How Much Do Wedding Tents Cost?
Do you have visions of a garden wedding? However, if your wedding venue requires a tent (or if you require one as a weather backup plan), the costs of your wedding tent can quickly add up. While the great outdoors can provide an amazing scenic backdrop for your wedding ceremony or reception, the costs of your wedding tent can quickly add up. If you don’t budget for those extra bucks, your perfect wedding venue may end up costing more than you anticipated. So, how much do wedding tents set you back in terms of money?
There are other simple methods to save a significant amount of money on the cost of a wedding tent, so keep reading!
The first thing you should know about wedding tents is that they can be divided into two categories: pole tents and frame tents.
However, while the materials used to construct them and the forms and patterns of their general structures might differ significantly, you can get a better notion of the type of tent you’re searching for by determining which of the two you prefer the most.
- In most cases, they feature at least one center pole, but many couples choose to have many (which they typically adorn with fabric, flowers, or vines, among other things).
- A pole tent with side walls that look like French windows.
- Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles.
- A frame tent with side walls that open like French windows.
- While you may have a preference for one style of tent over another, you will have to choose the wedding tent type that is most appropriate for your venue.
Sperry Tent Wedding Tent Size: A Sperry Tent Wedding Tent There are a plethora of formulae available to assist you in determining what size tent you’ll want, taking into account factors such as the number of tables you’ll have (square or round), the number of guests attending, and whether or not you’ll have a dance floor, among other things.
However, I would not get too caught up in that because you will most likely receive all of that information from the tent company at your initial visit or phone contact. For your convenience, the following are some general size requirements for pole tents that you might anticipate to encounter:
- Up to 100 people may be accommodated in a 30×60 pole tent
- Up to 140 guests can be accommodated in a 40×60 pole tent
- And up to 200 guests can be accommodated in a 40×80 pole tent.
Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:
- Flooring, side walls, liners/draping, lighting, heaters, fans, and air conditioning (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)
The following are some questions you should be prepared to ask your wedding venue and tent rental providers before you can determine how much a tent will cost you: In regards to the wedding tent company:
- Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
- Does the tent require a permit or is it included in the price
- What is the cost of the tent rental
- Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
- What are your delivery and pick-up rates
- What size do you propose
- And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me
In terms of the wedding venue:
- For the ceremony and/or reception, do I have to rent a wedding tent from a third-party vendor? If not, what is the venue’s contingency plan in case of bad weather? How many hours do I have allotted for setup and break-down time? (It can take 6-8 hours to set up a tent and half that time to take it down, on average). What would be the cost of additional rental hours if they were required
- Is there a power supply for a tent, or do I need to bring my own generator? In what dimensions would we be tenting
- What are the dimensions of the place we would be tenting? Is it mandatory for me to hire a tent from a certain company? And, if not, which ones would you recommend?
A glimpse of some general wedding tent rental costs* is provided below: Depending on size, design, and other factors, a basic tent structure can cost anywhere from $500 for your smallest tent (such as the one you could use for your caterers) to $5,000 or more. Flooring:Tent flooring can cost anywhere from $1.50 to $2.50 per square foot, so plan on spending $300 to $2,000 or more depending on the kind (plastic, wood, etc.) Generator:$500-$1,250 Chandeliers:$50-$500/each Side walls: These are charged by the linear square foot, with prices ranging from $1 to $4 per linear square foot.
A standard estimate for liners in a 40’X60′ tent, according to Pacific Party Canopies, is around $1,080.
REMEMBER: As with other wedding providers, pricing varies widely depending on location (for example, the cost of a wedding in New York City will be far more than the cost of a wedding in Detroit).
- If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
- For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
- This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.
How to Save Money:
- You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
- Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.
Are you looking for more specific wedding pricing information? Take a look at how much wedding flowers cost and how much wedding photographers cost to see what you may expect. While we only link to items and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on. Purchasing something after clicking via our links may result in us receiving a commission, which allows us to continue providing you with excellent content! All of our opinions are entirely our own.
Listen to the Woman Getting Married Podcast
As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).
Because there is actually quite a bit (surprise) that you need to know, including:
WHEN TO RENT A Wedding TENT
It’s critical to consider if you’ll need to rent a wedding tent early on in the planning phase to avoid disappointment later on. Consider the cost of a tent while evaluating potential sites, especially if there are no indoor choices available at the time of your search. Renting a tent should be included in the “book your venue” task on your to-do list if you’re considering outdoor venues and there is a greater than remote chance of inclement weather on your wedding date (I believe this applies to pretty much the entire Eastern Seaboard?
), rather than being a separate task. When it comes to weddings, tents may be rather expensive (depending on a variety of circumstances, which we’ll discuss below), so be sure to incorporate this into your budget before falling in love with your dream site. So, what happens next?
FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED
If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.
A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.
DETERMINE WHAT TYPE OF TENT YOU WANT.
In the early stages of your planning process, you may not have finalized your guest list and may not have decided on the type of party you want to throw (sit-down, buffet, cocktail, punch and pie, etc.). In order to obtain a pricing quotation, you will need a preliminary estimate at this stage. For a general idea of how much square footage is required for various sorts of events, see this spreadsheet. DOWNLOAD SPREADSHEET FOR THE APW TENT SIZE GUIDELINE A good rule of thumb is to pick the squared-off tent that your site will allow.
Having a larger ceiling in a square tent not only improves the appearance of the tent, but it also helps to keep the interior of the tent cooler.
- Pros:Pole tents are generally considered to be the most aesthetically beautiful alternative
- They are the tents that have the sweeping ceiling
- And they are less expensive. PRO:Pole tents are less costly than canvas tents. PRO:Pole tents will have center poles or impediments
- CON:Pole tents will be expensive. PRO: There is no need for liner because there is no frame to cover up. Pole tents need less time to put up than other types of tents. CON: The stakes must be driven into the earth. In order to set up a pole tent, there must be enough space on all sides for stakes and anchor ropes (often between five and eight feet on each side).
The Advantages and Disadvantages of a Frame Wedding Tent
- PRO: It may be built on any surface (asphalt, roofs, etc.)
- It is lightweight and easy to transport. PRO: Because they can be joined, you have additional design possibilities when it comes to shape and structure, and you can connect various rooms together, such as a pathway from the ceremony to the celebration. PRO: There are no center poles or other barriers in the way. CON: Pole tents are almost always more expensive than canvas tents. INCONVENIENCE: The frame is visible from the inside—many people do not like the way the frame looks, and the remedy is to purchase a pricey liner to conceal it. The disadvantage is that it takes longer to set up. It has the advantage of being able to be left up for an extended period of time (for instance, if you wish to live at your wedding for a while).
THINK ABOUT Wedding Tent EXTRAS…
If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.
- If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a price quotation from a supplier. These optional options have the potential to significantly alter your pricing quotation. Compared to white tents, clear top tents are a highly popular choice since they are less expensive. Keep in mind, however, that if any part of your event takes place during the day, the sun can transform your transparent top tent into a large, sweating greenhouse if the weather is hot.
If you have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might need or desire before receiving a pricing quotation. These add-ons might cause your pricing quote to differ significantly from what you expect.
Compared to white tents, clear top tents are a highly popular choice that often does not cost much more. But bear in mind that if any part of your event takes place during the day, the sun might transform your transparent top tent into a gigantic, humid greenhouse. So plan accordingly.
- Payment for delivery, labor and setup (including all accessories), fire and zoning permits (if applicable), and teardown.
Also, be certain that you understand and agree with the cancellation and modification policies. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you send over any money, double-check that all of these issues have been addressed in writing. When acquiring a quotation, make sure to inquire about how long the setup time will take.
- In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
- There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
- Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
- If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.
Sample Wedding Tent Prices
The Hamptons: Pole Wedding Tent $12,600 for 250 guests, seated dinner, and dancing with a live band
- Tents: Sailcloth Pole Tent $5,500
- Clear Sidewalls $675
- Dance Floor $1,200
- Stage (for eight-piece band) $675
- Bistro Lighting $3,100
- Caterer Frame Tent with Sidewalls $700
- Caterer Tent Lighting $250
- Marquee connecting catering to main tent $500
- Bistro Lights $3,100
- Main Tent Lighting $250
- Marquee connecting catering to
Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)
- $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.
Frame Wedding Tent $2,000 for 125 guests at an outdoor ceremony in Brooklyn. Pole wedding tent for $1,810 in Southeastern Pennsylvania for 100 guests for a buffet dinner and dance (photo above)
- A pole wedding tent for $1,810 for 100 guests for a buffet dinner and dance in Southeastern Pennsylvania (photo above)
Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent
- 60′ x 70′ Century Pole Tent $1,875
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting$260
- Lighting (caterer) $130
- Window Side Wall$260
- 20′ x 20′ Dance Floor $575
- 60′ x 70′ Century Pole Tent $1,875
The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)
- Pole Wedding Tent $2,575 for 145 guests for a buffet dinner and dance in Upstate New York (photo above)
Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.
- The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
- 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
- Dimmer Kit is $25
- Safety Kit (2 Fire/2 Exit) is $90
- And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
- Four tent weight stacks for $60
- Rooftop installation for $500
Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)
- The cost of a 30′ by 30′ Century Tent is $500
- The cost of Event Deck Flooring is $675.
Upstate New York: Round Pole Wedding Tent $2,982 for a 100-person ceremony and cocktail reception.
