls (white only) the price is $4.00 per square foot You should keep in mind the following: It is not necessary to attach the sidewalls to the side poles or to the ground because they are free-standing. Regulations concerning the use of sidewalls To avoid wind damage to sidewalls and/or tents when renting a tent with sidewalls, just hang the sidewalls before the event and take down the tent afterwards.

As a courtesy, please have the drapes removed from the side poles and re-hung on hangers before AA Rental arrives to take down the tent.

How much do wedding rentals cost?

The majority of couples in the United States spend between $425 and $1,000 on wedding rentals on average. Tables, chairs, crockery, and other event rentals are all likely to be required for your wedding, among other things. While renting these things will cost you money, it will be far less expensive than purchasing every dish and fork you’ll need for your wedding reception.

What are some typical wedding rentals?

Some wedding venues may offer rentals such as tables, chairs, china, and other items as part of their package prices. Some, on the other hand, do not—or you may not be a fan of the options at your location. Booking a wedding rental provider is an absolute essential in these situations. Wedding rental businesses typically have a larger assortment of things, making it easier for you to pick tables, chairs, linens, and other items that complement your wedding theme and décor.

Of course, keep in mind that hiring high-end, unique, or bespoke items for your wedding might significantly increase the cost of your wedding rental. Items that may be leased for your wedding include: furniture, linens, and decorations.

  • A number of wedding venues may include rentals like as tablecloths, chairs, china, and other items in their pricing structure. But others don’t, and you might not enjoy the selections at your chosen site. Booking a wedding rental provider is an absolute essential in these circumstances. Wedding rental businesses typically have a larger assortment of things, making it easier for you to discover tables, chairs, linens, and other items that complement your wedding theme and aesthetic. Of course, keep in mind that hiring high-end, specialist, or customized items for your wedding might significantly increase the cost of your wedding rental. Rentable products for your wedding include the following, which you will need:

How much does it cost to rent a wedding tent?

Especially if you’re having your wedding in an outdoor venue, a tent may be a must-have, both for the comfort of your guests and to protect them from severe weather. There are several firms that specialize in tent rentals, and the typical cost of a tent rental varies greatly depending on the location, but the average beginning price for a tent rental in the United States is $300. It’s possible that you’ll have to pay to reserve a tent in case of poor weather, even if you don’t wind up needing to use one.

There are many different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more.

You’ll want to consult with your tent rental provider to identify the finest sort of tent to hire as well as any additional utilities you’ll want for your special occasion.

How much does it cost to rent a wedding altar?

It is possible to give a distinctive touch and uniqueness to your wedding ceremony by renting a special altar. This is especially true if the altar is covered with flowers by your florist. Many wedding rental firms include altars and arches, as well as chuppahs and mandaps for use at wedding ceremonies. For an altar or archway in the United States, the average beginning price ranges from $75 to $150. Establishing whether or not an altar or arch will be required for your ceremony, as well as how it will be adorned, should be done in collaboration with your venue, florist, and rental business.

How much does it cost to rent wedding reception tables?

It is possible to give a distinctive touch and uniqueness to your wedding ceremony by renting a special altar. This is especially true if the altar is covered with flowers by your wedding florist. In addition to wedding altars and arches, many wedding rental firms now provide chuppahs and mandaps for hire. For an altar or archway in the United States, the average beginning price ranges from $75 to $125 dollars. Establishing whether or not an altar or arch will be required for your ceremony, as well as how it will be adorned, should be done in consultation with your venue, florist, and rental business.

How much does it cost to rent wedding chairs?

Although renting wedding chairs appears to be a basic process, there are really a wide variety of chair alternatives accessible. When it comes to wedding chairs, you have a plethora of alternatives to choose from, both in terms of design and price. You may choose from ordinary folding chairs to beautiful Chiavari chairs, futuristic ghost chairs, rustic cross-back chairs, and more. When it comes to wedding chair rentals in the United States, the typical beginning price is $2 per chair. While hiring foldable chairs might be a more cost-effective option, you may also want to consider renting chair coverings to spruce them up a little.

