How Much Do Wedding Tents Cost?
Do you have visions of a garden wedding? However, if your wedding venue requires a tent (or if you require one as a weather backup plan), the costs of your wedding tent can quickly add up. While the great outdoors can provide an amazing scenic backdrop for your wedding ceremony or reception, the costs of your wedding tent can quickly add up. If you don’t budget for those extra bucks, your perfect wedding venue may end up costing more than you anticipated. So, how much do wedding tents set you back in terms of money?
There are other simple methods to save a significant amount of money on the cost of a wedding tent, so keep reading!
The first thing you should know about wedding tents is that they can be divided into two categories: pole tents and frame tents.
However, while the materials used to construct them and the forms and patterns of their general structures might differ significantly, you can get a better notion of the type of tent you’re searching for by determining which of the two you prefer the most.
- In most cases, they have at least one center pole, but many couples choose to have several (which they often decorate with fabric, flowers, or vines, among other things).
- A pole tent with side walls that look like French windows.
- Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles.
- A frame tent with side walls that open like French windows.
- While you may have a preference for one style of tent over another, you will have to choose the wedding tent type that is most appropriate for your venue.
Sperry Tent Wedding Tent Size: A Sperry Tent Wedding Tent There are a plethora of formulae available to assist you in determining what size tent you’ll want, taking into account factors such as the number of tables you’ll have (square or round), the number of guests attending, and whether or not you’ll have a dance floor, among other things.
However, I would not get too caught up in that because you will most likely receive all of that information from the tent company at your initial visit or phone contact. For your convenience, the following are some general size requirements for pole tents that you might anticipate to encounter:
- Up to 100 people may be accommodated in a 30×60 pole tent
- Up to 140 guests can be accommodated in a 40×60 pole tent
- And up to 200 guests can be accommodated in a 40×80 pole tent.
Illumene has created wedding tent chandeliers. After you’ve decided on your basic wedding tent construction, you’ll need to pick which of the following extras you’ll require:
- Flooring, side walls, liners/draping, lighting, heaters, fans, and air conditioning (If your location does not have a kitchen or covered setup space, you may need to rent an additional, smaller tent for this purpose.)
The following are some questions you should be prepared to ask your wedding venue and tent rental providers before you can determine how much a tent will cost you: In regards to the wedding tent company:
- Is labor included in the cost of the tent rental? If not, what is your anticipated labor cost for the tent rental? What is the length of the tent rental time
- Does the tent require a permit or is it included in the price
- What is the cost of the tent rental
- Do you know if the tent is weatherproof? What is your policy on cancellations? How are orders placed at the last minute handled
- What are your delivery and pick-up rates
- What size do you propose
- And other questions. Are the sidewalls, the floor, the lighting, and any other components included? When renting other equipment from you (tables, chairs, and so on), are there any savings available to me
In terms of the wedding venue:
- For the ceremony and/or reception, do I have to rent a wedding tent from a third-party vendor? If not, what is the venue’s contingency plan in case of bad weather? How many hours do I have allotted for setup and break-down time? (It can take 6-8 hours to set up a tent and half that time to take it down, on average). What would be the cost of additional rental hours if they were required
- Is there a power supply for a tent, or do I need to bring my own generator? In what dimensions would we be tenting
- What are the dimensions of the place we would be tenting? Is it mandatory for me to hire a tent from a certain company? And, if not, which ones would you recommend?
A glimpse of some general wedding tent rental costs* is provided below: Depending on size, design, and other factors, a basic tent structure can cost anywhere from $500 for your smallest tent (such as the one you could use for your caterers) to $5,000 or more. Flooring:Tent flooring can cost anywhere from $1.50 to $2.50 per square foot, so plan on spending $300 to $2,000 or more depending on the kind (plastic, wood, etc.) Generator:$500-$1,250 Chandeliers:$50-$500/each Side walls: These are charged by the linear square foot, with prices ranging from $1 to $4 per linear square foot.
A standard estimate for liners in a 40’X60′ tent, according to Pacific Party Canopies, is around $1,080.
REMEMBER: As with other wedding providers, pricing varies widely depending on location (for example, the cost of a wedding in New York City will be far more than the cost of a wedding in Detroit).
- If you’re choosing a venue because it’s less expensive than other options you’ve considered but it requires a tent, you’ll want to factor in the cost of the tent into your overall budget for the location. Depending on the cost, you may want to choose a different site that is more expensive but does not require a tent
- For wedding tent rentals, inquire with the wedding venue or caterer about whoever they recommend. If possible, choose a tent rental provider that has worked in the area previously and is familiar with the terrain
- This will save you time and money. The cost of a catering tent (as indicated above) will also have to be considered if your entire wedding reception will take place outside and caterers will be required to set up a kitchen.
How to Save Money:
- You can omit the liner. In many cases, these are more expensive than the tent itself, despite the fact that they are very appealing. In order to achieve the drapey aspect, a pole tent should be used instead
- Fabric walls will be more expensive to install. Solid, transparent, or windowed walls are best for keeping the price as close to the average as possible. It is not necessary to purchase flooring for your complete tent. As an alternative, choose to only have a dance floor. While heaters are necessary during the colder months (and are very affordable), air conditioners are prohibitively pricey (and tent companies rarely suggest you get one). Instead, use fans to cool the tent down if it becomes too hot inside. As a result of the complicated ceiling design and the fact that you will almost certainly have to line them (unless they are transparent), frame tents may be more expensive. Instead of a traditional tent, consider a pole tent to save money.