- Sperry Tent, 46′ Round, $2,077
- Sperry Side Wall, Clear, $400
- Perimeter String Lights, 46′ Round, $225
- 2 Single Dimmer Switches, $120
- 2 Pole Lights, $160
- Sperry Tent, 46′ Round, $2,077
Pole Tent $1,255 for a 100-person ceremony and cocktail reception in Upstate New York.
- Pole Tent $675
- Perimeter Lighting $220
- Side Walls $360
- 30′ x 60′ Pole Tent $675
REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!
Perimeter lighting ($220), side walls ($360), and a 30′ x 60′ pole tent ($675) are included.
How Much Does a Wedding Tent Cost? Should I Rent or Buy?
Wedding planning is a demanding endeavor. You’d be hard pushed to find many people who would disagree with this statement. The fact that expenses are so high is, of course, a huge source of worry. If you’re having an outdoor wedding, you’ll need wedding tents to keep everything dry. In this case, the question is: how much does a wedding tent cost? Should you purchase wedding tents or should you rent them? A wedding tent can range in price from $400 to $25,000, or even more, depending on its features.
A pretty common 20×20 wedding tent will cost anywhere from $700 to $3,100, depending on the quality of the tent.
What is the maximum number of visitors you need to accommodate?
Is it true that tents are only used for visitors and dining?
Consider some of these elements in further depth to help us restrict our options. After all, pricing isn’t the only aspect to consider when making a purchase decision. We need to be certain that we are purchasing the appropriate tent for the task and that it meets all of our requirements.
Finding the Perfect Wedding Tent Sizes
The size of a party tent is important, whether it’s for a wedding, a BBQ, or a music festival. It is vital to ensure that your party tent is large enough to accommodate your guests as well as your other requirements. Consequently, let’s begin by understanding how to correctly assess our spatial requirements. As a general guideline, you should always make sure that each individual visitor has at least 10 square feet of room to themselves. High peak tents or frame tents of typical size 20×20 have 400 square feet of floor space, plus they don’t have the obtrusive center poles that you’ll find with pole tents.
Furthermore, it goes without saying that individuals prefer having extra space to move around in.
If you’re searching for a wedding tent that can accommodate 150 people, you’ll need an interior capacity of 1,500 square feet.
It is fairly typical for wedding planners to employ many tents rather than a single large party tent for their events.
Choosing a Wedding Tent Style
Following that, we’ll need to know what kind of wedding tent will be required for your special occasion. We produced a blog post to clarify the distinctions between the four main types of party tents, which you can find here. We strongly advise you to read the blog for more information. But here’s the super-duper-short summary of what happened:
- Pole tents are a cost-effective and attractive option, but their interior area is limited owing to the presence of the center poles. Because they are held up by guy ropes that are tied to tent pegs, they actually expand the total footprint of the tent. Furthermore, pole tents cannot be set up on asphalt without the use of a tent stake driver and then repairing the asphalt with asphalt plugs
- Frame tents, on the other hand, are more current in their construction. They do not require the use of center poles, pegs, or ropes in order to remain erect. With the help of an atent jack, they may also be set up by a single or a pair of individuals. In exchange, they are more expensive than pole tents and do not have the conventional wedding tent appearance that you would find with pole tents or high peak tents
- Nonetheless, they are more affordable than pole tents. High peak tents combine the usefulness of frame tents with the classic aesthetic appeal of pole tents to create a unique combination. They do, however, come at a higher price than the other kinds. Even still, if we had to choose just one design of tent as the ultimate wedding tent, there would be no debate: we believe the high peak tent is the only way to go. The style of pop-up tents is more in line with that of frame tents, despite the fact that they are less expensive and easier to put up. Furthermore, they are often smaller in size and may not be perfect for dining. Instead, you might wish to utilize pop-up tents to store wedding gifts or to keep the DJ out of the sun
- However, this is not required.
The Grade of Your Party Tent
Now, let’s talk about the tent’s grade: is it a commercial tent or a consumer tent? What’s the difference, and why does it matter in this situation? Our Weekender range of consumer-grade tents is ideal for backyard barbecues, birthday parties, and Fourth of July celebrations, among other things. They’ll be perfect for a wedding reception, as well. When purchasing party tents for personal use at home, and you’re wanting to save money, a consumer grade Weekender party tent should work well for you no matter what type of event you’re putting on or where you’re having it.
Their physical strength is intended to withstand the physical stress of being packed into a van or truck and transported, as well as the physical stress of being put up, taken down, and cleaned on a regular basis.
Our Weekender tents are constructed of materials that are comparable to those used in commercial tents.
Business tents, on the other hand, are the safer alternative for commercial use.
So How Much Does a Wedding Tent Cost at the End of the Day?