Is labor included in wedding rental costs?

Almost always, labor is included in your wedding rental agreement with the venue. Upon arrival at your destination, delivery personnel from your rental business will take care of the setup and clean up. It’s important to talk about delivery dates with your venue to ensure that your rental business delivers your rental goods at the appropriate time, enabling you ample time to properly set up—as well as time for your wedding florist to adorn your reception space.

Don’t forget to give your delivery personnel a gratuity as well. We propose that you provide $5 to $20 per person to your delivery crew, and that you submit an online evaluation for the rental company once they have done a good job for you.

What are some questions to ask a wedding rental company?

The most crucial thing to look for when investigating wedding rental businesses is a team of specialists that not only have fantastic rental choices, but who you also like and trust. This will help you avoid stress both throughout the planning process and on the big day. Some questions to ask wedding rental businesses include the following.

  • Have you already worked at my venue
  • Have you ever worked with my florist and/or caterer
  • And/or What kinds of rentals do you have available
  • Is it possible to see your products in person at your showroom? Who will be present on the day of my wedding
  • Could you describe the process of setting up and breaking down? What type of rentals would you recommend for my venue and style?

What are some ways to save on wedding rental costs?

Remember that your wedding rental prices can quickly spiral out of control, so keep track of them as soon as possible to avoid them becoming uncontrollably expensive. It is possible to save money on your wedding rentals without compromising flair, thanks to a few easy strategies:

  • Carry out your research: Consult with a number of different wedding rental providers to learn about their services and prices. Occasionally, you will be able to uncover significant discrepancies in cost for the identical things, as well as discounts. Organize an all-inclusive event venue: It is possible that venues like as hotels and country clubs will provide all of the rentals in-house, saving you money on delivery and other additional costs. Your caterer may also be able to deliver these things at a lesser rate than you would otherwise pay. Provide an exact count of the number of guests: In the days preceding up to your wedding, be certain that your rental provider, caterer, and venue have an exact guest count. The idea of paying for extra seats, plates, or glasses you won’t use is not appealing to you. Chairs that provide two functions: If your wedding ceremony and reception are taking place at the same location, inquire as to whether you may use the same chairs for both events. You might consider holding your cocktail hour in a completely separate area of your venue than your reception, so that your vendors can easily shift the chairs from one area to another. Limit the use of ritzy linens: Tablecloths with embellishments (hello, sequins!) may be quite expensive, so if you’re working with a limited budget, avoid using the most expensive linens on every table. In lieu of this, save the lux table covers for your escort card table or sweetheart table exclusively, or mix and match tablecloths so that just a few of your tables are decked out in the really expensive linens.

How Much Does It Cost to Rent a Tent?

Renting a tent will typically cost between $.75 and $1.50 per square foot of area, depending on the size. You may pay as little as $150 for a 10×10 tent or as much as $2,500 for a tent that is 5,000 to 10,000 square feet in size. Tent lighting is $1 per foot of length. If you require heaters, they might cost anything from $100 to $300 per unit. You’ve got a formal event to prepare for. It is a rain or shine event, so you must be prepared with appropriate shelter. You wish for sunshine, but you are prepared for rain.

There are both huge and small businesses.

Tent Rental Prices

It is possible to rent a tent for as low as $150 for a single day. This will provide you with a tent of 100 square feet. This is the smallest tent available for rent in the area. This type of tent may be able to accommodate up to ten people. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. It will cost between $350 and $500 to rent a tent large enough to accommodate 20 to 40 individuals. An inexpensive tent in the 400-600 square foot range will be yours for the taking with this option.

  • These sorts of tents will have a total floor area of 1,200 square feet.
  • Giant tents may be leased for $500 to $800 per day, plus a $1,000 setup cost, depending on the size.
  • Tents with that much floor space may accommodate anywhere from 400 to 1,000 people.
  • 1 person occupies 10 square feet of tent area.
  • It is important to note that the size of the table has a significant impact on the number of people who can be accommodated in a tent.
  • Which one you choose is a matter of personal choice and financial constraints.
  • Are the tables going to be round, rectangular, or square in shape?
  • It’s significantly more sociable than rectangular or square tables, which are also popular choices.