Are you looking for more specific wedding pricing information? Take a look at how much wedding flowers cost and how much wedding photographers cost to see what you may expect. While we only link to items and services that we believe you will enjoy, some of the links on our site are monetized to help us keep the lights on. Purchasing something after clicking via our links may result in us receiving a commission, which allows us to continue providing you with excellent content! All of our opinions are entirely our own.
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The costs depicted in the graph are based on expenditures recorded by hundreds of couples who recently provided price information for this service in their WeddingWire reviews. Vendor experience, degree of expertise, number of event guests, date, and geographic location are all factors that influence pricing. For more information, please visit our pricing page. The information presented reflects the pricing of both event rentals and photo booths.
How much do wedding rentals cost?
The majority of couples in the United States spend between $425 and $1,000 on wedding rentals on average. Tables, chairs, crockery, and other event rentals are all likely to be required for your wedding, among other things. While renting these things will cost you money, it will be far less expensive than purchasing every dish and fork you’ll need for your wedding reception.
What are some typical wedding rentals?
Some wedding venues may offer rentals such as tables, chairs, china, and other items as part of their package prices. Some, on the other hand, do not—or you may not be a fan of the options at your location. Booking a wedding rental provider is an absolute essential in these situations. Wedding rental businesses typically have a larger assortment of things, making it easier for you to pick tables, chairs, linens, and other items that complement your wedding theme and décor.
Of course, keep in mind that hiring high-end, unique, or bespoke items for your wedding might significantly increase the cost of your wedding rental. Items that may be leased for your wedding include: furniture, linens, and decorations.
- There’s a dance floor
- Tablecloths, napkins, chair coverings, and other table linens
- Equipment for audiovisual presentations
- Vases and various types of vessels China
How much does it cost to rent a wedding tent?
Especially if you’re having your wedding in an outdoor venue, a tent may be a must-have, both for the comfort of your guests and to protect them from severe weather. There are several firms that specialize in tent rentals, and the typical cost of a tent rental varies greatly depending on the location, but the average beginning price for a tent rental in the United States is $300. It’s possible that you’ll have to pay to reserve a tent in case of poor weather, even if you don’t wind up needing to use one.
There are many different types of tents to choose from, including clear-top tents, pole tents, marquee tents, and more.
You’ll want to consult with your tent rental provider to identify the finest sort of tent to hire as well as any additional utilities you’ll want for your special occasion.
How much does it cost to rent a wedding altar?
It is possible to give a distinctive touch and uniqueness to your wedding ceremony by renting a special altar. This is especially true if the altar is covered with flowers by your florist. Many wedding rental firms include altars and arches, as well as chuppahs and mandaps for use at wedding ceremonies. For an altar or archway in the United States, the average beginning price ranges from $75 to $150. Establishing whether or not an altar or arch will be required for your ceremony, as well as how it will be adorned, should be done in collaboration with your venue, florist, and rental business.
How much does it cost to rent wedding reception tables?
A number of wedding reception tables are available to pick from, based on your wedding style and the sorts of tables that may be accommodated by your location. Square and long rectangular tables, in addition to circular tables, are also (and currently) fashionable alternatives. In the United States, the typical beginning price for wedding reception tables is $8 per table, on average. The shapes and types of the reception tables that will be used at your wedding should be known in advance so that you can establish an appropriate seating chart as well as arrange your wedding décor in advance of the event.
How much does it cost to rent wedding chairs?
Although renting wedding chairs appears to be a basic process, there are really a wide variety of chair alternatives accessible. When it comes to wedding chairs, you have a plethora of alternatives to choose from, both in terms of design and price. You may choose from ordinary folding chairs to beautiful Chiavari chairs, futuristic ghost chairs, rustic cross-back chairs, and more. When it comes to wedding chair rentals in the United States, the typical beginning price is $2 per chair. While hiring foldable chairs might be a more cost-effective option, you may also want to consider renting chair coverings to spruce them up a little.
Is labor included in wedding rental costs?
Almost always, labor is included in your wedding rental agreement with the venue. Upon arrival at your destination, delivery personnel from your rental business will take care of the setup and clean up. It’s important to talk about delivery dates with your venue to ensure that your rental business delivers your rental goods at the appropriate time, enabling you ample time to properly set up—as well as time for your wedding florist to adorn your reception space.
Don’t forget to give your delivery personnel a tip as well. We propose that you provide $5 to $20 per person to your delivery crew, and that you submit an online evaluation for the rental company once they have done a good job for you.
What are some questions to ask a wedding rental company?
The most crucial thing to look for when investigating wedding rental businesses is a team of specialists that not only have fantastic rental choices, but who you also like and trust. This will help you avoid stress both throughout the planning process and on the big day. Some questions to ask wedding rental businesses include the following.
- Have you already worked at my venue
- Have you ever worked with my florist and/or caterer
- And/or What kinds of rentals do you have available
- Is it possible to see your products in person at your showroom? Who will be present on the day of my wedding
- Could you describe the process of setting up and breaking down? What type of rentals would you recommend for my venue and style?
What are some ways to save on wedding rental costs?