After that, we’ll talk about the tent’s classification: is it a commercial tent or a consumer tent? Is there a distinction, and why does it matter? Designed for backyard barbeques, birthday parties, and Fourth of July celebrations, our Weekender range is made of consumer-grade materials. A wedding reception will benefit from them as well. In other words, if you’re planning on purchasing party tents for personal use at home and you’re seeking to save money, a consumer-grade Weekender party tent should work well for you no matter what kind of event you’re having.
Physical stress such as being packed into a van or truck, moved, put up, broken down and cleaned on a regular basis is taken into consideration while designing them.
All of our Weekender tents are constructed from the same materials as commercial tents. There’s little doubt that they are high-quality, long-lasting tents that are ideal for use at home. When it comes to business use, commercial tents are the most secure alternative.
Wedding Rentals Cost Guide
The costs depicted in the graph are based on expenditures recorded by hundreds of couples who recently provided price information for this service in their WeddingWire reviews. Vendor experience, degree of expertise, number of event guests, date, and geographic location are all factors that influence pricing. For more information, please visit our pricing page. The information presented reflects the pricing of both event rentals and photo booths.
How much do wedding rentals cost?
It is estimated that hundreds of couples have recently reported price for this service within their WeddingWire reviews, which is reflected in the cost data presented in the graph. Vendor experience, degree of expertise, number of event guests, date, and geographic location are all factors that influence pricing. For more information, contact us. The information presented reflects the pricing of both event rentals and photo booth rentals together.
What are some typical wedding rentals?
The costs depicted in the graph are based on spending reported by thousands of couples who recently provided price information for this service as part of their WeddingWire evaluation. Vendor experience, amount of expertise, number of event guests, date, and geographic location are all factors that influence pricing. The information presented reflects the pricing of both event rentals and photo booth rentals.
- Tables, chairs, a dance floor, linens (tablecloths, napkins, chair coverings, and so on)
- Audio/visual equipment
- Vases and other containers
- And other decorations. China, barware, flatware, and glasses are some of the items available.
How much does it cost to rent a wedding tent?
Especially if you’re having your wedding in an outdoor venue, a tent may be a must-have, both for the comfort of your guests and to protect them from severe weather. There are several firms that specialize in tent rentals, and the typical cost of a tent rental varies greatly depending on the location, but the average beginning price for a tent rental in the United States is $300. It’s possible that you’ll have to pay to reserve a tent in case of poor weather, even if you don’t wind up needing to use one.
There are many different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more.
You’ll want to consult with your tent rental provider to identify the finest sort of tent to hire as well as any additional utilities you’ll want for your special occasion.
How much does it cost to rent a wedding altar?
It is possible to give a distinctive touch and uniqueness to your wedding ceremony by renting a special altar. This is especially true if the altar is covered with flowers by your florist. Many wedding rental firms include altars and arches, as well as chuppahs and mandaps for use at wedding ceremonies.
For an altar or archway in the United States, the average beginning price ranges from $75 to $150. Establishing whether or not an altar or arch will be required for your ceremony, as well as how it will be adorned, should be done in collaboration with your venue, florist, and rental business.
How much does it cost to rent wedding reception tables?
A number of wedding reception tables are available to pick from, based on your wedding style and the sorts of tables that may be accommodated by your location. Square and long rectangular tables, in addition to circular tables, are also (and currently) fashionable alternatives. In the United States, the typical beginning price for wedding reception tables is $8 per table, on average. The shapes and types of the reception tables that will be used at your wedding should be known in advance so that you can establish an appropriate seating chart as well as arrange your wedding décor in advance of the event.
How much does it cost to rent wedding chairs?
Although renting wedding chairs appears to be a basic process, there are really a wide variety of chair alternatives accessible. When it comes to wedding chairs, you have a plethora of alternatives to choose from, both in terms of design and price. You may choose from ordinary folding chairs to beautiful Chiavari chairs, futuristic ghost chairs, rustic cross-back chairs, and more. When it comes to wedding chair rentals in the United States, the typical beginning price is $2 per chair. While hiring foldable chairs might be a more cost-effective option, you may also want to consider renting chair coverings to spruce them up a little.
Is labor included in wedding rental costs?
Almost always, labor is included in your wedding rental agreement with the venue. Upon arrival at your destination, delivery personnel from your rental business will take care of the setup and clean up. It’s important to talk about delivery dates with your venue to ensure that your rental business delivers your rental goods at the appropriate time, enabling you ample time to properly set up—as well as time for your wedding florist to adorn your reception space. Don’t forget to give your delivery personnel a gratuity as well.
What are some questions to ask a wedding rental company?