The cost of renting chandeliers for your tent will range from $50 to $100. If you’re planning a special occasion such as a wedding or an anniversary celebration, you might want to spend a little extra money on these. It will transform your gathering from a simple tent party into a formal occasion.

How To Rent A Wedding Tent (Plus Prices)

As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).

Because there is actually quite a bit (surprise) that you need to know, including:

WHEN TO RENT A Wedding TENT

It’s critical to consider if you’ll need to rent a wedding tent early on in the planning phase to avoid disappointment later on. Consider the cost of a tent while evaluating potential sites, especially if there are no indoor choices available at the time of your search. Renting a tent should be included in the “book your venue” task on your to-do list if you’re considering outdoor venues and there is a greater than remote chance of inclement weather on your wedding date (I believe this applies to pretty much the entire Eastern Seaboard?

When it comes to weddings, tents may be rather expensive (depending on a variety of circumstances, which we’ll discuss below), so be sure to incorporate this into your budget before falling in love with your dream site.

FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED

If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.

See also:  How Many Plants In 4X4 Tent

A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.

Hooray.

DETERMINE WHAT TYPE OF TENT YOU WANT.

In the early stages of your planning process, you may not have finalized your guest list and may not have decided on the type of party you want to throw (sit-down, buffet, cocktail, punch and pie, etc.). In order to obtain a pricing quotation, you will need a preliminary estimate at this stage. For a general idea of how much square footage is required for various sorts of events, see this spreadsheet. DOWNLOAD SPREADSHEET FOR THE APW TENT SIZE GUIDELINE A good rule of thumb is to pick the squared-off tent that your site will allow.

Having a larger ceiling in a square tent not only improves the appearance of the tent, but it also helps to keep the interior of the tent cooler.

Additionally, when you’re seated in a squarer-shaped tent, it’s much easier to ensure that all of your visitors feel involved. Hooray. The first step has been completed.

  • If you’re just getting started with your planning, you might not have precise numbers yet, and you might not have decided what kind of party you want to have yet (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, want a preliminary estimate at this stage in order to obtain a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of gatherings. DOWNLOAD SPREADSHEET FOR THE APW TENT SIZE GUIDELINES A good rule of thumb is to select the squared-off tent that your site will allow. A squarer tent will have a taller ceiling, which will not only look nicer but will also keep the tent cooler in the summer heat. Additionally, when you’re seated in a squarer-shaped tent, it’s much easier to ensure that all of your visitors feel welcome. Hooray. Step one has been completed!

The Advantages and Disadvantages of a Frame Wedding Tent

  • What are the advantages and disadvantages of having a frame wedding tent?

THINK ABOUT Wedding Tent EXTRAS…

If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.