Remember that your wedding rental prices can quickly spiral out of control, so keep track of them as soon as possible to avoid them becoming uncontrollably expensive. It is possible to save money on your wedding rentals without compromising flair, thanks to a few easy strategies:
- Carry out your research: Consult with a number of different wedding rental providers to learn about their services and prices. Occasionally, you will be able to uncover significant discrepancies in cost for the identical things, as well as discounts. Organize an all-inclusive event venue: It is possible that venues like as hotels and country clubs will provide all of the rentals in-house, saving you money on delivery and other additional costs. Your caterer may also be able to deliver these things at a lesser rate than you would otherwise pay. Provide an exact count of the number of guests: In the days preceding up to your wedding, be certain that your rental provider, caterer, and venue have an exact guest count. The idea of paying for extra seats, plates, or glasses you won’t use is not appealing to you. Chairs that provide two functions: If your wedding ceremony and reception are taking place at the same location, inquire as to whether you may use the same chairs for both events. You might consider holding your cocktail hour in a completely separate area of your venue than your reception, so that your vendors can easily shift the chairs from one area to another. Limit the use of ritzy linens: Tablecloths with embellishments (hello, sequins!) may be quite expensive, so if you’re working with a limited budget, avoid using the most expensive linens on every table. In lieu of this, save the lux table covers for your escort card table or sweetheart table exclusively, or mix and match tablecloths so that just a few of your tables are decked out in the really expensive linens.
How To Rent A Wedding Tent (Plus Prices)
As an event planner, I’m going to share a little secret with you that I discovered early on in my professional career: you can control a large number of things, but the weather will never be one of those things. I understand what you’re going through. This isn’t what you’re looking forward to hearing. No one wants to spend money on a wedding tent. They may be prohibitively expensive and intimidating to contemplate, and the sky is particularly beautiful at this time of year. When it comes to renting a wedding tent (and don’t kid yourself: an outside site with no backup plan and a high possibility of rain is a no-brainer).
Because there is actually quite a bit (surprise) that you need to know, including:
WHEN TO RENT A Wedding TENT
It’s critical to consider if you’ll need to rent a wedding tent early on in the planning phase to avoid disappointment later on. Consider the cost of a tent while evaluating potential sites, especially if there are no indoor choices available at the time of your search. Renting a tent should be included in the “book your venue” task on your to-do list if you’re considering outdoor venues and there is a greater than remote chance of inclement weather on your wedding date (I believe this applies to pretty much the entire Eastern Seaboard?
When it comes to weddings, tents may be rather expensive (depending on a variety of circumstances, which we’ll discuss below), so be sure to incorporate this into your budget before falling in love with your dream site.
FIGURE OUT ROUGHLY WHAT SIZE Wedding TENT YOU’LL NEED
If you’re just getting started with your party planning, you might not have exact numbers yet, and you might not have decided what kind of party you want to throw yet either (sit-down, buffet, cocktail, punch and pie, etc.). You will, however, require a preliminary estimate at this time in order to receive a pricing quotation. This spreadsheet will provide you with a high-level overview of how much square footage is required for various sorts of functions. DOWNLOAD SAMPLE OF THE APW TENT SIZE GUIDELINE SPREADSHEET As a general guideline, you’ll want to select the squarest tent that your site will allow.
A squarer tent will have a taller ceiling, which will not only appear nicer but will help keep the tent cooler in addition to looking better.
In addition, when you’re sitting in a squarer-shaped tent, it’s much easier to ensure that all of your visitors feel welcome and appreciated. Hooray. The first step has been completed!
DETERMINE WHAT TYPE OF TENT YOU WANT.
In the early stages of your planning process, you may not have finalized your guest list and may not have decided on the type of party you want to throw (sit-down, buffet, cocktail, punch and pie, etc.). In order to obtain a pricing quotation, you will need a preliminary estimate at this stage. For a general idea of how much square footage is required for various sorts of events, see this spreadsheet. DOWNLOAD SPREADSHEET FOR THE APW TENT SIZE GUIDELINE A good rule of thumb is to pick the squared-off tent that your site will allow.
Having a larger ceiling in a square tent not only improves the appearance of the tent, but it also helps to keep the interior of the tent cooler.
- Pros:Pole tents are generally considered to be the most aesthetically beautiful alternative
- They are the tents that have the sweeping ceiling
- And they are less expensive. PRO:Pole tents are less costly than canvas tents. PRO:Pole tents will have center poles or impediments
- CON:Pole tents will be expensive. PRO: There is no need for liner because there is no frame to cover up. Pole tents need less time to put up than other types of tents. CON: The stakes must be driven into the earth. In order to set up a pole tent, there must be enough space on all sides for stakes and anchor ropes (often between five and eight feet on each side).
The Advantages and Disadvantages of a Frame Wedding Tent
- PRO: It may be built on any surface (asphalt, roofs, etc.)
- It is lightweight and easy to transport. PRO: Because they can be joined, you have additional design possibilities when it comes to shape and structure, and you can connect various rooms together, such as a pathway from the ceremony to the celebration. PRO: There are no center poles or other barriers in the way. CON: Pole tents are almost always more expensive than canvas tents. INCONVENIENCE: The frame is visible from the inside—many people do not like the way the frame looks, and the remedy is to purchase a pricey liner to conceal it. The disadvantage is that it takes longer to set up. It has the advantage of being able to be left up for an extended period of time (for instance, if you wish to live at your wedding for a while).
THINK ABOUT Wedding Tent EXTRAS…
If you already have a decent notion of the size and style of tent that you want, it’s crucial to think about all of the extras that you might want or desire before receiving a pricing quotation. These add-ons have the potential to significantly alter your pricing quotation. In contrast to white tents, clear top tents are a highly popular choice that often does not cost much more. Keep in mind, however, that if any part of your event takes place during the day, the sun may transform your transparent top tent into a large, sweating greenhouse if the weather is warm.