The most crucial thing to look for when investigating wedding rental businesses is a team of specialists that not only have fantastic rental choices, but who you also like and trust. This will help you avoid stress both throughout the planning process and on the big day. Some questions to ask wedding rental businesses include the following.
- Have you already worked at my venue
- Have you ever worked with my florist and/or caterer
- And/or What kinds of rentals do you have available
- Is it possible to see your products in person at your showroom? Who will be present on the day of my wedding
- Could you describe the process of setting up and breaking down? What type of rentals would you recommend for my venue and style?
What are some ways to save on wedding rental costs?
Remember that your wedding rental prices can quickly spiral out of control, so keep track of them as soon as possible to avoid them becoming uncontrollably expensive. It is possible to save money on your wedding rentals without compromising flair, thanks to a few easy strategies:
- Carry out your research: Consult with a number of different wedding rental providers to learn about their services and prices. Occasionally, you will be able to uncover significant discrepancies in cost for the identical things, as well as discounts. Organize an all-inclusive event venue: It is possible that venues like as hotels and country clubs will provide all of the rentals in-house, saving you money on delivery and other additional costs. Your caterer may also be able to deliver these things at a lesser rate than you would otherwise pay. Provide an exact count of the number of guests: In the days preceding up to your wedding, be certain that your rental provider, caterer, and venue have an exact guest count. The idea of paying for extra seats, plates, or glasses you won’t use is not appealing to you. Chairs that provide two functions: If your wedding ceremony and reception are taking place at the same location, inquire as to whether you may use the same chairs for both events. You might consider holding your cocktail hour in a completely separate area of your venue than your reception, so that your vendors can easily shift the chairs from one area to another. Limit the use of ritzy linens: Tablecloths with embellishments (hello, sequins!) may be quite expensive, so if you’re working with a limited budget, avoid using the most expensive linens on every table. In lieu of this, save the lux table covers for your escort card table or sweetheart table exclusively, or mix and match tablecloths so that just a few of your tables are decked out in the really expensive linens.
10 Things You Must Do If You’re Having a Tented Wedding
It is easy to see why brides, grooms, and wedding planners alike choose tented weddings: the ambience, the warm feeling, the sense of intimacy, and the fact that everyone in attendance (as well as all of the wedding décor) is secure and sheltered from the weather. A wedding structure, however, is nothing like putting together the tent that you and your fiancé use when you go camping with your loved one. It entails a significant amount of effort, as well as extensive preparation and planning. An enormous number of things must be taken into account before deciding on a tented wedding.
When it comes to clear top tents, for example, the see-through construction is excellent for bringing the outside inside your event, but it also functions as a greenhouse, trapping warm air and posing a threat to those delicate flowers that need to be protected from the elements.
Take note of these ten must-know facts about wedding tents before you begin organizing your own canopied big day to get the ball rolling.
1. Plan for a Hefty Bill
In addition to the high expense of renting a tent (beginning at $1,500 for 100 guests), you’ll be responsible for the costs of all the other rentals, décor, and equipment that will be required to transform the bare area into a welcoming environment for your wedding reception.
2. Pick a Model
Don’t only think about what you want to look like; also think about other crucial factors like the weather, the decor, and the usefulness of the place. Pole tents are made of vinyl or sailcloth and have peaks that are generated by center poles. Structure and frame tents have an open steel shell that can hold heavy equipment, such as large speakers, while yet remaining lightweight. Clear tops are sleek and contemporary, and they provide a clear view of the surrounding scenery.
3. Find the Right Spot
Take into account not just what you want to achieve visually, but also critical factors such as the weather, the décor, and the usefulness of the place. Pole tents are made of vinyl or sailcloth and have peaks that are generated by center poles. Structure and frame tents have an open steel shell that can handle heavy equipment, such as large speakers, while yet remaining portable. Clear tops are sleek and contemporary, and they provide a clear perspective of the surroundings.
4. Know Your Venue’s Rules Before You Book
Is it possible to stake straight into the ground? Is there a limit on the amount of noise? When will you be able to begin setting up? That final one is critical since putting together a tent may take anywhere from one to four days depending on how complicated it is.
5. Reserve It Early
The supply of types and sizes available from rental providers is limited; thus, arrange a rental as soon as you have a confirmed date and a clear idea of the number of guests you will be expecting—no later than six months before the wedding.
6. Get the Proper Size
A tent that is either too large or too tiny might disrupt the flow and atmosphere of your event. For a seated meal with dancing, a basic rule of thumb is to allocate 18 square feet of tent space per participant. Even if your tent appears to be too large for the number of people attending your event, adding soft lighting may make a large tent feel nice and personal, especially if you don’t have enough people to fill the room.
7. Have a Rain Plan—and Don’t Forget the Walls
When the weather is beautiful, you may leave the tent doors open. However, if you need to keep the elements out, make sure you have wall paneling available as well as a strategy that can be implemented swiftly.