  • In movies and publications, you’ll notice gathered, silky-looking cloth used to line the interior of tents. This is a liner. It’s pricey and unnecessary, especially if you choose a pole tent, which is what I recommend. If you really must have a lining, be aware that they might cost up to three times as much as the tent itself! A colored liner is also available, although it will come at a higher price point. (Hint: you can achieve the same effect with lighting for far less money.)
  • Solid walls, transparent walls, cathedral walls (with windows), and fabric walls are the most common types of walls. The average temperature determines whether or not you require walls. If you’re getting married in a hotter region, you can forego the walls entirely. If you live in a colder environment, it is generally a good idea to have walls built. Even if downpours are frequent, walls will assist in keeping things dry. In the cold or rain, fabric walls will not protect you
  • They are mostly for aesthetic purposes. There are several possibilities for flooring, including plain old ground with or without a dance floor, or a whole floor below the tent. Naturally, the least expensive choice is the ground, but there are several disadvantages to doing so. If it rains in the days leading up to your wedding, the ground may become squishy and slippery. It’s also vital to point out that plain ground can be difficult for visitors to walk/dance on in high heels (which is why it’s critical to notify your guests that they would be best served by outdoor-appropriate footwear). If you’re erecting your tent on terrain that’s sloping or otherwise uneven, you might want to consider installing flooring to help level things out. It is possible to get flooring for as little as $1-4 a square foot, which may not seem like much until you do the math! In the event that you are unable to afford full flooring, consider simply installing a dance floor (which will be much, far less expensive). Illumination —If your wedding is taking place at night, you’ll need to provide some lighting for your guests inside the tent unless you want them to have the sensory experience of dining and dancing in the dark. You may use anything from bistro lights strung across the ceiling to lanterns, twinkle lights, can lights hung on the ceiling, or dramatic style stage lights with gels to create the perfect atmosphere for your event. You may also have the lighting set to a dimmer to create a more intimate atmosphere when dancing with friends. Couples who opt to DIY their lighting should be aware that the tent business will not hang them for them and will demand you to remove them before the tent is due to be dismantled before the ceremony begins. The availability of power is another factor to consider when deciding on your lighting options
  • If your location does not have access to electricity, you will need to hire a generator. Heating and cooling —If the weather is expected to be hot, you’ll want to make sure you have some cooling equipment on hand. Because tents are notoriously expensive to air condition, fans are often the most cost-effective choice. Because tents are not sealed nor insulated, they necessitate the use of a significant amount of electricity to remain cool with air conditioning—on the order of an industrial generator. Fans are excellent for circulating the air, and renting huge fans is often a cost-effective option. A tent heater with a thermostat may be rented to warm up the tent if your wedding is taking place during the lower months of the year. It has been brought to my attention that some couples are interested in renting patio heaters to use inside the tent, but I am extremely concerned about this because they can pose a fire risk and take up valuable space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over
  • Tent for catering services — Your caterer may require what is known as a Catering or Cook Tent, depending on the size of the event. Typically located adjacent to the bigger tent, this is a smaller structure where the food is cooked and plated, as well as where items such as dirty dishes and trash cans are stored out of sight from your visitors. Essentially, it’s a little kitchenette. Depending on whether you’re having a food truck wedding or drop-off buffet catering, or if you have another covered place for food preparation, you may not need a secondary tent at all. Confirm with the folks who will be supplying food and/or personnel that you have everything they require. Keep in mind that your catering tent will require lights (which might be industrial or utilitarian in nature) and energy to function properly. Confirm with individuals who will be using the tent if they will require cooling (i.e. fans) or heating based on the time of year and weather conditions
  • And

GET QUOTES!

Now that you have a reasonably good notion of what you’re searching for, you can start contacting rental firms for bids. But where do you begin looking for rental companies to contact? Inquire around; your caterer and venue should be able to supply you with a list of reliable vendors to consider. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results; simply read online reviews to get a sense of who delivers high-quality service and who does not. When seeking quotations from firms, you’ll want to make certain that the following components are included in the proposal:

  • Having a good concept of what you’re searching for, you may contact rental firms to get estimates. But where do you go to locate rental companies to ask for quotations? Make some inquiries—your caterer and venue should be able to recommend some respectable alternatives. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results
  • Simply read online reviews to get a sense of who delivers high-quality service and whom to avoid. When seeking quotations from firms, you’ll want to make certain that the following elements are included in the proposal:

Also, be certain that you understand and agree with the cancellation and modification policies. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you send over any money, double-check that all of these issues have been addressed in writing. When acquiring a quotation, make sure to inquire about how long the setup time will take.

  1. In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
  2. There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
  3. Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
  4. If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.

As an example, here are a few genuine quotations from clients that I have received over the last few years:

Sample Wedding Tent Prices

Check to see if the change/cancellation policy is acceptable to you as well. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have. Before you send over any money, double-check that those points have been addressed in writing. Request an estimate for the amount of time it will take to set up the project. It takes roughly four and a half hours to set up a 40 x 80 foot pole tent, on average.