- In movies and publications, you’ll notice gathered, silky-looking cloth used to line the interior of tents. This is a liner. It’s pricey and unnecessary, especially if you choose a pole tent, which is what I recommend. If you really must have a lining, be aware that they might cost up to three times as much as the tent itself! A colored liner is also available, although it will come at a higher price point. (Hint: you can achieve the same effect with lighting for far less money.)
- Solid walls, transparent walls, cathedral walls (with windows), and fabric walls are the most common types of walls. The average temperature determines whether or not you require walls. If you’re getting married in a hotter region, you can forego the walls entirely. If you live in a colder environment, it is generally a good idea to have walls built. Even if downpours are frequent, walls will assist in keeping things dry. In the cold or rain, fabric walls will not protect you
- They are mostly for aesthetic purposes. There are several possibilities for flooring, including plain old ground with or without a dance floor, or a whole floor below the tent. Naturally, the least expensive choice is the ground, but there are several disadvantages to doing so. If it rains in the days leading up to your wedding, the ground may become squishy and slippery. It’s also vital to point out that plain ground can be difficult for visitors to walk/dance on in high heels (which is why it’s critical to notify your guests that they would be best served by outdoor-appropriate footwear). If you’re erecting your tent on terrain that’s sloping or otherwise uneven, you might want to consider installing flooring to help level things out. It is possible to get flooring for as little as $1-4 a square foot, which may not seem like much until you do the math! In the event that you are unable to afford full flooring, consider simply installing a dance floor (which will be much, far less expensive). Illumination —If your wedding is taking place at night, you’ll need to provide some lighting for your guests inside the tent unless you want them to have the sensory experience of dining and dancing in the dark. You may use anything from bistro lights strung across the ceiling to lanterns, twinkle lights, can lights hung on the ceiling, or dramatic style stage lights with gels to create the perfect atmosphere for your event. You may also have the lighting set to a dimmer to create a more intimate atmosphere when dancing with friends. Couples who opt to DIY their lighting should be aware that the tent business will not hang them for them and will demand you to remove them before the tent is due to be dismantled before the ceremony begins. The availability of power is another factor to consider when deciding on your lighting options
- If your location does not have access to electricity, you will need to hire a generator. Heating and cooling —If the weather is expected to be hot, you’ll want to make sure you have some cooling equipment on hand. Because tents are notoriously expensive to air condition, fans are often the most cost-effective choice. Because tents are not sealed nor insulated, they necessitate the use of a significant amount of electricity to remain cool with air conditioning—on the order of an industrial generator. Fans are excellent for circulating the air, and renting huge fans is often a cost-effective option. A tent heater with a thermostat may be rented to warm up the tent if your wedding is taking place during the lower months of the year. It has been brought to my attention that some couples are interested in renting patio heaters to use inside the tent, but I am extremely concerned about this because they can pose a fire risk and take up valuable space, whereas a furnace is usually placed outside the tent where no drunk people can knock it over
- Tent for catering services — Your caterer may require what is known as a Catering or Cook Tent, depending on the size of the event. Typically located adjacent to the bigger tent, this is a smaller structure where the food is cooked and plated, as well as where items such as dirty dishes and trash cans are stored out of sight from your visitors. Essentially, it’s a little kitchenette. Depending on whether you’re having a food truck wedding or drop-off buffet catering, or if you have another covered place for food preparation, you may not need a secondary tent at all. Confirm with the folks who will be supplying food and/or personnel that you have everything they require. Keep in mind that your catering tent will require lights (which might be industrial or utilitarian in nature) and energy to function properly. Confirm with individuals who will be using the tent if they will require cooling (i.e. fans) or heating based on the time of year and weather conditions
Now that you have a reasonably good notion of what you’re searching for, you can start contacting rental firms for bids. But where do you begin looking for rental companies to contact? Inquire around; your caterer and venue should be able to supply you with a list of reliable vendors to consider. Otherwise, a Google search for “event rentals + your location” should turn up a slew of results; simply read online reviews to get a sense of who delivers high-quality service and who does not. When seeking quotations from firms, you’ll want to make certain that the following components are included in the proposal:
- Payment for delivery, labor and setup (including all accessories), fire and zoning permits (if applicable), and teardown.
Also, be certain that you understand and agree with the cancellation and modification policies. With so many factors that may change between when you book and when the wedding takes place, having the opportunity to adjust the size of your tent or even cancel it if the weather looks like it’s going to be absolutely perfect is a must-have feature. Before you send over any money, double-check that all of these issues have been addressed in writing. When acquiring a quotation, make sure to inquire about how long the setup time will take.
- In the event that it is possible at your location, you may want to have the tent set up and ready to go a few days before the wedding—this will give you plenty of time to decorate and experiment with the layout.
- There is a small price for this service (which is normally used against your rental rate if you sign a contract), but you may find the piece of mind to be well worth it.
- Final point: try to hire from a firm that specializes in more than just tent rentals if at all feasible.
- If you rent the bulk of your things from a single location, you will only have to deal with one delivery fee and one vendor, and everything will arrive at the same time, saving you time and money on logistics.