8. Consider Flooring
If you don’t want the women to destroy their heels, cover the ground with wood flooring, sisal carpet, or Astroturf (an economical choice) in a neutral color. Grass is the cheapest alternative.
9. Think Hard About the Temperature
Nothing is more miserable than being confined to a tent in the middle of August with no access to air conditioning. Air conditioners or heaters may be required depending on the date of your event to keep everyone comfortable.
10. Do a Sound Check
Nothing is more miserable than being confined to a tent in the middle of August with no access to air conditioning.
Trust us on this. Air conditioners or heaters may be required depending on the date of your event to ensure everyone’s comfort.
2020 Average Cost to Rent a Tent
Are you intending to hire tents for a party or wedding ceremony that you’ve planned but aren’t sure how much it would cost to rent a tent? Detailed information about rental tent costs per square foot as well as the typical cost to hire tents for a wedding or an event can be found in this page, so read on! Rental tents typically range in price from $0.65 to $1.40 per square foot of area, with some tents costing much more. When renting a tent of 1515 square foot, the cost would be between $145 and $165 and it would be able to accommodate 16-20 people.
- Tent lighting at its most basic level costs $1 to $2 per foot.
- You’ve decided to have a wedding ceremony or another major event.
- It may be a beautiful bright day outdoors, but there could also be a forecast of heavy rain, in which case you would need to make arrangements for tent rental in advance.
- No matter how many guests are expected to attend an event, there are tents available in a variety of sizes and configurations to suit any number of attendees.
Types of Tents
It is possible to hire numerous types of tents that range in terms of their size, style, and rental cost. The following is a list of the many types of tents:
Each of these tents is constructed of a lighter, semi-translucent material that allows natural light to filter through during daytime events and shines during evening celebrations. Sailcloth Tents are available in two widths: 40 feet and 60 feet. Sailing tents are the most beautiful of all the tent alternatives, and due of the materials used in their construction, they will provide your wedding or event an intimate vibe that no other tent can match.
In order to maintain their stability, these tents are typically placed onto grass. They contain at least one central pole, but they can also include numerous poles on the corners, which can be decorated with materials such as cloth, flowers, or vines.
A frame tent is more adaptable since it may be used on a variety of surfaces (including grass, asphalt, concrete or a deck). Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles. This will save you time and money.
Cost to Rent a Tent for Wedding and Various Sizes
|Tent Size||of Tables(8 ft. or 60″ Round)||of People||Price|
|15 x 15||2||16 – 20||$160.00|
|20 x 20||4||32 – 40||$185.00|
|20 x 30||6||54 – 60||$210.00|
|20 x 40||8||64 – 80||$260.00|
|30 x 60||18||162 – 180||$580.00|
|40 x 40||16||144 – 160||$620.00|
|40 x 60||24||216 – 240||$820.00|
|40 x 80||32||256-320||$1,040.00|
|Capri28 x 28||4||32 – 40||$250.00|
Depending on the size of the tent, it might cost as low as $140 to hire a tent for one day, or as much as $1040 for a tent with a size of 4080 feet, which is 3200 square feet and can hold up to 320 people. In a modest size tent15x15 square feet, you can accommodate up to 20 people at a rental cost of $140, which is the most affordable in its category. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. Renting a tent for 32 to 60 people will cost between $185 and $210, depending on the size.
- Large tents, on the other hand, might cost anywhere from $580 to $1,040 per day or more.
- If your event gathering is going to be enormous, you’ll need to rent giant tents, which can be rented for $820 to $1,040 or more each day, plus a $400 to $1000 setup cost.
- The sizes of these tents range from 2,400 square feet to 3,200 square feet.
- Tents can be constructed to order and put up according to the specifications of the clients’ needs.
You should employ a one-person-per-ten-square-foot-of-space ratio for your design. 1 person occupies 10 square feet of tent area. As previously stated, it will cost between $0.65 and $1.40 per square foot of tent size.
How much does a wedding Tent Rental costs?
A wedding tent may be rented for as low as $140 for a single day, while a 4080 tent with a floor area of 3200 square feet can be rented for as much as $1040 for a tent that can seat up to 320 guests. You can accommodate up to 20 people in a modest size tent (15×15 square feet), and the rental rate of $140 is the lowest in its class. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to have available. The rental of a tent that can accommodate 32 to 60 people would cost between $185 and $210.
- However, huge tents might cost anywhere from $580 to $1,040 per day or even more.
- The cost of renting enormous tents for a large event gathering may range from $820 to $1,040 per day, plus a $400 to $1000 setup charge.
- Depending on the size you need, these tents range from 2,400 to 3,200 square feet in area.