  1. Inquire as to whether the organization will send someone out to examine the property prior to the occasion.
  2. Inquire with the vendor to confirm that the tent is for a wedding (and that you are anticipating wedding-quality tents rather than a county fair tent, unless that is your preference).
  3. Many rental firms are full-service, providing everything from the tent to the glassware for the occasion.
  4. In the last few years, I’ve gotten the following true quotes from clients:
  • Tents: Sailcloth Pole Tent $5,500
  • Clear Sidewalls $675
  • Dance Floor $1,200
  • Stage (for eight-piece band) $675
  • Bistro Lighting $3,100
  • Caterer Frame Tent with Sidewalls $700
  • Caterer Tent Lighting $250
  • Marquee connecting catering to main tent $500
  • Bistro Lights $3,100
  • Main Tent Lighting $250
  • Marquee connecting catering to

Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)

  • $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.

Frame Wedding Tent $2,000 for 125 guests at an outdoor ceremony in Brooklyn. Pole wedding tent for $1,810 in Southeastern Pennsylvania for 100 guests for a buffet dinner and dance (photo above)

  • 40′ x 60′ Century Pole Tent $1,390
  • 15′ x 16′ Oak Parquet Dance Floor $420
  • 40′ x 60′ Century Pole Tent $1,390

Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent

  • 60′ x 70′ Century Pole Tent $1,875
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255
  • Perimeter Lighting$260
  • Lighting (caterer) $130
  • Window Side Wall$260
  • 20′ x 20′ Dance Floor $575
  • 60′ x 70′ Century Pole Tent $1,875

The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)

  • 60′ x 70′ Century Pole Tent $1,350
  • 20′ x 20′ Century Pole Tent (caterer with three sides) $255
  • Perimeter Lighting $240
  • Lighting (caterer) $30
  • 60′ x 70′ Century Pole Tent $1,350
  • 60′ x 70′ Century $240 for a window side wall
  • $460 for a 16′ x 20′ dance floor.

Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.

  • The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
  • 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
  • Dimmer Kit is $25
  • Safety Kit (2 Fire/2 Exit) is $90
  • And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
  • Four tent weight stacks for $60
  • Rooftop installation for $500

Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)

  • Pole Wedding Tent $1,175 for 70 guests, welcome dinner buffet (no dance floor), Upstate New York (photo above)

Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York (photo above)

  • Sperry Tent, 46′ Round, $2,077
  • Sperry Side Wall, Clear, $400
  • Perimeter String Lights, 46′ Round, $225
  • 2 Single Dimmer Switches, $120
  • 2 Pole Lights, $160
  • Sperry Tent, 46′ Round, $2,077
  • Sper

Perimeter String Lights, 46′ Round $225, 2 Single Dimmer Switches $120, 2 Pole Lights $160; Sperry Tent, 46′ Round, $2,077; Sperry Side Wall, clear $400; Sperry Side Wall, clear $400; 46′ Round Sperry Tent; Sperry Side Wall, clear $400; Sperry Tent Side Wall, clear $400; Sperry Side Wall, clear $400; 46′ Round Sperry Tent, $2,077; Sperry Side Wall, clear

  • Sperry Tent, 46′ Round, $2,077
  • Sperry Side Wall, Clear, $400
  • Perimeter String Lights, 46′ Round, $225
  • 2 Single Dimmer Switches, $120
  • 2 Pole Lights, $160
  • Sperry Side

REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!

46′ Round Sperry Tent $2,077; Sperry Side Wall, Clear $400; Perimeter String Lights, 46′ Round $225; 2 Single Dimmer Switches $120; 2 Pole Lights $160; 46′ Round Sperry Tent $2,077; Sperry Side Wall, Clear $400; 46′ Round Sperry Tent $2,077; Sperry Side Wall, Clear $400; 46′ Round Sperry Tent $2,077; Sperry Side Wall, Clear $400; 46′ Round

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