As an example, here are a few genuine quotations from clients that I have received over the last few years:
Sample Wedding Tent Prices
The Hamptons: Pole Wedding Tent $12,600 for 250 guests, seated dinner, and dancing with a live band
- Tents: Sailcloth Pole Tent $5,500
- Clear Sidewalls $675
- Dance Floor $1,200
- Stage (for eight-piece band) $675
- Bistro Lighting $3,100
- Caterer Frame Tent with Sidewalls $700
- Caterer Tent Lighting $250
- Marquee connecting catering to main tent $500
- Bistro Lights $3,100
- Main Tent Lighting $250
- Marquee connecting catering to
Pole Wedding Tent $16,492 for 200 guests at a cocktail party on Long Island (photo above)
- $4,600 for the Sailcloth Pole Tent (44′ x 83′), $540 for the clear sidewalls, $500 for the perimeter lighting (on dimmers), $7,200 for the whole subfloor (plywood), and $4,600 for the carpet installed over the subfloor.
Frame Wedding Tent $2,000 for 125 guests at an outdoor ceremony in Brooklyn. Pole wedding tent for $1,810 in Southeastern Pennsylvania for 100 guests for a buffet dinner and dance (photo above)
- 40′ x 60′ Century Pole Tent $1,390
- 15′ x 16′ Oak Parquet Dance Floor $420
- 40′ x 60′ Century Pole Tent $1,390
Pole Wedding Tent $3,355 for 175 people, buffet dinner and dance in Upstate New York: Pole Wedding Tent
- 60′ x 70′ Century Pole Tent $1,875
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting$260
- Lighting (caterer) $130
- Window Side Wall$260
- 20′ x 20′ Dance Floor $575
- 60′ x 70′ Century Pole Tent $1,875
The Pole Wedding Tent in Upstate New York can accommodate 145 guests for a buffet dinner and dance (photo above)
- 60′ x 70′ Century Pole Tent $1,350
- 20′ x 20′ Century Pole Tent (caterer with three sides) $255
- Perimeter Lighting $240
- Lighting (caterer) $30
- 60′ x 70′ Century Pole Tent $1,350
- 60′ x 70′ Century $240 for a window side wall
- $460 for a 16′ x 20′ dance floor.
Frame Wedding Tent $1,575 for 75 guests for a ceremony and partial cocktail reception on a New York City rooftop.
- The cost of a 20′ x 40′ frame white tent top is $600, and the cost of tent lighting (side pole mount Par 38) is $300. $120
- 6 Tent Side Wall Clear (20′ x 40′ and 8′ x 20′) $120
- Dimmer Kit is $25
- Safety Kit (2 Fire/2 Exit) is $90
- And Dimmer Kit is $25. a total of 12 sand bags for side walls for $60
- Four tent weight stacks for $60
- Rooftop installation for $500
Pole Wedding Tent $1,175 for 70 people, welcome dinner buffet (no dance floor), Upstate New York: Pole Wedding Tent (photo above)
- The cost of a 30′ by 30′ Century Tent is $500
- The cost of Event Deck Flooring is $675.
Upstate New York: Round Pole Wedding Tent $2,982 for a 100-person ceremony and cocktail reception.
- $2,077 for a 46′ Round Sperry Tent Sperry Side Wall, Clear $400
- Sperry Side Wall, Clear $400
- Sper String lights around the perimeter, 46 feet round, $225
- $120 for two single dimmer switches
- $160 for two pole lights
Pole Tent $1,255 for a 100-person ceremony and cocktail reception in Upstate New York.
- Pole Tent 30′ x 60′ for $675
- 30′ x 60′ for $675
- Lighting around the perimeter is $220. Side walls are $360
- Rear walls are $360.
REVIEW YOUR QUOTES AND BOOK A TENT COMPANY!
Keep in mind that if you obtain a quotation that appears to be “too good to be true” when compared to the other quotes you have received, the chances are that it is. The majority of rental firms will charge about the same amount. Your selection should basically come down to who has the most aesthetically beautiful options, as well as who was the most pleasant to deal with over the entire process (because that will seriously come in handy later). This piece was first published in February of 2015 and has since been updated.
2020 Average Cost to Rent a Tent
Are you intending to hire tents for a party or wedding ceremony that you’ve planned but aren’t sure how much it would cost to rent a tent? Detailed information about rental tent costs per square foot and the typical cost to rent tents for a wedding or other event can be found in this page. On average, a rental tent costs anywhere from $.65 and $1.40 per square foot of area or more for a wedding or other event. When renting a tent of 1515 square foot, the cost would be between $145 and $165 and it would be able to accommodate 16-20 people.
- Tent lighting at its most basic level costs $1 to $2 per foot.
- You’ve scheduled a wedding ceremony or an important gathering.
- It may be a beautiful bright day outdoors, but there could also be a forecast of heavy rain, in which case you would need to make arrangements for tent rental in advance.
- No matter how many guests are expected to attend an event, there are tents available in a variety of sizes and configurations to suit any number of attendees.
Types of Tents
It is possible to hire numerous types of tents that range in terms of their size, style, and rental cost.
The following is a list of the many types of tents:
Each of these tents is constructed of a lighter, semi-translucent material that allows natural light to filter through during daytime events and shines during evening celebrations. Sailcloth tents are available in two widths: 40 feet and 60 feet. Sailcloth tents are the most gorgeous of all of the tent options, and because of the materials used in their construction, they will give your wedding or event an intimate vibe.
In order to maintain their stability, these tents are typically placed onto grass. They contain at least one central pole, but they can also include numerous poles on the corners, which can be decorated with materials such as cloth, flowers, or vines.
A frame tent is more adaptable since it may be used on a variety of surfaces (including grass, asphalt, concrete or a deck). Because there are no poles within the tent, you will have more square footage inside because you will not have to organize your seating around the poles. This will save you time and money.