- Clients’ specifications can be taken into consideration when designing and erecting their tents.
- As previously stated, the cost per square foot of tent size will range from $0.65 to $1.40 per foot.
Other Materials that add up to theTent Rental Costs:
A wedding tent may be rented for as low as $140 for a single day, while a 4080 tent with a floor area of 3200 square feet can be rented for as much as $1040 for a tent that can seat up to 320 people. You can accommodate up to 20 people in a modest size tent (15×15 square feet), and the rental rate of $140 is the lowest in its category. For a very small party, or even for a single booth or gathering, this is an excellent tent. It will cost between $185 and $210 to hire a tent that can accommodate 32 to 60 individuals.
- Large tents, on the other hand, might cost anywhere from $580 to $1,040 per day or even more.
- If your event is going to be enormous, you will need to rent giant tents, which may be rented for $820 to $1,040 or more each day, plus a $400 to $1000 setup cost.
- Tents that are larger than the above-mentioned sizes may accommodate 600 to 1,000 people with ease.
- Consider the following “Rule of thumb” to help you choose the size of tent you will need for your event or activity.
You should aim for a one-person-per-ten-square-foot-of-space ratio. Ten square feet of tent area equals one person. As previously stated, it will cost between $.65 and $1.40 per square foot of tent size.
How Much Does a Wedding Tent Rental Cost – Prices
Estimates range from $250 to $4,500 or more. How about throwing your reception under a tent if you’re organizing a wedding and want it to be an absolutely fantastic event? Bridal tent rentals are becoming increasingly popular, with many couples opting to use their wedding tents as a canvas for creating their own spectacular outdoor rooms. With the correct details and special effects, this may be a spectacular setting that your visitors will remember for a long time.
Creating Your Ideal Setting
Currently, there are a plethora of wedding tent alternatives available, including everything from basic awnings to massive ballrooms, and everything in-between. These constructions are a wonderful way to create a romantic outdoor atmosphere for your event while also providing an important way to shelter and protect your guests from the weather. Even better, if you elect to use a tent, you may set it up anyplace that there is enough room (and no zoning restrictions). Furthermore, you may personalize the room with a range of beautiful additions that are guaranteed to match your specific requirements and preferences.
Not for the Budget Conscious
Currently, there are a plethora of wedding tent alternatives available, ranging from basic awnings to huge ballrooms, and everything in-between. Although these buildings are a terrific way to create a romantic outdoor atmosphere for your event, they also serve a crucial function in terms of providing shelter and protection from the weather. A tent is much more convenient because it may be set up anyplace that there is enough room (and no zoning restrictions) for it to be effective. A range of stylish additions may be added to customize the room to match your specific requirements and aesthetic preferences.
A wedding tent may be more expensive than you anticipated, and this is not the only factor to consider. According to professionals in the wedding business, all of the extra elements that will be required to transform the plain white (or colored, if you choose) enclosure from a harsh shelter into a pleasant and exquisite sanctuary will require a great deal of vision and hard work. Brides frequently put particular accents into their setting design, such as skylights, dance floors, chandeliers, dramatic pillowed-ceiling covers, and satin wall hanging to create atmosphere, among many other specific features that may help to establish the mood to its fullest degree.
However, although all of these alternatives can help to create the perfect intimate atmosphere for your wedding, they can also require a considerable financial commitment and a great deal of planning to put them all together.
A wedding planner will handle all of the logistics and ensure that everything runs well.
Things to Consider
If you are considering hiring a wedding tent, there are a plethora of elements to take into consideration.
The following is a list of the sorts of things that you will need to keep in mind when doing so:
- You will want to double-check the zoning regulations in the area where you intend to put the wedding tent before making your final decision. For example, you must ensure that your guests may lawfully park in the area and that you are permitted to play music at night. Whether you want to conduct your wedding on your own land or on another private property rather than at a licensed location, you should consult with your insurance provider to determine your responsibility and how to protect yourself if you plan to serve alcohol at your event. This might be a very essential point to consider. Because the size and style of the wedding tent are determined by the number of guests attending, you’ll need to have a rough idea of how many people will be in attendance. You’ll also need to consider the time of year and day of your event, as these factors will influence the amount of lighting, heating, and cooling you’ll require. Additionally, be certain that there is a sufficient power supply nearby (or else plan to bring in a generator). Furthermore, you will want to make sure that there are enough toilets for your visitors
- The sort of cuisine you serve will also influence your decisions. If you will serve your visitors or whether you will need to prepare a buffet is up to you. In addition, will you require additional smaller cocktail tables in addition to the dining tables you already have? You should think about if you want to carpet the grass and install a dance floor as well. If this is the case, the amount you spend will be influenced by these specifics. If you are having a wedding tent set up on rented space, make sure that the area where you plan to house the structure is safe (i.e., there are no cables, wires, or underground sprinklers that could get in the way)
- If you are having a wedding tent set up on a private property, make sure that the area where you plan to house the structure is safe (i.e., there are no cables, wires, or underground sprinklers that could get in the way)
- If you’re thinking about renting a tent, make sure to ask any potential vendors how they clean and deodorize their tents to avoid smells or mildew, which might ruin your event. Finally, bear in mind that you will be responsible for having the wedding tent delivered, put up, taken down, and returned to you after the ceremony. All of these steps require time and might result in additional expenses.
If you’re interested in learning more about having a tent wedding, there are a variety of tools available online that may assist you in getting started. For example, the Industrial Fabric Association International, as well as the American Rental Association and RentalSite, may provide references to local tent supply firms and other resources. For best results, start contacting tent rental businesses approximately six months before your big day to ensure that you have enough time to identify the perfect vendor and reserve the goods you will require.
- First and maybe most obviously, you will want to find out exactly what is included in the price you have been charged before moving on.
- For example, you should inquire about the amount of time you will have the wedding tent, since some organizations rent by the hour or the day, and others rent on a weekly basis.
- Aside from that, some organizations provide set up and delivery, whilst others demand an additional fee for these services.
- Finally, always ask for recommendations from firms you are considering.
A One-Stop Approach
Keep in mind that many tent rental businesses also provide all of the necessary equipment, and some even provide catering services. When compared to contracting for each item independently, this may make wedding organizing considerably easier. Furthermore, any firm you choose should be insured in the event that any damage occurs to the property during the installation or tear-down of the wedding tent. All of these considerations must be taken into account since they might have an impact on how much money you spend as well as the degree of stress you experience.
How to Calculate Size
In order to place an order for a wedding tent, you will need to know the size of the tent you will require for your occasion. For a small group of 25 people, a smaller building with a more personal feel will suffice, whilst bigger parties will necessitate considerably greater facilities. Whenever in question about the tent size to choose, the experts advise opting with the larger choice to guarantee that your guests do not feel cramped. Some things to keep in mind are that you will need around two feet of space around the full perimeter of your wedding tent.
According to one tent supplier, the typical size tent for a wedding reception is 2400 square feet. Here is another “rule of thumb” that some firms provide to couples to assist them in determining what they will need for their special occasion:
- Assume that you will want around 6 square feet per participant for the wedding ceremony. To accommodate each guest at the wedding meal, you’ll need between 8 and 12 square feet per person (with rectangular tables on the lower end and round tables on the higher end). There should be 2 square feet every participant on the wedding dance floor (although keep in mind that they won’t all be dancing at the same time)
- Serving tables for a buffet require around 100 square feet, whereas a DJ requires approximately 200 square feet.
These might offer you a general notion of where to start your search. You may also consult RentalHQ for information on tent size, heating and cooling requirements, and other related topics. Additionally, tent rental providers should be able to advise you on which options are most suited to your unique requirements, allowing you to get the most out of your rental.
What It Costs to Rent a Wedding Tent
Expect to invest a significant amount of money in order to create the ideal wedding tent backdrop for your next event. The tent rental price itself can start at $250 for a small frame that can hold 25 to 40 people, and the cost can rise from there to around $500 or even more depending on the size of the frame. The cost of a medium-size wedding tent, which can accommodate up to 150 to 180 people, starts at around $1,000 and may rise to approximately $3,000 or more, depending on how elaborate the wedding tent is and where you reside in the country.
Keep in mind that the larger the wedding tent, the more money you will need to spend on the decorations and other small things.
Satin wall draping may range in price from $1,000 to $2,000, but the more space you need to cover and the more elaborate the appearance you want, the more it will put you back financially.
Tables, chairs, and linens are among the other items that will need to be rented, and the cost of these items can range from around $1,500 to $2,000 for the most basic alternatives to several thousands of dollars for more complex options.
When you factor in all of the extras, the cost of a wedding tent wedding for around 150 people is between $8,000 and $12,000.
(And bear in mind that if you want to create a highly expensive environment, the price might rise significantly from here.)
To Rent or to Buy?
It is possible that the cost of renting a wedding tent will be so expensive that it will be more cost-effective for some couples to purchase a used or wholesale wedding tent that they will be able to use again and again. Just keep in mind that when you purchase a wedding tent, you will still require all of the necessary accessories as well as labor to set up and take down the tent, so you will need to account for this when calculating your budget. On the other side, once you purchase a tent, you will be able to use it for future gatherings and festivities.
Whether you opt to purchase or rent a tent for your wedding, the bottom line is that planning the perfect tent wedding can be a difficult endeavor, but the end product will be well worth all of your effort and expenditure.