Cost to Rent a Tent for Wedding and Various Sizes
|Tent Size||of Tables(8 ft. or 60″ Round)||of People||Price|
|15 x 15||2||16 – 20||$160.00|
|20 x 20||4||32 – 40||$185.00|
|20 x 30||6||54 – 60||$210.00|
|20 x 40||8||64 – 80||$260.00|
|30 x 60||18||162 – 180||$580.00|
|40 x 40||16||144 – 160||$620.00|
|40 x 60||24||216 – 240||$820.00|
|40 x 80||32||256-320||$1,040.00|
|Capri28 x 28||4||32 – 40||$250.00|
Depending on the size of the tent, it could cost as little as $140 to rent a tent for one day, or as much as $1040 for a tent with a size of 4080 feet, which is 3200 square feet and can accommodate up to 320 people. In a small size tent15x15 square feet, you can accommodate up to 20 people at a rental cost of $140, which is the most affordable in its category. For a very small party, or possibly for a single booth or gathering, this would be an excellent tent to use. Renting a tent for 32 to 60 people will cost between $185 and $210, depending on the size.
- Large tents, on the other hand, might cost anywhere from $580 to $1,040 per day or more.
- If your event gathering is going to be enormous, you’ll need to rent giant tents, which can be rented for $820 to $1,040 or more each day, plus a $400 to $1000 setup cost.
- The sizes of these tents range from 2,400 square feet to 3,200 square feet.
- Tents can be constructed to order and put up according to the specifications of the clients’ needs.
- You should employ a one-person-per-ten-square-foot-of-space ratio for your design.
- As previously stated, it will cost between $0.65 and $1.40 per square foot of tent size.
How much does a wedding Tent Rental costs?
Please keep in mind that tent rental fees often include tables, which are typically 8ft in length or 60′′ in diameter. Tent rental services include a maximum of 2 tables for a modest size tent of 1515 square feet in size and a minimum of 2 chairs. Remember that tables are necessary to accommodate people, and the size of the tables will have a significant impact on the number of people who can be accommodated in a tent. Will the table be 8ft rectangular in shape or 60′′ circular, which will allow for a greater number of people to be accommodated?
- Larger tables will, in the end, save space while accommodating a greater number of people.
- Round tables are regarded to be significantly more sociable than rectangular or square tables because of their circular form.
- Chandeliers are frequent in tents because they provide both beauty and refinement to the overall design of the structure.
- Renting chandeliers for a tent will cost anything from $50 to $500.
Chandeliers can offer a special touch of elegance to any occasion. Adding chandeliers to your event will undoubtedly elevate it from a simple tent party to a formal occasion.
Other Materials that add up to theTent Rental Costs:
Tent rental prices for the most part are reasonable. The lowest size costs between $140 and $165 for a 1515 square foot tent. It has adequate space to accommodate 16 to 20 people comfortably. Costs of a generator range from $500 to $1,250 or more, depending on the amount of electricity required. Chandeliers range in price from $50 to $500 each piece, or more, depending on the type of embellishment you pick. Costs of flooring: Tent flooring can cost anywhere from $1 to $3.50 per square foot, so plan on spending between $250 to $1,500 or more, depending on the sort of material you pick, such as plastic or wood.
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How Much Does a Wedding Tent Cost? Should I Rent or Buy?
Wedding planning is a demanding endeavor. You’d be hard pushed to find many people who would disagree with this statement. The fact that expenses are so high is, of course, a huge source of worry. If you’re having an outdoor wedding, you’ll need wedding tents to keep everything dry. In this case, the question is: how much does a wedding tent cost? Should you purchase wedding tents or should you rent them? A wedding tent can range in price from $400 to $25,000, or even more, depending on its features.
A fairly standard 20×20 wedding tent will cost anywhere between $700 and $3,100, depending on the quality of the tent.
What is the maximum number of guests you need to accommodate?
Is it true that tents are only used for visitors and dining?
Consider some of these variables in greater depth to help us narrow our options. After all, price isn’t the only factor to consider when making a purchase decision. We need to make certain that we are purchasing the appropriate tent for the job and that it meets all of our requirements.
Finding the Perfect Wedding Tent Sizes
The size of a party tent is important, whether it’s for a wedding, a BBQ, or a music festival. It is vital to ensure that your party tent is large enough to accommodate your guests as well as your other requirements. Consequently, let’s begin by understanding how to correctly assess our spatial requirements. As a general guideline, you should always make sure that each individual visitor has at least 10 square feet of room to themselves. High peak tents or frame tents of typical size 20×20 have 400 square feet of floor space, plus they don’t have the obtrusive center poles that you’ll find with pole tents.
Furthermore, it goes without saying that individuals prefer having extra space to move around in.
If you’re searching for a wedding tent that can accommodate 150 people, you’ll need an interior capacity of 1,500 square feet.
It is fairly typical for wedding planners to employ many tents rather than a single large party tent for their events.
Choosing a Wedding Tent Style
Following that, we’ll need to know what kind of wedding tent will be required for your special occasion. We produced a blog post to clarify the distinctions between the four main types of party tents, which you can find here. We strongly advise you to read the blog for more information. But here’s the super-duper-short summary of what happened:
- Pole tents are a cost-effective and attractive option, but their interior area is limited owing to the presence of the center poles. Because they are held up by guy ropes that are tied to tent pegs, they actually expand the total footprint of the tent. Furthermore, pole tents cannot be set up on asphalt without the use of a tent stake driver and then repairing the asphalt with asphalt plugs
- Frame tents, on the other hand, are more current in their construction. They do not require the use of center poles, pegs, or ropes in order to remain erect. With the help of an atent jack, they may also be set up by a single or a pair of individuals. In exchange, they are more expensive than pole tents and do not have the conventional wedding tent appearance that you would find with pole tents or high peak tents
- Nonetheless, they are more affordable than pole tents. High peak tents combine the usefulness of frame tents with the classic aesthetic appeal of pole tents to create a unique combination. They do, however, come at a higher price than the other kinds. Even still, if we had to choose just one design of tent as the ultimate wedding tent, there would be no debate: we believe the high peak tent is the only way to go. The style of pop-up tents is more in line with that of frame tents, despite the fact that they are less expensive and easier to put up. Furthermore, they are often smaller in size and may not be perfect for dining. Instead, you might wish to utilize pop-up tents to store wedding gifts or to keep the DJ out of the sun
- However, this is not required.
The Grade of Your Party Tent
Now, let’s talk about the tent’s grade: is it a commercial tent or a consumer tent? What’s the difference, and why does it matter in this situation? Our Weekender range of consumer-grade tents is ideal for backyard barbecues, birthday parties, and Fourth of July celebrations, among other things. They’ll be perfect for a wedding reception, as well. When purchasing party tents for personal use at home, and you’re wanting to save money, a consumer grade Weekender party tent should work well for you no matter what type of event you’re putting on or where you’re having it.
Their physical strength is intended to withstand the physical stress of being packed into a van or truck and transported, as well as the physical stress of being put up, taken down, and cleaned on a regular basis.
Our Weekender tents are constructed of materials that are comparable to those used in commercial tents.
Business tents, on the other hand, are the safer alternative for commercial use.
So How Much Does a Wedding Tent Cost at the End of the Day?
Taking into consideration all of these factors, you’ll be able to calculate an approximate cost of a wedding tent. You could anticipate to pay anywhere between $2,500 and $7,000 on a professional, commercial-grade wedding tent as a general guideline, depending on your budget. Most people who are considering whether to rent or purchase a wedding tent should opt to rent rather than buy, according to research. Unless you want to keep the tent after the wedding and use it for outdoor gatherings at your house, renting is most likely the best option available to you.
- It’s important to remember the rule of ten rental returns on investment: party tents are often priced so that rental firms receive a return on their investment in as little as ten rentals, or fewer.
- You should be able to generate a generally reasonable pricing range for your location based on the facts you’ve gathered and the 10 rental ROI guideline.
- We’ll be happy to guide you through the different features of each of our tents and assist you in selecting alternatives that are appropriate for your events, your budget, and your other requirements.
- Please remember to inquire with our staff about our fantastic deals and free delivery offers as well.
We’d like to extend our congratulations to the newlyweds and wish them a stress-free wedding planning experience. We’re also available to assist you in locating wedding tents, folding tables, folding chairs, dancing floors or anything else you might need. Just give us a call at (800) 828-2828.
How Much Does a Wedding Tent Rental Cost – Prices
Estimates range from $250 to $4,500 or more. How about throwing your reception under a tent if you’re organizing a wedding and want it to be an absolutely fantastic event? Bridal tent rentals are becoming increasingly popular, with many couples opting to use their wedding tents as a canvas for creating their own spectacular outdoor rooms. With the correct details and special effects, this may be a spectacular setting that your visitors will remember for a long time.
Creating Your Ideal Setting
Currently, there are a plethora of wedding tent alternatives available, including everything from basic awnings to massive ballrooms, and everything in-between. These constructions are a wonderful way to create a romantic outdoor atmosphere for your event while also providing an important way to shelter and protect your guests from the weather. Even better, if you elect to use a tent, you may set it up anyplace that there is enough room (and no zoning restrictions). Furthermore, you may personalize the room with a range of beautiful additions that are guaranteed to match your specific requirements and preferences.
Not for the Budget Conscious
While renting a wedding tent might be an excellent way to create a unique setting for your joyful celebration, wedding experts warn that this option may prove to be more expensive than you think in the long run. Under reality, contrary to common assumption, organizing your wedding in a tent is frequently far more expensive than hosting your wedding in a hotel ballroom or other established location. The reason for this is that, whereas traditional venues come with the majority of the parts already in place (such as restrooms, a bar, windows and lighting), wedding tents require the purchase of these items separately, which increases the total cost by a large margin.
A wedding tent may be more expensive than you anticipated, and this is not the only factor to consider. According to professionals in the wedding business, all of the extra elements that will be required to transform the plain white (or colored, if you choose) enclosure from a harsh shelter into a pleasant and exquisite sanctuary will require a great deal of vision and hard work. Brides frequently put particular accents into their setting design, such as skylights, dance floors, chandeliers, dramatic pillowed-ceiling covers, and satin wall hanging to create atmosphere, among many other specific features that may help to establish the mood to its fullest degree.
However, although all of these alternatives can help to create the perfect intimate atmosphere for your wedding, they can also require a considerable financial commitment and a great deal of planning to put them all together.
A wedding planner will handle all of the logistics and ensure that everything runs well.
Things to Consider
If you are considering hiring a wedding tent, there are a plethora of elements to take into consideration.
The following is a list of the sorts of things that you will need to keep in mind when doing so:
- You will want to double-check the zoning regulations in the area where you intend to put the wedding tent before making your final decision. For example, you must ensure that your guests may lawfully park in the area and that you are permitted to play music at night. Whether you want to conduct your wedding on your own land or on another private property rather than at a licensed location, you should consult with your insurance provider to determine your responsibility and how to protect yourself if you plan to serve alcohol at your event. This might be a very essential point to consider. Because the size and style of the wedding tent are determined by the number of guests attending, you’ll need to have a rough idea of how many people will be in attendance. You’ll also need to consider the time of year and day of your event, as these factors will influence the amount of lighting, heating, and cooling you’ll require. Additionally, be certain that there is a sufficient power supply nearby (or else plan to bring in a generator). Furthermore, you will want to make sure that there are enough toilets for your visitors
- The sort of cuisine you serve will also influence your decisions. If you will serve your visitors or whether you will need to prepare a buffet is up to you. In addition, will you require additional smaller cocktail tables in addition to the dining tables you already have? You should think about if you want to carpet the grass and install a dance floor as well. If this is the case, the amount you spend will be influenced by these specifics. If you are having a wedding tent set up on rented space, make sure that the area where you plan to house the structure is safe (i.e., there are no cables, wires, or underground sprinklers that could get in the way)
- If you are having a wedding tent set up on a private property, make sure that the area where you plan to house the structure is safe (i.e., there are no cables, wires, or underground sprinklers that could get in the way)
- If you’re thinking about renting a tent, make sure to ask any potential vendors how they clean and deodorize their tents to avoid smells or mildew, which might ruin your event. Finally, bear in mind that you will be responsible for having the wedding tent delivered, put up, taken down, and returned to you after the ceremony. All of these steps require time and might result in additional expenses.
If you’re interested in learning more about having a tent wedding, there are a variety of tools available online that may assist you in getting started. For example, the Industrial Fabric Association International, as well as the American Rental Association and RentalSite, may provide references to local tent supply firms and other resources. For best results, start contacting tent rental businesses approximately six months before your big day to ensure that you have enough time to identify the perfect vendor and reserve the goods you will require.
- First and maybe most obviously, you will want to find out exactly what is included in the price you have been charged before moving on.
- For example, you should inquire about the amount of time you will have the wedding tent, since some organizations rent by the hour or the day, and others rent on a weekly basis.
- Aside from that, some organizations provide set up and delivery, whilst others demand an additional fee for these services.
- Finally, always ask for recommendations from firms you are considering.
A One-Stop Approach
Keep in mind that many tent rental businesses also provide all of the necessary equipment, and some even provide catering services. When compared to contracting for each item independently, this may make wedding organizing considerably easier. Furthermore, any firm you choose should be insured in the event that any damage occurs to the property during the installation or tear-down of the wedding tent. All of these considerations must be taken into account since they might have an impact on how much money you spend as well as the degree of stress you experience.
How to Calculate Size
In order to place an order for a wedding tent, you will need to know the size of the tent you will require for your occasion. For a small group of 25 people, a smaller building with a more personal feel will suffice, whilst bigger parties will necessitate considerably greater facilities. Whenever in question about the tent size to choose, the experts advise opting with the larger choice to guarantee that your guests do not feel cramped. Some things to keep in mind are that you will need around two feet of space around the full perimeter of your wedding tent.
According to one tent supplier, the typical size tent for a wedding reception is 2400 square feet. Here is another “rule of thumb” that some firms provide to couples to assist them in determining what they will need for their special occasion:
- Assume that you will want around 6 square feet per participant for the wedding ceremony. To accommodate each guest at the wedding meal, you’ll need between 8 and 12 square feet per person (with rectangular tables on the lower end and round tables on the higher end). There should be 2 square feet every participant on the wedding dance floor (although keep in mind that they won’t all be dancing at the same time)
- Serving tables for a buffet require around 100 square feet, whereas a DJ requires approximately 200 square feet.
These might offer you a general notion of where to start your search. You may also consult RentalHQ for information on tent size, heating and cooling requirements, and other related topics. Additionally, tent rental providers should be able to advise you on which options are most suited to your unique requirements, allowing you to get the most out of your rental.
What It Costs to Rent a Wedding Tent
Expect to invest a significant amount of money in order to create the ideal wedding tent backdrop for your next event. The tent rental price itself can start at $250 for a small frame that can hold 25 to 40 people, and the cost can rise from there to around $500 or even more depending on the size of the frame. The cost of a medium-size wedding tent, which can accommodate up to 150 to 180 people, starts at around $1,000 and may rise to approximately $3,000 or more, depending on how elaborate the wedding tent is and where you reside in the country.
Keep in mind that the larger the wedding tent, the more money you will need to spend on the decorations and other small things.
Satin wall draping may range in price from $1,000 to $2,000, but the more space you need to cover and the more elaborate the appearance you want, the more it will put you back financially.
Tables, chairs, and linens are among the other items that will need to be rented, and the cost of these items can range from around $1,500 to $2,000 for the most basic alternatives to several thousands of dollars for more complex options.
When you factor in all of the extras, the cost of a wedding tent wedding for around 150 people is between $8,000 and $12,000.
(And bear in mind that if you want to create a highly expensive environment, the price might rise significantly from here.)
To Rent or to Buy?
It is possible that the cost of renting a wedding tent will be so expensive that it will be more cost-effective for some couples to purchase a used or wholesale wedding tent that they will be able to use again and again. Just keep in mind that when you purchase a wedding tent, you will still require all of the necessary accessories as well as labor to set up and take down the tent, so you will need to account for this when calculating your budget. On the other side, once you purchase a tent, you will be able to use it for future gatherings and festivities.
Whether you opt to purchase or rent a tent for your wedding, the bottom line is that planning the perfect tent wedding can be a difficult endeavor, but the end product will be well worth all of your effort and expenditure.